Nuances and a sample of drawing up a letter of guarantee from an individual to provide a legal address. Sample letter from an individual to a legal entity How to write a letter to an individual

GOST 7.0.8-2013 “System of standards for information, librarianship and publishing. Office work and archiving. Terms and Definitions” fixed the main meanings of the concepts that we will use further:

• destination- requisite containing information about the recipient of the document;
• document details- document design element.

In addition, it is necessary to pay attention to the new term attribute, which is actively used when working with electronic scientific and technical documentation and is considered as obligatory component props document. The rules for issuing the requisite "addressee" established by GOST R 6.30-2003 provide various options its design - the main attributes of the requisite “addressee” are formatted or not formatted differently in them.

And finally the term destination must be distinguished from the obsolete concept addressee which is nonetheless referred to in an appendix to the Rules of Procedure in federal bodies executive power (approved by Decree of the Government of the Russian Federation of June 15, 2009 No. 477) in the meaning author, i.e. document sender(and above all letters).

Since correspondence usually occupies more than 80% of the document flow of organizations, we will consider the rules for issuing the “addressee” requisite using the example of official business letters, which are drawn up in paper form and sent to the recipient mainly by mail.

In the process of conducting correspondence, managers, employees and office management of the organization should consider the following factors:

• technological, which means that the organization will send its letter through post offices or using the services of companies that deliver correspondence. These companies and Russian Post act as independent third parties during the delivery process. When composing a letter, it is necessary to take into account how it will be sent, packaged, that the order and sequence of registration of postal address attributes are established by the Rules for the provision of postal services, which are approved by decrees of the Government of the Russian Federation and are periodically updated;
• managerial, because The letter may include:
  • concrete managerial decision, offer, report or claim - it can be addressed to a higher organization or an equal partner, client;
  • a binding order or a normative legal act that is sent to subordinate organizations for execution or for information.
    That is, the purpose of creating and the content of the document, the place of the author organization in the management system and relations with the recipient of the letter affect the design of the "addressee" attribute. In addition, the letter should be sent to that point (organization, official, specialist, structural subdivision), where there is authority to resolve the issue set out in the document, finally and on the merits. If you have several questions / suggestions for this organization that are not linked to each other and the solution of which is in the competence of different persons, then it is better to write a separate letter to each “final recipient”. And if you don’t know who will be assigned to work out your questions, then you can state them in a letter addressed to CEO or address it generally to the organization;
• etiquette factor- the need to comply with the accepted rules of courtesy, taking into account the specific situation business communication, status and position of the addressee (legal or natural person, superior or subordinate organization, the letter is sent for the first time or to a permanent correspondent, etc.).

Form of the letter of the organization

For correspondence, almost every organization develops and approves its own letterhead. The composition of its details and examples of design can be found:

• in GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Requirements for paperwork” (Figures B.2 - B.4) and
• Guidelines for the development of instructions for office work in the federal executive authorities, approved. by order of the Federal Archive of December 23, 2009 No. 76 (clause 3.3.1 with annexes).
  Organizations are giving great attention the development of a letterhead and even include it in the book of "corporate" style, which is absolutely fair, because. he is the "face" of the legal entity, forms the image of the author of the letter and the impression of him. But it's not just the quality of the paper and the colors of paint used to make the letterhead. The form indicates the full and abbreviated names of the organization, legal form and subordination. The most important thing is to follow correct design information about the author, which are indicated on it, listing all ways to contact the author. In external environment it conveys signs of stability, readiness for contacts, openness and "goodwill" of the organization.

The location of the details in the form can be:

• longitudinal(as in Example 1) either
• corner:
  • centered(as in Example 2) or
  • flag(attributes are located in the same side zone, but the text of each line starts from the border of the left margin).

The longitudinal and corner forms have a different location of the “addressee” attribute, it is indicated by orange shading (compare Examples 1 and 2).

