home » Marketing » Technical support for electronic invoices. Configuring Mozilla Firefox for Electronic Invoices

Technical support for electronic invoices. Configuring Mozilla Firefox for Electronic Invoices

Since November 30, 2018, the interface of the site htttps: //esf.gov.kz: 8443 / has changed on the esf.gov.kz website. We bring to your attention updated registration instructions.

STEP 1. System preparation.

Installing CryptoSocket

Software "CryptoSocket" is intended for organizing the interaction of a web browser with a means of cryptographic information protection.

To install CryptoSocket:

Download the setup file SetupCryptoSocket.exe:
- from the portal KGD MF RK along the way "Activity" - " Information Systems"-" IS ESF " (Picture 1).

Figure 1. Link to the setup file SetupCryptoSocket.exe on the website of the KGD MF RK

Or from the IS ESF website (Figure 2).

Figure 2. Link to the setup file SetupCryptoSocket.exe on the IS ESF website

To install the "CryptoSocket" software, right-click on the SetupCryptoSocket.exe icon, execute "Run as administrator" (Picture 3) and click "Yes".

Figure 3. Run as administrator

Figure 4. CryptoSocket Installation Wizard

Click the button "Install" (Figure 5).

Figure 5. "Install" button

Restart your computer (Figure 6).

Figure 6. Completing the installation

STEP 2. Registration of users

In order to use the functions of the IS ESF System, you must go through the registration procedure.
The registration procedure, depending on the subject, is performed in the following ways:
1. Registration of an individual (hereinafter - FL);
2. Registration of an individual entrepreneur (hereinafter - IP);
3. Registration of a legal entity (hereinafter - LE).
You can also go through all types of registration at the same time.

STEP 2.1. Registration of FL

1. "User registration" "Individual" and press the button "Start registration" (Figure 7).

Figure 7. Registration of FL

2. In step 1 - " Choosing a certificate"Click the button" Select certificate”, The IS will display a window for choosing a certificate. Next, you should select the file with the certificate RSA, enter the pin code and click on the button " Ready"(Figure 8);

Figure 8. Selecting a certificate

If you have chosen a certificate AUTH, then IS ESF will give an error "You must select a certificate for signing" (Figure 9):

Figure 9. Error when choosing the wrong file

3. In step 2 - " Registration data»IS ESF reads data from the certificate, fills in the form with data. At the same time, it checks the presence of a valid registration as " Individual". In case of presence of IS, ESP issues a message: “ This IIN is already registered ».

4. Finish filling out the form with the registration data of an individual, including enter the password that will be used to enter the IS ESF and press the button " Further », IS ESF will move to step 3;
5. In Step 3 - " Agreement»The screen displays an agreement on the use of IS ESF, which must be signed with a certificate. After reading the agreement, click the button " Subscribe ”, After which a window for choosing a certificate will be displayed. Choose a certificate RSA... Then enter the pin code and press the button " Ready », IS ESF will move to step 4;
6. In step 4 " Completion"The" Completion of registration ", Notifying the user of the need to check the e-mail and follow the link to complete the registration procedure in the IS ESF as "Individual".

7.
8. AUTH « Ready »;
9. The IIN of an individual is displayed in the interface of the login window for the IS ESF web portal. Enter the password set during registration;
10. Click the " To come in »
11. IS ESF sent an e-mail message on the completion of registration as an Individual.

STEP 2.2. Registration of individual entrepreneurs

1. In the interface of the window for entering the IS ESF on the form " User registration"You must select the registration category" Individual entrepreneur "And press the button "Start registration" ;

Figure 10. Selecting the category "Individual entrepreneur"

2. In step 1 — "Choosing a certificate" press the button "Choose a certificate" , The IS will display a window for selecting a certificate. Choose a certificate RSA, enter the pin code and press the button "Ready" ;

