EDS is an electronic digital signature. EDS key

With the help of which it is possible to establish whether the information contained in the electronic document has been distorted from the moment the signature was formed, and also allows you to confirm the ownership of this or that document to the owner.

Explanation of basic concepts

Each electronic signature must be confirmed by a special certificate that proves the identity of the owner. You can get a certificate at a special center or from a trusted representative.

The owner of the certificate is an individual to whom the certification authority issued an electronic signature certificate. Each owner has two signature keys: public and private. The private ES key allows you to sign electronic documents, with its help you can generate an electronic signature. It is kept secret, like a PIN code from a bank card.

The functions of the public key include verifying the authenticity of signatures on documents. It is associated with a closed "colleague" in an unambiguous manner.

In law

The Federal Law "On Electronic Digital Signatures" subdivides ES into several types: simple ES, enhanced unqualified and qualified ES. Using a simple electronic signature, you can confirm the creation of an electronic signature for a specific person. This is done through the use of passwords, codes, and other means.

An enhanced unqualified digital signature is the result of a cryptographic transformation of information, which is performed using a private electronic signature key. With the help of such a signature, it is possible to establish the identity of the signatory of the document, as well as detect, if any, the changes that have occurred since the signing of the papers.

Qualified signature

The enhanced qualified digital signature has the same features, however, to create it, the digital signature is verified using cryptographic protection tools certified by the Federal Security Service. Such signature certificates can be issued only at an accredited certification center, and nowhere else.

According to the same law, signatures of the first two types are equated to a handwritten signature on a paper document. It is necessary to conclude an appropriate agreement between people performing any transaction using electronic signature.

The third type (qualified EDS) is an analogue of not only a handwritten signature, but also a seal. Thus, documents certified by such a signature have legal force and are recognized by the regulatory authorities (FTS, FSS and others).

Application for legal entities

Currently, EDS is most often used for a legal entity. The technology of digital signatures is widely used in electronic document management. The purpose of the latter can be different: external and internal exchange, documents can be of a personnel or legislative nature, organizational, administrative or commercial and industrial, in a word, everything that can do only with a signature and a seal. EDS registration must be carried out at an accredited center.

For internal document flow, a digital signature is useful in that it allows you to quickly initiate the fact of approval of papers organizing internal processes... EDS allows the director not only to sign documents while out of the office, but also not to store piles of papers.

In inter-corporate document flow, an electronic digital signature is one of the most important conditions, because without it digital papers have no legal force and cannot be used as evidence in the event of a claim. An electronic document signed with an enhanced electronic signature retains its legitimacy even when stored for a long time in the archive.

Electronic reporting

EDS is indispensable for reporting to regulatory authorities. Many documents can be submitted at in electronic format instead of carrying a whole bunch of forms. The client can not only choose the time and not stand in line, but also submit reports in a convenient way for himself: through 1C programs, portals government agencies or separate software specially designed for this. EDS will be a fundamental element in such a process. For a legal entity that has received an electronic signature certificate, the main criterion should be the reliability of the certification center, but the method of its delivery is unimportant.

Government services

Most citizens have come across the term "electronic signature" on various sites. One of the ways to verify an account, for example, on a portal that provides access to many public services, is a confirmation by means of an electronic signature. Moreover, EDS for individuals allows you to sign any digital documents sent to a particular department, or receive signed letters, contracts and notifications. If the executive authority accepts electronic documents, then any citizen can send a digitally signed application and not waste his time filing papers on a first come, first served basis.

UEC

An analogue of an EDS for individuals is a universal electronic card, into which a strengthened qualified EDS is embedded. UEC looks like a plastic card and is a citizen's identification tool. It is as unique as a passport. Using this card, you can carry out many actions - from paying and receiving government services, to replacing documents such as a medical policy and SNILS card.

A universal electronic card can be combined with an electronic wallet, bank account and even a travel card, in a word, with any of the documents that can be accepted digitally. Is it convenient to carry just one document? or is it easier to keep everything on paper in the old way? This issue will have to be resolved by every citizen in the near future, because technologies are becoming more and more firmly rooted in our lives.

Other areas of application

Also, documents signed by the electronic signature are used to conduct electronic trading... The presence of a digital signature in this case guarantees buyers that the offers at the auction are real. In addition, contracts not signed with the help of the EOC have no legal force.