Attributes of the attribute "addressee"

Moreover, the answer to the question “Where?”, i.e. registration of the "postal address" attribute, GOST considers it optional. If it fits, then its elements are written in the sequence provided for by the Rules for the provision of postal services (this is established methodological recommendations on the development of instructions for office work in federal executive bodies, Appendix No. 11). Indicating the postal address on the letter itself becomes convenient when using an envelope with a window in which all the data about the addressee (to whom and where the letter needs to be delivered) will be visible, then this information will not have to be duplicated on the envelope manually or by sticking a “label”. With large volumes of correspondence, this approach significantly saves time and money.

If the letter is addressed state body, local self-government body, supreme authority, higher organization, then the "postal address" attribute is still not drawn up (it is indicated only on the envelope). See examples 3 and 4.

If the letter is sent to the first the head of this "superior organization", then the name of the organization is included in the position, see Examples 5 and 6. Both the position and full name are written in the dative case.

Example 1

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Example 2

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Example 3

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Example 4

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Example 5

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Example 6

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If the letter addressed to a third party peer or downline organization, then the “addressee” attribute of the letter can include a postal address, which is better separated from the name of the organization by 1.5–2 line intervals and start with a small letter as prescribed by GOST R 6.30-2003 (for example, “st.” or “pr. "):

Example 7

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If the letter is addressed leader organization, then the position includes the full name of the organization with an indication of the organizational and legal form:

Example 8

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If the letter is addressed to the head of the organization with which communication is not the first time, then it is better not to indicate the postal address.

If the letter is addressed deputy head or other official (and not the first head), then options are allowed (with or without the addition of a postal address), and you should pay attention to cases, line spacing. Addressing to an official is always done in the dative case; if the name of the organization is separated from its position, then it is written in the nominative case:

Example 9

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Example 10

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If the letter is addressed structural unit of the organization, then in the requisite "addressee" first indicate the name of the organization (established abbreviations are allowed), and only then - this structural unit in the nominative case.

The line spacing in Examples 7, 10 and 11 to separate the attributes of the "addressee" variable is desirable to make it faster for the recipient to perceive and isolate information, but this is not a strict requirement.

Example 11

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Example 12

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If the letter is addressed to the head of a structural subdivision, then the name of the organization (in the nominative case) is included in the requisite "addressee", and the name of the subdivision is included in the full name of the position in the dative case:

Example 13

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GOST R 6.30-2003 establishes a method of generalized design of addressees when sending letters to several homogeneous organizations or several structural divisions one organization. This method provides:

• on the letter itself, the design of the generalized name of the addressees;
• additional compilation of a separate list for mailing letters, which includes their specific names and postal addresses.

Example 14

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Example 15

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See the article “Creating Envelopes in MS Word” to learn how to customize your sender address, quickly create many envelopes according to a given template and mailing list, decorate them with a background or pattern (ideas are suggested for designing an envelope by February 23 and March 8

Mailing List or Mailing List is formed by the executor of the letter on the basis of the classifier of organizations and their addresses, which is usually accumulated in the clerical service as a result of document registration operations (in the EDMS or in Word, Excel tables). On each envelope in which each copy of the letter is sealed, the specific name and address of the organization is indicated in accordance with the mailing list. Based on this list, printing information on envelopes can be configured automatically even through Word.

It should be noted that this method is usually used by a higher organization when sending letters to its subordinate bodies.

but if there are no more than 4 recipients of one letter, then all recipients are drawn up on the document itself, then you can do without the mailing list (the word "Copy" does not fit in front of the 2nd, 3rd and 4th addressee). This limit on the number of recipients in one letter is established by GOST R 6.30-2003 and common sense. In this case, addressing is formalized in the upper right corner as a listing of the “addressee” details for each body / organization, but all copies of such a letter are signed as originals, and each copy is sealed in a separate envelope, on which the corresponding specific postal address is issued.

This method of addressing is convenient to use when it is necessary to notify about the facts of violations, about significant events, first of all, higher, supervisory and regulatory authorities. So all recipients will see who else this letter was sent to.