3. In step 2 - "Registration data" IS ESF reads data from the certificate, fills in the form with data. Finish filling out the form with your registration data and click the button "Further"
4. V Step 3 - "Reading the agreement" "Subscribe" , The IS will display a window for selecting a certificate. Select the RSA certificate, enter the pin code and click the button "Ready" , IS ESF will move to step 4 ;
5. In step 4 "Completion" a window will appear "Completion of registration" , notifying the user of the need to check the e-mail and follow the link to complete the registration procedure in the IS ESF as "Individual entrepreneur".
6. IS ESF sent a link to the e-mail to enter the web-portal of IS ESF. Open the e-mail and follow the link, the browser will display the login window to the IS ESF web portal.
7. Sign in by selecting a certificate AUTH... Enter your pin code and click the button "Ready" ;
8. The IIN of an individual is displayed in the interface of the window for entering the IS ESF. Enter the password set during registration;
9. Click the button "To come in"... Authorization completed successfully;
10. IS ESF sent an e-mail message on the completion of registration as an individual entrepreneur.

STEP 2.3. Legal entity registration

1. In the interface of the window for entering the IS ESF on the form "User registration" you must select a registration category "Entity" and press the button "Start registration";

Figure 11. Selecting the category "Legal entity"

2. In step 1 - "Selecting a certificate" press the button "Choose a certificate" "Ready" ;
3. In step 2 - "Registration data" IS ESF reads data from the certificate, fills in the form with data. The form is filled in with the registration data of the Legal Entity (BIN) and the individual - the Head of the Legal Entity.

Figure 12. Filling in data

4. Finish filling out the form with your registration data and click the button "Further" , after which the transition to step 3 will be carried out;
5. In Step 3 - "Reading the agreement" the screen displays an agreement on the use of IS ESF, which must be signed with a certificate. Click the button "Subscribe" , The IS will display a window for selecting a certificate. Select the GOST certificate, enter the pin code and press the button "Ready" , IS ESF will make the transition to step 4;
6. In step 4 "Completion" a window will appear "Completion of registration" informing the user about the need to check the e-mail and follow the link to complete the registration procedure in the IS ESF as a "Legal Entity".
7. IS ESF sent a link to the e-mail to enter the web-portal of IS ESF. Open the e-mail and follow the link, the browser will display the login window to the IS ESF web portal.
8. Sign in by selecting a certificate AUTH. Enter your pin code and click the button "Ready";
9. In the interface of the window for entering the web portal of the IS ESF, the IIN of an individual - the head of the legal entity - is displayed. Enter the password set during registration;
10. Click the button "To come in" ... Authorization completed successfully;
11. IS ESF sent an e-mail message on the completion of registration as a legal entity.

STEP 3 - User authorization.

1. In the window for entering the IS ESF press the button "Enter the system" (Figure 17).

Figure 17. The window for entering the IS ESF

2. Select a certificate AUTH(Figure 18), click the button "Ready".

Figure 18. Selecting a certificate

3 ... Enter your pin code and click the button "Ready" (Figure 19);

Figure 19. Entering the password for the certificate

4. The IIN of an individual is displayed in the interface of the window for entering the IS ESF. Enter the password set during registration (Figure 20);

Figure 20. Entering the password

5 ... Click the button "To come in" ... Authorization completed successfully.

The article uses materials from the portal electronic invoices

Recall that an electronic invoice, as well as its paper version, is the basis for the deduction of VAT amounts presented by the seller to the buyer (clause 1.2 of the Procedure).

Electronic document management operator

Operator electronic document management invoices is an organization that ensures the exchange of invoices drawn up in in electronic format according to the established format, between the buyer and the seller through the electronic document management system for invoices (EDO).

The electronic document management system (EDM) of invoices is automated system(program, web interface), which allows you to create, send and receive invoices, drawn up in electronic form according to the established format, through the operator of electronic document circulation of invoices.

The register of trusted EDM operators can be found on the FTS website www.nalog.ru (Taxation in the Russian Federation → Submission of tax and accounting statements→ Electronic invoices → List of electronic document flow operators).

An organization can choose any of them. And it is not at all necessary that the counterparty with whom the electronic exchange of invoices is introduced should be serviced by the same operator. The only important thing is that for the exchange of electronic invoices, the parties to the transaction must have compatible technical means(clause 1.3 of the Procedure). This means that they must be compatible with their operators. Therefore, when choosing an EDM operator, you need to find out with which of the other operators he has the technical ability to exchange invoices.