Electronic documents can be used as evidence when considering cases in an arbitration court. Any certificates or receipts, as well as other papers certified by a digital signature or other analogue of a signature, are written evidence.

Document flow between individuals occurs mainly in paper form, but it is possible to transfer papers or conclude contracts using electronic signature. Remote workers may use a digital signature to electronically send acceptance certificates.

How to choose a certificate

Since there are three types of electronic signatures, citizens often have a question about which of the certificates is better. It should be remembered that any electronic signature is an analogue of a handwritten signature, and at the moment the legislation of the Russian Federation establishes that a person has the right to use them at his own discretion.

The choice of a digital signature directly depends on the tasks that will be solved through it. If the submission of reports to regulatory authorities is being prepared, a qualified signature will be required. For intercorporate document flow, it is also the qualified electronic signature that is most often required, because only it not only gives the documents legal force, but also allows you to establish authorship, control changes and the integrity of papers.

Internal workflow can be carried out with all types of digital signatures.

How to sign an EDS document?

The main question for those who need to use for the first time digital signature, is how the document is signed. With the papers, everything is simple - I signed it and gave it away, but how to do it on a computer? Such a process is impossible without the use of special software. The program for EDS is called a cryptographic provider. It is installed on a computer, and already in its environment is various activities with forms.

There are quite a few crypto providers, both commercial and free. They are all certified government bodies, however, if interaction with 1C: Enterprise is required, then the choice should be stopped on one of two products: VipNet CSP or CryptoPro CSP. The first program is free, and the second will need to be purchased. You should also be aware that when installing two encryption providers at the same time, conflicts will inevitably arise, therefore, for correct operation, one of them will have to be removed.

A convenient, according to user reviews, application for generating digital signatures is called CyberSafe. It not only allows you to sign documents, but also works as a certification center, that is, this program checks the EDS. The user can also upload documents to the server, thus, the signed contract or certificate will be available to all specialists of the enterprise who have access to the program, and there will be no need to send it to everyone by e-mail... On the other hand, you can make it so that only a certain group of people gets access.

EDF - is it mandatory or not?

Many enterprises have already appreciated that EDS is a convenience, and electronic document management (EDM) saves time, but using it or not is an exclusively personal choice. To carry out EDI, it is not necessary to connect the operator; by agreement, you can use regular e-mail or in any other way electronic transmission information, it all depends on the agreement between the participants in the exchange.

Organization of any electronic document management associated with certain costs, in addition, you will have to install and configure a program for signing documents - a cryptographic provider. You can do this both on your own or use the services of specialists who install software remotely, even without a visit to the client's office.

EPC in internal EDF

In the case of intercorporate turnover, the pros and cons are immediately clear, with the positive aspects in the clear majority. Of the shortcomings, we can only note the cost of the EDS key, the organization of software (even if it is a one-time waste), as well as minimizing personal meetings of company representatives and managers, but if necessary, a meeting can be organized.

But what will be useful for electronic document management within the enterprise? How will the cost of supplying all employees with EDS keys be recouped?

Using digital documents saves time: instead of first printing out the necessary paper, and then looking for it among a pile of printouts or even going to another office, if a network printer is used, an employee can sign and send everything without leaving the table. In addition, when switching to EDF, the cost of paper, toner and Maintenance printers.

Digital documents can also be a privacy tool. An electronic signature cannot be forged, which means that even if an employee or a manager has ill-wishers inside the company, they will not be able to make any substitution of documents.

Often, innovations are progressing with a creak, so it may be difficult for employees at first to get used to the new format for submitting documents, but as soon as they appreciate the convenience of digital signatures, they will no longer want to go back to running around with papers.

Psychological barrier

Electronic digital signatures have appeared relatively recently, so it is difficult for many to perceive them as a real analogue of familiar paper documents. In many enterprises, a similar problem arises: employees simply do not consider the contract signed until there is a real seal and signature on the paper. They use scans from paper documents, they easily lose their EDS key. To overcome this psychological barrier will help ... one more piece of paper. The officially certified "wet" signature regulation on electronic document management will make employees understand that this is a serious thing, and digital documents should be treated in the same way as analog ones.

Another problem can arise in the educational part. Many enterprises employ older employees. They are valuable personnel, experienced in their field, have a lot of experience, but it can be quite difficult for them to explain how to use an electronic digital signature, because they have literally recently been engaged in the development of e-mail, and here everything is much more complicated, and even there are many nuances.