Example 16

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If a letter of the same content (letter of offer, for example) needs to be sent to several "independent" organizations, then it is better to issue each letter in the status of the original, i.e. on each indicate an individual addressee. In this case, the registration numbers for these letters will be different.

Registration of the requisite "addressee" when maintaining correspondence with individuals has its own characteristics. The first attribute is the surname in the dative case, followed by the initials and then the postal address:

Example 17

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When addressing a letter to an official with an indication of his position, the initials are drawn up front surname (see Examples 9, 10, 13), since the main identification of the recipient is carried out by the title of the position. When addressing a letter to a private person, his initials are indicated behind surnames (Example 17), since our identification as citizens is primarily by surname. When designing the surname and initials, they are separated by a space, the initials are not separated by a space, i.e. “I.I. Ivanov", but not "I. I. Ivanov.

How is it right in business correspondence abbreviate double names and double patronymics of the addressee, written with a hyphen, for example, Khozh-Ahmed Sultanovich, Khalimat Abrek-Zaurovna? See the answer to the question “How is it correct to abbreviate double names and double patronymics of the addressee written with a hyphen in business correspondence? »

In order not to be mistaken when addressing, on the websites of organizations it is necessary to find out the exact postal addresses, full names and titles of the positions of managers, and other information that will help to best establish communication at the first stage of document perception. You can try to get similar information from the secretary, glean from documents received from this organization.

Pay special attention to the use of uppercase and lowercase letters in the names of organizations and positions. The norms of the Russian language suggest writing a position with a lowercase (small) letter, but a specific high position can also be written with a capital letter, if it is provided founding documents and local regulations of the recipient organization. Pay attention to these subtleties.

The etiquette factor

Appeal- a conditional etiquette phrase, a speech formula that expresses respect and a friendly, polite attitude towards the addressee. It is recommended to finish exclamation mark, emphasizing the significance of both the question and the appeal to this person.

Contacted most often by name(Example 18), much less often - by position(Example 20). The second option is strictly business in nature and is used when referring to a person holding a high position. official position in state and municipal bodies, a large organization. Even less frequent last name without initials(Example 19) - this emphasizes the "distance", the formality of the relationship between the author and the addressee, rather typical for correspondence with a private person.

Example 18

Address by name

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Another way of especially respectful attitude towards the addressee is manifested in the “etiquette frame”: "Deeply respected...." – "With deep respect,", which is used when addressing a higher person (chairman of the board of directors, head of a higher authority or administration, etc.), as well as in the case of congratulations, for example, on an anniversary.

Appeal "Expensive..." even in the case of congratulations to the addressee, it should be used with caution, because. in official relations, a certain managerial distance must still be observed.

Appeal "Dear" is currently considered obsolete, redundant - not corresponding to the norms of the modern business style of Russian literary language.

Special rules of treatment gradually formed when dealing with citizens' appeals. In response to their letters « best practics» state bodies and local governments recommend the following speech formulas:

Example 22

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But regardless of the issue raised in the citizen’s appeal, on the situation (conflict, complaint or appeal on a personal issue, for the first time or again, etc.), it is still universal formula for addressing citizens is an address by name and patronymic (as in Example 18).

Commercial organizations, when corresponding with customers and considering their complaints, can be guided by the same recommendations.

We conclude the "And that's all about him" series with an article on statements. This is a specific type of document, the content, the rules for compiling and the workflow of which depend on who is addressing and to whom.

In this article, we will consider three main types of applications:

• a business letter of application sent by one organization to another;
• an application sent by an individual to an organization;
• employee's statement to the employer.

We do not touch on one more type of statements - claims - because the secretary does not work with them.

All three listed types of applications have their own characteristics not only in the preparation and preparation, but also in office work.

business letter of application

The purpose of a business letter-statement, which one organization addresses to another, is to indicate the position of the sending organization, express its attitude to the issue, and offer a justification and procedure for resolving the situation. Questions are not asked in the statement, it contains the vision of the situation of one of the parties.