In turn, concluding an agreement with the operator, the organization must indicate whether or not it agrees to transfer information to another operator (clauses "b" of clause 2.1 of the Procedure).

EDF operators of invoices, as intermediaries, solve two problems at once.

First, the organization does not need to independently take care of the technical development of tools for receiving and processing electronic invoices, compatible with the counterparty's funds, with which it switches to electronic exchange of invoices. You just need to install the program (use the web interface) provided by the EDF operator.

Secondly, EDM operators generate technological documents that confirm the fact of exchange (dates of sending, receiving, etc.) with electronic invoices. And this is important to eliminate disputes between the taxpayer and the IFTS. This is also indicated by the tax authorities themselves (letter from the Federal Tax Service of Russia dated April 30, 2015 No. BS-18-6 / 499 @).

Consent of the parties to the transaction

You or your counterparty can confirm your consent to the use of electronic invoices in any form. This can be a specially sent letter or simply the fact that you and your counterparty have included each other in the list of counterparties in the EDI system (letter of the Ministry of Finance of Russia dated August 1, 2011 No. 03-07-09 / 26).

Seller actions

To issue an electronic invoice, within five calendar days after shipment or receipt of an advance payment (clause 2.4 of the Procedure), the seller must:

draw up an electronic invoice according to the established format and sign it with an electronic signature;
send the invoice file to the buyer via TCS through the EDM operator.

Further, the seller will receive a confirmation from the EDM operator indicating the date and time of receipt of the invoice file. In response to this confirmation, no later than the next business day, he must send a notice that the confirmation has been received.

According to the Procedure, after receiving this confirmation from the EDF operator, the invoice is already considered issued (clause 2.7 of the Procedure). Sending by the buyer a notice of receipt of an invoice for TCS through the EDM operator is only the subject of agreement between the parties to the transaction (clause 2.9 of the Procedure). This is not required without fail.

The electronic invoice issued to the buyer cannot be duplicated on paper. But if there is a need, for example, with technical failure from the EDM operator, you can issue a paper invoice to the buyer instead of an electronic invoice (clause 2.20 of the Procedure).

In the sales ledger, the electronic invoice is recorded in general order in the quarter in which the date of shipment of goods or receipt of an advance falls (clause 2 of the Rules for maintaining the sales ledger (approved by the decree of the Government of the Russian Federation of December 26, 2011 No. 1137), letter of the Federal Tax Service of Russia dated June 17, 2013 No. ED-4 -3/10769).

Buyer's actions

The buyer receives from the EDM operator a file with an electronic invoice and confirmation of its sending, indicating its date and time. Not later than the next business day, he must send a notice of receipt of confirmation to the operator.

This should be done only if there is such an agreement with the seller (clauses 2.9, 2.12 of the Procedure).

In the purchase book, an electronic invoice is also registered in the general procedure (clause 1.11 of the Procedure).

Electronic document flow during the exchange of invoices is carried out for each invoice separately.

How to fix an electronic invoice

To correct the electronic invoice, the buyer through the EDF operator sends the seller a notice of the invoice revision.

Upon receipt of the notification, the seller corrects the errors indicated in it and sends the corrected electronic invoice to the buyer through the EDF operator (clause 1.12 of the Procedure).

The procedure for further actions of the parties is the same as that used when sending the original invoice.

By the way, according to the Ministry of Finance, if an electronic invoice is drawn up, a corrective invoice can be drawn up on paper (letter dated February 7, 2018 No. 03-07-09 / 7269).

How to combine paper and electronic invoices

Paper and electronic invoices are recorded in the purchase and sales ledgers in a general chronological order.

When issuing an invoice in electronic form, the taxpayer shall enter the date of receipt of the invoice file to the EDM operator from the seller, indicated in the confirmation of this operator. Upon receipt - the date of sending the seller's invoice file to the buyer by the EDM operator, as reflected in the operator's confirmation (letter from the Federal Tax Service of Russia No. GD-4-3 / 8815 dated May 7, 2014).