The training task can be outsourced to the IT department or outsourced. Many companies provide computer training and courses for their employees, where they learn the basics of working with e-mail and various programs. Why not include an application for generating an EDS in this list?

Hello dear colleague! In this article, we will talk in detail about how to obtain an electronic signature and what is required of you for this. This is most likely not an article, but step by step algorithm, in which I tried to answer all the most important questions on this topic. Now I will not tell you about what a digital signature is and what it is for. I talked about this in sufficient detail in my. You can go over and familiarize yourself with it, and then return to studying this article. So let's get started ...

Algorithm for obtaining an electronic signature

I decided to start my article with a description of the sequence of steps that you need to follow in order to receive an EDS.

1. Choose which electronic signature (ES) you need.
2. Select a Certification Authority (CA).
3. Fill out and send an application to the CA.
4. Receive an invoice for payment and pay it.
5. Submit to the CA all the necessary documents (scans).
6. Arrive at the CA with the originals of the documents to receive the electronic signature.

Now let's take a closer look at each step with you.

Step 1. Choice of ES

At this stage, you must determine for what purposes and tasks you need the digital signature. This may be the key for working with EPGU (Unified portal of state and municipal services); key for filing reports with Rosalkogolregulirovanie, Rosfinmonitoring, Pension Fund, tax authorities, etc .; or a key to work on electronic platforms and participation in electronic auctions.

Step 2. Selecting a Certification Authority

The current list of Certification Authorities for receiving EDS always available on the official website of the Ministry of Communications and Mass Media of the Russian Federation - www.minsvyaz.ru .

To do this, you need to go to this site, and on the main page in the "Important" column, find the "Accreditation of Certification Authorities" section.

This format is opened using Microsoft excel or another spreadsheet editor. As of May 26, 2015, 361 CAs were included in this list.

One of such CAs is the Certification Center of Internet Technologies and Communications LLC ..

This is the certification center that I know personally and for the quality of services I can vouch for. Good team, excellent and quality service, usage modern technologies, as well as the speed of service delivery and reasonable prices.

Step 3. Filling out the application

After you have chosen a suitable CA, you must fill out and send an application for the issue of an electronic signature. This can be done remotely - on the site of the center, or directly in the office.

In this form, you need to indicate your name, e-mail address (e-mail), contact phone number and comment: "I need an electronic signature", and also enter "captcha" - a letter code located to the left of the input field. After that, click on the "Leave a request for digital signature" button.

Within one hour from the moment of submitting the application, the center manager will contact you to clarify the details and advise you on all your questions.

Step 4. Pay the bill

I think this step will not cause you any difficulties. Pay the invoice and send the confirmation document to the CA.

Step 5. Submission of documents to the CA

When submitting an application for the production of a ES key certificate to the certification center, the applicant must provide the necessary package of documents.

Documents for obtaining EDS

List of documents for individuals:

- application for the issue of electronic signature;

- insurance certificate of state pension insurance (SNILS).

List of documents for legal entities:

- application for the issue of electronic signature;

- certificate of state registration legal entity (OGRN);

- certificate of registration with the tax authority (TIN);

- extract from the Unified State Register of Legal Entities, for a period not exceeding six months from the date of its receipt (original or notarized copy);

Note: The requirements for the statute of limitations for a statement may differ from one CA to another.

- passport of a citizen of the Russian Federation of the future owner of the ES (copies of the page with the photo and the page with the registration);

- insurance certificate of state pension insurance (SNILS) of the owner of the ES;

If the electronic signature is made in the name of the head of the organization, then it is also necessary to provide a document on the appointment of the head with his signature and seal of the organization;

If the owner of the electronic signature is not the first person, but an employee of the organization (its authorized representative), then it is necessary to provide as part of the documents a power of attorney to transfer powers to such an employee with the signature of the head and the seal of the organization;

If the documents are submitted or received by electronic signature not by the owner of the electronic signature, but by an authorized representative of a legal entity, then it is necessary to provide a power of attorney for the transfer of functions to him with the signature of the head and the seal of the organization, as well as an identity card (passport of a citizen of the Russian Federation) of such a representative.

List of documents for individual entrepreneurs (IE):

- application for the issue of electronic signature;

- certificate of state registration of individual entrepreneurs;

- certificate of registration with the tax authority (TIN);

- extract from USRIP, for a period not exceeding six months from the date of its receipt (original or notarized copy);

Note: The requirements for the statute of limitations for a statement may differ from one CA to another.