From the previous paragraph it is clear that "in peacetime" letters of application are usually not written, they are resorted to only on the verge of a conflict of interest or even a conflict between two companies in order to document and inform the other side of their attitude to the problem.

What kind of letter to choose?

The line between a letter of application, a letter of request or a letter of inquiry is quite thin. To be sure of right choice type of letter, you need to understand: will it declare about something or still it will be request do something to the addressee?

business letter of application It is issued on a letterhead and has a set of details that is standard for a business letter.

In accordance with GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Requirements for paperwork” form of the letter contains the following details:

• organization emblem or trademark(service mark), national emblem Russian Federation or the emblem of the subject of the Russian Federation, if the institution has the right to place these signs on its forms;
• organization code;
• main state registration number (OGRN) of a legal entity;
• name of company;
• reference information about the organization.

When preparing an application as a type of business letter, the following mandatory details are drawn up:

• document date;
• registration number of the document;
• destination;
• title to the text;
• document text;
• signature;
• mark about the performer;
• a note on the execution of the document and sending it to the case (issued on a visa copy of the letter).

A mark on the presence of an application is issued if there is one.

Document approval signatures are drawn up on a visa copy of the letter, if the internal rules provide for the process of certification of draft letters.

The business letter of application is shown in Example 1.

Unlike a regular business letter, the text of the application does not begin with an appeal to the official - the addressee, but with the name of the type of letter. This emphasizes that the document does not simply convey information, but expresses the principled position of its author.

The office work of business letters of application is carried out in a standard way, in accordance with the internal rules of the sending organization and the recipient organization.

It is not known what the conflict of interests of the companies will lead to: whether it will be possible to resolve the case through negotiations or whether it will be necessary to involve lawyers and get involved in litigation, but in any case, the acceptance by one organization of a letter of application from another is tantamount to the fact that the first company is informed of the position of the second.

Application to the organization from an individual

Consider this document from the point of view of the host.

The paperwork of applications from individuals should be given special attention. The interests of applicants are protected by Federal Law No. 59-FZ of May 2, 2006 “On the Procedure for Considering Appeals from Citizens of the Russian Federation” (as amended on November 24, 2014; hereinafter - Federal Law No. 59-FZ).

It is a mistake to believe that its effect applies only to state bodies, local self-government bodies and budget organizations. This hasn't been the case for a long time. Back in 2013, this list was supplemented by organizations “entrusted with the implementation of publicly significant functions” . Nowhere is there a clear definition of what these functions are, but from the wording it is clear that this concept is quite broad and theoretically any organization whose clients are individuals can “fall under it”.

Unlike a business application letter, an application from an individual can be both a request, a request, and a claim. Let's look at the definition of the word "statement:

Our dictionary

Statement - a citizen's request for assistance in the exercise of his constitutional rights and freedoms or the constitutional rights and freedoms of other persons, or a report on a violation of laws and other regulatory legal acts, shortcomings in the work of state bodies, local self-government bodies and officials, or criticism of the activities of these bodies and officials persons.

The company can develop its own, convenient form of a standard application from an individual and post it in general access. But it is impossible to make this form mandatory and not accept the application just because it is not drawn up in the way it is “supposed”. People are not required to know that a company-designed application form exists, nor are they required to use the Internet to download the form. Federal Law No. 59-FZ defines the minimum set of information blocks in circulation:

extraction

from Federal Law No. 59-FZ

Article 7. Requirements for a written application

1. A citizen in his written application must indicate either the name government agency or the local government to which he sends a written appeal, or the surname, name, patronymic of the relevant official, or the position of the relevant person, as well as his surname, name, patronymic (the last - if any), postal address to which the response should be sent, notification of redirection of the appeal, sets out the essence of the proposal, application or complaint, puts a personal signature and date.

As you can see, the set is minimal, and we cannot oblige our applicants to even indicate their mobile phones. It is only recommended to include methods of operational communication in applications.

"You are free to choose..."