These companies are called Operators of electronic document circulation and connect the seller and the buyer with high-speed telecommunication channels. Electronic invoices: accounting according to new rules Important The portal is used to download outgoing electronic invoices that must be transferred to the counterparty-buyer, as well as unload the incoming ESCF, which the company receives from counterparties-suppliers

By uploading a special xml file that is created in the accounting program in which you are working
Download directly from the accounting program - to the portal. The latter method is especially good because By no means all programs today even allow the formation of an ESCF.

Not like sending it as an xml file. That is, in order to form and send ECHSF, companies today are faced with the problems of buying new accounting software or revising the old one.

Certificates are obtained for those company representatives who will sign invoices. The right to certify invoices, transferable responsible persons, must be confirmed by a power of attorney or order.

Information that two economic entities will participate in the electronic exchange of invoices is transmitted by the Operator to the Federal Tax Service - to the department where each entity is registered. This procedure is carried out within 3 days from the moment clients connect to electronic communication channels.

When changing the details of the company, the Operator should be informed about it by sending an application within three days. Having received a document of a declarative nature, the Operator, within up to three days, makes the specified adjustments to the details of the electronic communication participant.

Even if you have hundreds of invoices, you can send them one at a time. Do you have 100 or more outgoing invoices and it is not possible to send them to the portal directly from the accounting program? In this case, you will have to download each one one at a time.

And send one at a time too. The algorithm is as follows: open an electronic invoice file - sign it with an electronic digital signature (EDS) - send it. One by one! What does it mean? Sending 1 waybill will take approximately 1-5 minutes.
Sending 100 waybills - 100-500 minutes (i.e. from 1.5 to 8 hours of time). Accordingly, without proper automation and with large volumes of outgoing documents, the company will soon need the new employee: only for sending ESCF.

Info

And these are the costs of salaries, taxes, workplace etc. Photo from the site prozorist.com.ua Or you will have to additionally download the old employee.

Pro direct statement of esf in "1s: accounting 8 for kazakhstan"

The latter method is especially good because By no means all programs today even allow the formation of an ESCF. Not like sending it in the form of an xml file, that is, in order to generate and send ECHSF, companies today face the problems of buying new accounting software or revising the old one.

Then there will be fewer problems with sending the ESCF. 3. The next test is a constantly "freezing" portal. Because of this, you cannot send an ESCF. Though you really want to.

What to do? If there is an opportunity to stay at work for an hour or two, then after 18.00 the portal works, and after 20.00 it generally "flies". But if on the portal preventive work- will have to wait. Hopefully, the portal will work better in the future. 4.

Electronic document flow of invoices

We discussed how to set it up in the previous article. If you have any difficulties with setting up or have any other questions, you can contact our company by submitting an application for the integration of ESF + 1C-Accounting.

So, using a specific example, we will consider the process of creating an ESP and its further uploading to the IS ESP portal of the Republic of Kazakhstan. 1. The first thing you need to do is in the 1C-Accounting program go to the "Purchase and Sale" section. 2. Further to the subsection "Invoices (issued)". 3. Now you need to select the invoice of interest and open it. 4. Choose the method of displaying "in electronic form" and 5. Click "create ESP". 6. Press "autocomplete" and 7.

Switching to electronic invoices: how to switch

However, this data has to be entered twice - during one operation, which means that the employee spends more time on one operation than necessary. Export, import of esf from 1s-accounting in iss esf Working with incoming ESCF To understand the order of actions, I will write down the algorithm for their reception:

Go to the portal to your Personal Account
Sign incoming ESCHF with an electronic digital signature
Unload incoming ESCHF (optional)
Indicate that an incoming document was received from a specific supplier
Accept VAT for offset - for incoming ESCF

That is, in order to take VAT offsets on the incoming document, from July 1, an ESCF is needed. The company needs to check whether such an electronic invoice has been received from the supplier or not. Attention And this must be done for each document. In short: another register has been added, an additional reconciliation process.