- passport of a citizen of the Russian Federation (copies of a page with a photo and a page with a registration);

- insurance certificate of state pension insurance (SNILS);

If the documents are submitted or received by an electronic signature not by the owner of the electronic signature, but by his authorized representative, then it is necessary to provide a power of attorney for this representative certified by a notary.

If the owner of the electronic signature transfers all the functions of obtaining it to his authorized representative, then the list of required documents also includes the identity card (passport of a citizen of the Russian Federation) of this authorized representative.

Step 6. Receiving the electronic signature

You can get an electronic signature at any convenient point of issuance of the CA, providing the originals of all required documents... The originals will only be needed to verify the information and then will be returned to you.

Here we are with you and considered the whole procedure for obtaining an EDS, as you can see, there is nothing complicated about it.

How much does an electronic signature cost?

It is rather difficult to answer this question accurately, since the cost of the ES depends on the following parameters:

- type and scope of electronic signature;

- CA pricing policy;

- region of issuance of electronic signature.

It is also worthwhile to clearly understand what this cost consists of:

- registration and issuance of the ES key certificate;

- granting the rights to work with specialized software;

- issue software tools required to work with electronic signature;

- transfer of the security key of the electronic signature carrier;

- technical support.

Price range for issuing an electronic signature for participation in electronic bidding fluctuates between 5-7 thousand rubles.

The term for the production of an electronic signature

The production time for the electronic code is entirely up to you, i.e. on how quickly the necessary package of documents will be prepared and transferred to the CA and the payment for this service is made. Someone can receive an EDS in 1 hour, while for someone it can take from several days to one week. But the average time for issuing an EDS for most CAs is 2-3 working days. The term for issuing an extract from the Unified State Register of Legal Entities or USRIP to the IFTS is 5 working days. Therefore, take care of receiving it in advance.

EDS validity period

Keep in mind that the EDS validity period is exactly 1 year. Those. EDS must be reissued every year. You can extend the EDS in the same CA where you received it, or apply for issue in another CA.

What does an electronic signature look like?

Most of us are used to the fact that an electronic signature looks like a regular flash drive. This is the so-called key carrier (ruToken or eToken). Inside, this flash drive consists of a crypto program (CryptoPro CSP), a private key and a public key. You can read about this in more detail.

Electronic signature verification

It is quite easy to verify the authenticity of an electronic signature. To do this, you need to follow a simple sequence of actions, which is described in this video tutorial:

EDS pin-code

Key carriers or USB-keys (eToken, ruToken, ruToken EDS) are issued with already set standard passwords (pin codes):

- for eToken this password is 1234567890;

- for ruToken and ruToken EDS these are: user - 12345678; administrator - 87654321.

After receiving this key medium and installing drivers on your computer, you can change these pin codes.

This concludes my article. I hope I was able to answer all your questions. If not, then ask them below in the comments. Like and share information with your friends and colleagues.

P. S.: If you need an electronic signature on great price from a verified Certification Center, then leave your application.

Electronic signature is such a phenomenon in modern life, about which it is easier to tell how it works than to describe it. At least, the legislator's attempt to give the concept of an electronic signature can hardly be called successful.

"Electronic signature - information in electronic form, which is attached to other information in electronic form (signed information) or is otherwise related to such information and which is used to identify the person who signs the information ”(Article 2 of the Law of 06.04.2011 N 63-FZ).

And yet, from this description, we can conclude that an electronic signature, like a regular one, identifies the person to whom it belongs and expresses his consent with the content of the signed document.

For its wide distribution, an electronic signature must have advantages that are not personal signature on paper documents. ES really does have such advantages, and we will consider them below.

Legal regulation of electronic signature

The first law on electronic signatures was adopted in January 2002 (No. 1-ФЗ dated 10.01.02). True, the signature was called not just an electronic, but an electronic digital signature or EDS. Such an abbreviation is still found, although it is correct to use another combination - ES (electronic signature).

Now the use of electronic signatures regulates new law- dated 06.04.2011 No. 63-FZ. EP is also mentioned in other regulatory legal acts, for example, in the law of July 27, 2006 No. 149-FZ, where it is called an analogue of the handwritten signature of an individual.

Has taken care of the regulation of electronic signature and federal Service security, which by Order No. 796 of December 27, 2011 approved the Requirements for the means of electronic signature and for the means of the certification center.