An individual can fill out an application as he pleases:

by hand or typed;

call it a “statement”, “appeal”, “requirement” or not call it at all;

write briefly and to the point or give your own detailed autobiography;

as well as send the document by mail or bring it in person.

The organization is obliged to accept the application if it contains the necessary minimum information.

The application of an individual, which has undergone primary processing in the office of the addressee company, is shown in Example 2.

Whether to single out the applications of citizens in a separate office work, the organization decides for itself. We recommend doing this if:

• applications more than 10% of the total volume of the incoming flow of documentation;
• specially authorized employees work on them (customer service center, claims department, etc.);
• according to applications from individuals, the organization conducts its core activities.

If an organization is used to working according to the rules of traditional office work, then it does not need to worry about meeting the requirements of Federal Law No. 59-FZ. Under standard conditions, circulations follow the same path as other incoming documents. The rules for working with them practically do not differ from the generally accepted ones and even allow some liberties in handling the application, in particular, three days can pass between the acceptance and the moment of its registration according to the law. The response is given 30 days from the date of registration of the written request.

Application for HR

A special layer of applications is personnel applications. The purpose of these documents is to express the request or will of the employee to the employer.

The form of personnel applications is relatively free. No one requires employees to know the nuances of designing details, so it is enough to observe the necessary minimum.

In our opinion, personnel applications should be written exclusively by the employees themselves by hand. There are no obligations on the part of labor legislation in this regard. But it is much more difficult to challenge a handwritten statement in court than one that was typed on a computer (only the author's signature is handwritten in it). In the latter case, the employee may claim that he was forced to sign a ready-made text.

• To whom from whom. The addressee of the personnel application is the employer - the first person of the organization in which the author of the application works. It was he who hired the author, and not the head of the personnel department, therefore the application will be written in the name of the head (general director, director, president, etc.) of the company. The surname, initials and position of the head are written at the top of the application sheet, closer to the right margin, in the dative case.

Since employees do not have their own form for letters, information about the author of the application has to be entered here. You should write your last name, first name, patronymic and structural unit in full. If the employee knows his personnel number - well, but this is not mandatory information.

Under this information, in the center of the line, the name of the type of document is written - an application, then the text of the application is set out from a new line - a request or an expression of the will of the employee. Completes the statement personal signature employee and the date of preparation of the document.

Question on topic

What is the correct spelling of the word "statement"?

There are two forms of writing the name of a document type: with an uppercase letter without a dot at the end (as in Example 3) and with a lowercase letter with a dot at the end.

The form of writing this word does not affect the legal force of the application. The second option is considered obsolete, but has every right to exist.

When should an employee state a request in a statement, and when is an oral appeal to the personnel department sufficient?

If Labor Code speaks directly about the "written statement of the employee", then this question does not arise. In other cases, it is regulated either by the internal rules of the organization, or by expediency. For example, it is best to state your request for amendments to documents in connection with a change of surname to an employee in writing, despite the fact that labor legislation does not provide any special provisions in this regard. Such changes are initiated by the employer's order, and the employee's handwritten statement with a copy of the marriage certificate attached will become the basis for issuing the order.

IN large organizations, where there are several tens or even hundreds of people per employee of the personnel department, the employee’s request is accepted in the form of an application only so that the personnel officer simply does not forget about it.

In small companies, if the Labor Code of the Russian Federation does not require a written application, you can get by with an oral request or a conversation directly with the head of the organization, who can instruct a personnel worker to resolve the issue.

• Documentation of personnel applications. Human Resources employees need original copies of employee statements. Subsequently, as already mentioned, many of them will become the basis for orders on personnel. But the employee also has every right to follow the fate of his application and receive confirmation from the employer that he has accepted the document.

Important!

It is impossible to register an employee's application as an incoming document. This is often done simply because they do not know how else to confirm its reception.

Meanwhile There are two ways to register an application correctly.