Export, import of esf from 1s-accounting in iss esf

It needs to be maintained in order to determine during the calculation of taxes whether VAT can be offset or not. And all the problems here rest on the automation of maintaining such a register. Switching to electronic invoices: how to switch Important Buyer Not later than the next day from the date of receipt of the s / f from the Operator:

Checks the received s / f for compliance with all requirements and relevance electronic signature;
Prepares and certifies UKEP a notice of receipt of an electronic s / f (not necessarily, by agreement of the parties);
Sends this notification to the Operator;
Keeps a notification.

Not later than the next days from the moment of receipt of confirmation with the date of sending the s / f:

Draws up a notice of receipt of the Operator's confirmation;
It is certified by the UKEP and sent to the Operator.

Electronic invoices

Seller In response to the Operator's confirmation with the date of receipt of the s / f:

Draws up a notice of receipt of confirmation;
Certifies the notification of the UKEP and transfers it to the Operator.

5. Operator Checks and saves the seller's notice. Electronic invoice. we were born to make a fairy tale come true ... The next test is a constantly "hanging" portal. Because of this, you cannot send an ESCF. Though you really want to. What to do? If there is an opportunity to stay at work for an hour or two, then after 18.00 the portal works, and after 20.00 it generally "flies". But if there is preventive work on the portal, you will have to wait. Hopefully, the portal will work better in the future. 4.
Upon completion of the procedure for moving the invoice, the parties must have the following stored documentation with the UKEP. Salesman:

Generated invoice;
Confirmation provided by the Operator, with the prescribed date of receipt of the file with electronic s / f from the seller;
Notification of the buyer that a file with an electronic s / f has been delivered to him (if the parties have agreed that this document is necessary).

Customer:

The presented invoice;
Confirmation provided by the Operator, with the prescribed date of sending the file with the electronic s / f to the buyer;
Confirmation, provided by the Operator, about the delivery of a notice of receipt of the s / f by the buyer to the seller.

Process for correcting an electronic invoice Sequence of actions for participants: Subject Action 1.

The best way to download e-invoices

If the buyer makes an advance payment, in response to which it is also necessary to issue an invoice within 5 days, then the procedure for transferring paper documents becomes more complicated - the seller needs to look for ways to deliver the paper to the client, and this is an additional cost of money and time. A cost-effective alternative to paper invoices - transfer electronically through the Operator.

Changes from April 2016 Order of the Ministry of Finance No. 174n dated 11/10/15 defines how the procedure for electronic interconnection of two participants is carried out business relationship when generating invoices. The provisions of this order take effect from the beginning of April 2016.

How do I switch to electronic invoices? First of all, the parties need to agree on this point among themselves. To do this, it is better to draw up a written agreement, which will spell out the consent of the parties to replace paper invoices with electronic ones.
In response to the buyer's notification of receipt of the s / f:

Saves it and transfers it to the seller;
Forms a confirmation for the buyer that the notification has been sent to the seller;
Certifies the confirmation of the UKEP and transfers it to the buyer.

Checks and saves the buyer's notice of receipt of confirmation with the date of dispatch of the s / f. 6. The seller Checks and saves the buyer's notice of receipt of the s / f. 7.

Buyer In response to confirmation that the Buyer's notice has been sent to the Seller:

Draws up a notice of receipt of this confirmation;
Confirms the notification and passes it on to the Operator.

8. Operator Checks and saves the latest Buyer Notice.

In this article, we will look at the process of exporting the ESF from the 1C-Accounting program to an xml file, which in turn will be uploaded to the ESF IS through the esf.gov.kz portal. Note: The 1C-Accounting program must be configured to work with the ESF portal. We discussed how to set it up in the previous article. If you have any difficulties with setting up or have any other questions, you can contact our company by submitting an application for the integration of ESF + 1C-Accounting. So, using a specific example, we will consider the process of creating an ESP and its further uploading to the IS ESP portal of the Republic of Kazakhstan. 1. The first thing you need to do is in the 1C-Accounting program go to the "Purchase and Sale" section. 2.

6. Press "autocomplete" and 7.