Anyone can familiarize themselves with the primary sources (frankly, not easy to understand) through the links, and in this article we will answer practical questions: why do you need an electronic signature, and how to get it.

What is an electronic signature for?

First of all, such a signature to a much greater extent confirms the fact of signing a document (in this case, only an electronic document) by a certain person. The usual personal signature on paper, with the current development of technology, is quite easy to forge.

The tax authorities also like to declare the signing of documents by an unidentified person, and this often entails an increase in the tax base, fines and other sanctions. An independent examination of a personal signature under significant documents cannot always help, because not in all situations allows you to confirm or deny the fact of authenticity due to the small number of characters in the signature. If the document is signed with an electronic signature, then there is no need to doubt its authorship.

Please note that an equivalent handwritten signature is recognized only enhanced qualified electronic signature.

The second advantage of using electronic signature is the protection of an electronic document from unauthorized changes. Paper documents, even with a genuine signature, can be forged or supplemented. In addition, they can be accidentally damaged, lost, stolen, etc., and the lack of paper documents will not allow you to confirm any significant fact, because you cannot sew a word to a deed.

The third reason why the use of electronic signature will continue to develop is the ability to take action or obtain information from the comfort of your home. EP allows:

• apply for or;
• make civil transactions;
• receive government and municipal services;
• maintain a secure document flow;
• hand over;
• work with bank documents and manage funds on the current account;
• participate in, bidding and;
• carry out other legally significant actions.

Finally, when conducting entrepreneurial activity in some cases, an electronic signature is no longer necessary. So, reporting on and on employees (if there are more than 25 people) is now accepted only in electronic form.

Submission of reports in electronic form will only continue to develop, because this method reduces the labor and time costs of those who accept and submit reports; reduces the number of technical errors when filling out forms; protects reports from unauthorized correction or review.

Where can I get an electronic signature?

It is impossible to invent and create an electronic signature yourself, specialized organizations are engaged in its issuance - certification centers... The requirements for them are established by Article 16 of Law No. 63-FZ, and among them:

• price net assets the organization must be at least one million rubles;
• financial security for liability for losses caused to third parties must be at least one and a half million rubles;
• the number of qualified employees in the staff directly involved in the creation and issuance of certificates of keys for verifying electronic signatures must be at least two.

Certification centers must receive accreditation from the Ministry of Telecom and Mass Communications. You can find a suitable regional certification center or check its accreditation here:

By clicking on the name of the selected certification center, you will be taken to the page with brief information about him, and from her - to the site of the organization itself.

For a while, it was possible to obtain an electronic signature in some branches of Rostelecom, but now its certification center reports that, for technical reasons, it has temporarily suspended the provision of this service.

Types of electronic signatures

Article 5 of Law No. 63-FZ distinguishes three types of electronic signature: simple, reinforced unqualified and enhanced qualified.

A simple signature is a combination of characters, codes and passwords that allow you to establish the fact of the formation of an electronic signature by a certain person. This signature is easy enough to crack.

An enhanced signature (unqualified and qualified) is generated using an external medium - a flash drive or floppy disk. Additional protection of the enhanced qualified signature is the ES verification key specified in the qualified certificate. Reporting and legally significant documents must be signed only with an enhanced qualified signature.

Certification centers offer different electronic signatures depending on the ability to access different resources. So, an electronic signature for an ordinary individual for only 450 rubles allows you to maintain a protected legally significant document flow, receive state and municipal services online, and pay taxes through your personal account.

Universal electronic signatures provide maximum opportunities, including participation in and.

How do I get an electronic signature?

Usually, all certification centers consult in detail on their websites everyone who wants to receive an electronic signature. We will briefly describe this process here:

1. Choose a certification center from organizations accredited by the Ministry of Telecom and Mass Communications.

2. Submit along with the application the required package of documents, which will differ depending on the type of ES holder - an ordinary individual, individual entrepreneur or organization. The minimum package of documents will be for an ordinary individual - a copy of the passport, SNILS and TIN certificate. You should familiarize yourself with the requirements for paperwork in the very center, because some of them only accept notarized copies, while others request originals of documents for verification.

3. Identify the identity of the applicant - by appearing in person at the certification center or by sending a certified telegram through the Russian Post.

4. At the agreed time, appear at the point of issue of the electronic signature to obtain a qualified certificate and electronic signature keys.

How to verify the authenticity of an electronic signature?