Confirmation that the employer has accepted the employee's application may be:

• registration of the application in a special database. It is also not recommended to place a personnel application in the register of internal documents: it is very easy to violate the legislation on personal data. It is best for the secretary to have a special electronic journal registration for personnel applications, service and explanatory notes and similar documents.

The registration number of the application is affixed to its copy. A copy along with the number is given to the employee. If the employee came with two copies of the applications, before putting down the number, the secretary must compare them (make sure they are identical);

• record of acceptance of the application made by the secretary on a copy. If there is no registration log, and the employee insists on confirmation of admission, the secretary can make the following entry on a copy of the application:

The entry states:

• the fact of acceptance of the document;
• date (required!);
• position, personal signature and decoding of the signature of the employee who accepted it.

The employee's application is transmitted directly to the head of the organization, who reviews it and makes a resolution, for example:

To the HR department. Prepare an order.

Davydov 17.09.2015

Summary

1. Application - a document, the form and rules of workflow of which depend on its addressee and recipient.
2. A business letter of application is intended to express the position of the sending organization on a controversial issue.
3. An application sent to the organization by an individual is recommended to be processed in accordance with federal law No. 59-FZ.
4. Statements in personnel office work are the written will of the employee and often serve as the basis for issuing orders on personnel.

Let's talk about claims. Here is about how to write a claim to the buyer (client) in the name of the seller. This unpleasant need can arise for each of us. We will figure out how to write a complaint correctly and send it to the recipient so that our demands are heard.

Let's remember the main rules of any claim.

Firstly, the addressee must violate something (contract, prescription, law, etc.). This is very important, especially in relation to claims from individuals. Feel the difference: a claim that the waiter incorrectly made the bill, with a check attached, and a claim that the same waiter was impolite.

Secondly, the claim must be accompanied by documents confirming the violation of your rights: checks, copies of contracts and warranty cards etc. The more evidence of a violation, the greater the chance of satisfying the requirements.

Thirdly, requirements. They must be in the claim. It would seem that this is obvious, but often there are claims that either simply state the violation, or contain the phrase “Please take action.” Please state in full what action you think should be taken.

How to properly describe your requirements? Most often, the buyer, when writing a letter of claim, is guided by the Consumer Protection Law (Law of the Russian Federation of February 7, 1992 No. 2300-1 "On Protection of Consumer Rights"), namely its Article 18, which is called "Consumer rights in case of defects in the product". The buyer can:

“- demand a replacement for a product of the same brand (the same model and (or) article);

— demand a replacement for the same product of a different brand (model, article) with a corresponding recalculation of the purchase price;

- demand a commensurate reduction in the purchase price;

- demand immediate gratuitous elimination of defects in the goods or reimbursement of expenses for their correction by the consumer or a third party;

- refuse to fulfill the contract of sale and demand the return of the amount paid for the goods. At the request of the seller and at his expense, the consumer must return the goods with defects.

In this case, the consumer has the right to demand also full compensation for losses caused to him as a result of the sale of goods inadequate quality. Losses are reimbursed within the time limits established by this Law to meet the relevant requirements of the consumer.

Note - only one of the listed requirements can be specified in the claim. It is impossible to demand at the same time, say, the repair of the goods and the amount paid for it.

Now directly about how to write a claim. unified form not for her, which means that she is written in a relatively free form. A letter of claim can be typed on a computer, or you can write it by hand, this is unprincipled and there is no special rule for this.

In the upper right corner of the sheet is written destination: first his position, then the organization, at the end - initials and surname in the dative case. Here, after the word "from", in the genitive case we write your data: full name, surname and patronymic, address and phone numbers of the contact. Remember that the addressee has the right not to accept unnamed claims, as well as letters without the sender's contact details.

To the General Director of "Tissue Shop" LLC

I.V. Romanova

from Svetlana Arkadievna Mikhailova,

mail address 123456, Izhevsk, st. Dubravskaya, 24, apt. 7,

tel. mob. 8-123-321-45-67

Then follows header: CLAIM. I recommend typing (writing) this word in capital letters.

After that we go to main part and state the facts: what happened, when, how can you confirm the violation of your rights. It is necessary to refer to the norms that were violated by the addressee of the claim. Please note that the usual buyers are not required to know the exact article of the law and seek legal advice. Therefore, it will suffice to refer to Consumer Rights Law or other normative act, which was violated, without specification. If the contract was violated, a copy of which is in your hands, the points are indicated. Do not forget about what was said above: be sure to indicate your requirements in the claim.

For example:

On September 25, 2011, at the Zdorovye store, I purchased a beauty set for hair care "Beauty" worth 500.00 rubles (I am enclosing receipt No. 01/0034 dated 09/25/2011). When I opened the kit at home, I discovered that all the cosmetics included in it were expired: their expiration date ended on September 01, 2011. On September 26, Elena Sokolova, a senior salesperson at the Zdorovye store, refused to refund my money for a low-quality product without explaining the reasons. These actions are a violation of the Consumer Rights Act. I demand to return to me the amount of 500 rubles paid for this set, otherwise I will be forced to apply to the Department for the Protection of Consumer Rights.

On August 16, I ordered a sofa bed at the Best Furniture store located at Ulyanovsk, Pioneer Avenue, 4. The store manager Evgeny Perov concluded a sales contract No. 456 with me. I made an advance payment in the amount of 100% in the amount of 20,500.00 rubles (check dated 16.08.2011 No. 5). According to clause 3.3. of the contract, the furniture was supposed to be delivered to my house on August 20. However, this has not yet happened, which is a violation of the contract. In accordance with article 23.1. Law of the Russian Federation of 07.02.1992 No. 2300-1 “On Protection of Consumer Rights” requires the transfer of pre-paid goods to me no later than September 12. Otherwise, I will have to go to court.

The obligatory part of the letter of claim is. We scrupulously list here all copies of the documents attached to the letter. Note - attach copies! Who knows if your conflict will go to court, and then the originals will be needed.

Applications:

1. Copy cash receipt No. 34-3453 dated September 15, 2011 for 1 sheet. in 1 copy.

2. A copy of the supply agreement No. 1234-P dated September 15, 2011 for 5 sheets. in 1 copy.

3. Photos of the damaged goods for 8 liters. in 1 copy.

After the applications, stepping back a little, we put number, even a line below - his signature and her decoding:

Viktorova / M.D. Viktorova

The finished claim must be conveyed to the addressee and receive confirmation that it has been accepted. If it is possible to get to the office in person, do so. Give the letter to the secretary or to the office and make sure that the date of receipt is also given. If the addressee is far away or you doubt that your claim will be accepted, use the services: send registered letter with a description of the attachment and with a notice.

Within 30 days from the date of receipt of the complaint letter, you must respond.

Currently, in order to register a new organization, it is necessary to indicate its legal address, which will subsequently be entered in the Unified State Register of Economic Entities.

Reference. Based on the presented legal address, the newly created organization is assigned to a specific tax office. In addition, all official correspondence will also be sent to this address.

In this way, it is necessary to submit a letter of guarantee to the tax authority on the provision of a legal address, the purpose of which is as follows:

So, there are two situations when it becomes necessary to provide such a document:

1. In the case of a new organization.
2. When changing the legal address of an already existing business entity.

Although the legislation in the area state registration, does not contain clear instructions on the need to provide such paper, however, its absence may lead to a refusal to register a new business entity.

We talked in more detail about what a letter of guarantee about providing a legal address is, and how to write such a letter from the landlord, read.

Document Features

Significant differences in content letter of guarantee drawn up by an individual and a legal entity, no. but some features inherent in a document prepared by a private individual can be distinguished:

• the document is drawn up on plain A4 paper ( entity usually uses letterhead);
• the details indicate only the full name of the lessor;
• there is no seal at the end of the document.

What is included in the content?

On a note. The content of the document on the provision of a legal address, drawn up by an individual, is usually arbitrary.

However, it must include the following points:

• "header" of the document;
• paper name;
• main content (this item will be described in more detail below);
• Appendix;
• Landlord's signature and contact number.