A special service has been created on the State Services portal that allows you to verify the authenticity of the electronic signature. For verification, you need to upload an electronic document, the authenticity of the signature of which must be confirmed, and the file of the electronic signature itself.

If the signature is authentic and the document is invariable, the service will display a message about the verification, as well as information about the owner and publisher of the electronic signature and its validity period.

An electronic digital signature is an analogue of a handwritten signature used in relation to an electronic document. The introduction and use of electronic document management systems in organizations of any form of ownership entails the need to use an EDS to guarantee the authenticity of the transmitted data.

What is an EDS?

EDS is a parameter of an electronic document that has a digital representation. EDS is applicable only in the context of electronic data exchange and can have the same legal significance as a handwritten signature on a paper document, if the conditions guaranteeing the authenticity and reliability of the signed documents are met. The legal force of the digital signature is enshrined in the legislation of the Federal Law No. 1 dated January 10, 2002 and the Federal Law No. 63 dated April 06, 2011, as amended on June 28, 2014.

Both Federal Laws on Electronic Digital Signatures regulate the mechanisms for using electronic signatures when making transactions within the framework of civil law relations, the functioning of state and municipal services.

Significance of EDS

EDS provides a digital analogue of a signature and seal associated with the content of a signed document and used in the organization of electronic data exchange to confirm the authenticity of sent and received documents.

The functioning of the digital signature allows:

• to increase the security and confidentiality of electronic document management, to protect the document from counterfeiting;
• to give electronic data legal force, equivalent to paper documents with a signature and seal;
• optimize workflow processes by simplifying and reducing the cost of processing and storing documents;
• use a single signature in electronic trading when submitting different types reporting to government and tax authorities, when signing and working with financial documents;
• guarantee the authenticity of electronic documentation;
• ensure the possibility of reconciliation with international systems workflow.

Scope of EDS application

In any area where data exchange is regulated by information technologies:

• internal electronic document flow between divisions of one organization, as well as branches;
• workflow in interorganizational systems of B2B and B2C class;
• access to specialized information resources, for example, systems of the "Client-Bank" class;
• transfer of tax and accounting statements to the tax authorities;
• reporting to the Pension Fund;
• submission of customs declarations;
• participation in electronic auctions.

How does EDS work?

Functional EDS application allows you to sign an electronic document, check the owner's signature for authenticity, and the content of the signed electronic document - for changes after signing.

Signature and authentication are performed based on encryption and decryption keys. The sender, using special software and a key, generates a sequence of characters, which becomes part of the sent data. The recipient uses the same software and decryption key to decrypt the received data and perform a series of checks. If the checks were successful, then the received data is identical to the sent one, i.e. have not been changed after signing. The generated sequence of characters in this process is the electronic digital signature.

To forge such a digital signature, you will either need to steal the sender's encryption key, or spend many years sorting through the key options until you find a suitable one.

How and where to get an EDS?

So, let's figure out where to get an EDS for an individual and a legal entity. face. EDS key certificates are produced and issued by a specialized organization - a certification center (CA). The CA functions also include user registration, revocation, renewal and termination of key certificates. CA provides the necessary technical support EDS work. To obtain an EDS, an electronic document flow participant needs to contact any authorized certification center.

The current list of authorized CAs is available on the website a single portal EDS in Russia.

The procedure for obtaining an electronic digital signature

The procedure for obtaining an EDS involves the following steps:

• fill out an application form on the website of the selected certification center or leave an application on the specified phone number and wait for the connection with a specialist - the method depends on the specific CA;
• collect all the documents necessary for issuing an electronic signature certificate and send copies to the CA. The CA prepares an ES certificate on the basis of a completed application form and a set of documents;
• receive an EDS certificate by submitting the originals of the documents.

The terms for the production of key certificates depend on the certification authority, but on average are 3-5 days.

What documents are needed to obtain an EDS?

You can get an EDS as entity regardless of the organization of the form of ownership, and individual entrepreneur. Individuals can also receive an EDS (for example, to participate in electronic trading).

An electronic digital signature certificate contains information about the owner of the signature, therefore, only the one in whose name this certificate is issued can request and receive an EDS. In other cases, it is necessary to provide a power of attorney for the right to issue and receive an EDS, certified by a notary. The authorized representative, in whose name the power of attorney was issued, provides the passport of the Russian Federation and copies of the 2nd, 3rd pages and the registration page.