How to arrange each item?

Below is detailed instructions on the procedure for an individual to write a paper on the provision of a legal address:

Important! The date of compilation can be omitted, since current legislation the period of validity of the paper on the provision of a legal address is not limited.

In addition, it should be noted that When compiling such a document, you must adhere to the following rules:

1. the text should be presented smoothly and without errors;
2. when writing, you must use exclusively business style letters;
3. at the end of the letter must be the signature of the owner of the premises, as well as the title document for the property.

To whom is it sent and how?

This paper is prepared by the landlord at the request of the tenant. Then it must be sent to the IFTS.

At the same time, the owner of the premises must be informed that he must be constantly in touch at the indicated number.

There are several ways to send documents to the tax authorities:

1. by personal visit;
2. by transferring documents through an official representative who has a power of attorney certified by a notary;
3. by registered mail;
4. through express delivery services;
5. through the Submission electronic documents for state registration.

Summing up, it can be noted that an individual who is the owner of the building (premises) has the right to provide.

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Are there urgent questions for the organization that should be fixed? In this case, writing a written appeal is indispensable. However, not everything is as simple as it seems. Writing a competent business letter is a whole science. And it does not hurt everyone to learn or remember the basic skills of its compilation.

To begin with, let's decide in what way it is convenient for you to write a letter or a request to the organization. Most often, online messages are used using Internet resources. If you write a letter in this way, then you can not do without:

• Computer (laptop);
• Text editor;
• Email.

If you are using the manual writing method, then you will also need a printer to print.

The first step in writing a letter is the header. At the top of the page must be present:

1. The name of the organization you are applying to;
2. Name of the director of the organization or responsible person;
3. The address of the institution;
4. Date of the application;
5. The city where the appeal was made.

The desirable items of the "cap" can also include the coordinates of the enterprise - fax, phone, e-mail address, OKPO, PSRN, TIN / KPI. It depends on the topic of the appeal and the organization itself.

Then you need to introduce yourself. Employees of the institution must understand who the letter is from and have feedback with you. Therefore, it is important to indicate not just a full name, but also an email address, mobile phone, home address (for correspondence by mail). If you represent the interests of a company, you need to use a letterhead with its coordinates. When sending a letter to e-mail be sure to use the "Subject" block so that employees can organize their documentation.

Prepare the body of the document itself - the title and content. Here important point is the purpose for which you are contacting the organization. There are such types of appeals:

• promotional letters;
• Letters of recommendation;
• Information letters;
• cover letters;
• Thanksgiving letters;
• congratulatory letters;
• Instructional letters;
• Request letters;
• Request letters;
• Response letters;
• Notification letters;
• Invitation letters.

Depending on what type of address you are using, formulate the correct content. For example, if you are writing a positive review for an organization, you should describe in detail the reason for your appeal, what exactly you liked, and so on.

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Important element writing a letter to the organization - “do not pour water” and write to the point. Express your thoughts in such a way that your letter is of interest to company employees. For this, according to the rules business etiquette use special "words-intriguers". However, you should not overdo it with this, because we are talking about a document, and not about personal correspondence. Describe the situation concisely, but make it readable. If the conversation is about compliance with the law, be sure to make references to the laws of the Russian Federation. When describing a conflict situation, a proposal for a number of measures to escalate the incident is welcome.

When contacting a state institution, be guided by the law of the Russian Federation "On the procedure for considering citizens' appeals". Here are the rights and obligations of individuals in their appeals and the terms of consideration. The law also prescribes the procedure for collective appeals to government agencies or local governments. The final stage of any business letter is the date and signature. At first glance, an insignificant, but very important detail. It is desirable to put the signature by hand on the printed document. If you represent the interests of the company, use its coat of arms or facsimile seal.

Proper writing of a letter desired organization is the key to your success. Study carefully all the points described above and feel free to get to work. Do not forget that the letter should not contain spelling, punctuation and stylistic errors.