Legal entity documents package

1. A copy of the registration certificate, certified by a notary.
2. Original or certified copy of an extract from the Unified State Register of Legal Entities. The limitation period for the extract should be no more than 30 days;
3. Application for the issuance of an EDS (the application form depends on the CA).
4. A copy of the order on the appointment of the head, if the EDS certificate is made in his name, with the signature and seal of the organization.

If the authority to manage the organization is transferred to another management company or to the manager, then all the documents listed in paragraphs. 1-3 related to the management company.

In addition, it is necessary to attach a notarized copy of the decision of the board of directors on the transfer of powers, if the form of ownership is OJSC or CJSC. If the form of ownership of the organization is LLC, then certified by a notary, copies of the first and second sheets of the charter, a sheet indicating the possibility of transferring control to a third-party organization and a sheet with a mark of the tax authority are provided.

How to get an EDS for an individual entrepreneur: a package of necessary documents

1. A copy and original of an extract from the USRIP, the limitation period of which is no more than 30 days from the date of issue.
2. A copy of the TIN certificate, certified by a notary.
3. A copy of the certificate of state registration of an individual entrepreneur, certified by a notary.
4. Application for the issuance of an EDS.

What documents are needed to obtain an EDS for individuals?

1. Copy of TIN certificate.
2. Copies of the 2nd, 3rd pages of the passport of the Russian Federation and the page with registration. The passport of the Russian Federation must be provided when submitting the package of documents.
3. Application for the issuance of an EDS.

The procedure for obtaining and using an electronic digital signature is simplified with the development of legal culture in this area and the improvement of information technologies. Electronic document flow with the use of EDS no longer causes mistrust both on the part of business partners and on the part of government and tax authorities.

The questions of where to get an electronic digital signature, what is the scope of its use, become a necessary necessity if a business goes international.

In Russia, three types of signatures can be used in electronic document management: simple, reinforced unqualified and enhanced qualified. Let's see how they differ from each other, under what conditions they are equivalent to handwritten ones and give the signed files legal force.

Simple electronic signature, or PEP

A simple signature is familiar to everyone access codes from SMS, codes on scratch cards, “login-password” pairs in personal accounts on websites and in e-mail. A simple signature is created by means of the information system in which it is used and confirms that a specific person created the electronic signature.

Where is it used?

A simple electronic signature is most often used in banking transactions, as well as for authentication in information systems, to receive government services, to certify documents within the corporate electronic document management (hereinafter - EDM).

A simple electronic signature cannot be used when signing electronic documents or in an information system that contains state secrets.

Legal force

A simple signature is equivalent to a handwritten signature if it is regulated by a separate legal act or an agreement has been concluded between the EDF participants, where it is spelled out:

• the rules by which the signatory is determined by his simple electronic signature.
• the user's obligation to maintain the confidentiality of the private part of the PEP key (for example, a password in a “login-password” pair or an SMS code sent to the phone).

In many information systems, the user must first confirm his identity during a visit to the system operator in order for his PEP to be legally valid in the future. For example, to receive a confirmed account on the State Services portal, you need to personally come to one of the registration centers with an identity document.

Unqualified electronic signature, or NEP

An enhanced unqualified electronic signature (hereinafter referred to as NEP) is created using crypto-encryption programs using the private key of an electronic signature. NEP identifies the identity of the owner, and also allows you to check whether changes have been made to the file after it was sent.

A person receives two electronic signature keys at the certification center: private and public. The private key is stored on a special key carrier with a pin code or on the user's computer - it is known only to the owner and must be kept secret. Using the private key, the owner generates electronic signatures with which he signs documents.

The public key of the electronic signature is available to everyone with whom its owner conducts EDF. It is associated with a private key and allows all recipients of the signed document to verify the authenticity of the electronic signature.

What public key belongs to the owner of the private key, is written in the electronic signature certificate. The certificate is also issued by a certification authority. But when using NEP, you do not need to create a certificate. Requirements for the structure of an unqualified certificate are not specified in federal law No. 63-FZ “On Electronic Signature”.

Where is it used?

NEP can be used for internal and external EDI, if the parties have previously agreed on this.

Legal force

EDF participants must comply with additional conditions so that electronic documents certified by the NEP are considered equivalent to paper documents with a handwritten signature. The parties must necessarily conclude an agreement among themselves on the rules for the use of the NEP and the mutual recognition of its legal force.