Entry in the work book of the General Director: sample. Rules for making entries in the director's work book: a record of hiring and dismissal

The TC of an employee of any level and status is filled in according to the instructions labor law. It explains how to fill out work books, storage methods, the rules for their acquisition, and much more.

Every employer must comply with the regulations. According to them, old work books and new ones are filled in. If these rules are not followed, this can lead to administrative actions.

Do not be surprised that CEOs also have work books. They are salaried employees. But in their case, the records are still carried out a little differently, and it is filled, respectively, a little differently.

Normative base

The process of making entries for the head of the enterprise is regulated by several legislative documents:

• Art. 66 of the Labor Code of the Russian Federation;
• Order of the Ministry of Labor No. 5205-6-0;
• The decision of the meeting of founders.

If the company's form of ownership is CJSC, LLC, etc., then the head of such a company is elected based on the results of the general meeting. At the same time, the chairman of the meeting approves the minutes, and this is precisely what is a statement of the fact about the appointment of a manager for the organization.

Part-time work

A fairly rare situation in the activities of personnel services is the combination of posts at CEO. The current legislation of our state allows the assumption of such a possibility, and there is no dependence on the level of the position. During the entry of a part-time job, the provision of the 69th instruction of the Ministry of Labor of 2003 is taken into account.

The requirements of this document prescribe the possibility of making records of part-time employment, but this should be done exclusively by personnel specialists.

If the enterprise does not have this service, such an entry cannot be made. And as a result, the basis for the appointment of a second post for the director can only be an order signed by the head of the enterprise, which is the main workplace for the general director.

In order to issue such an order, the general director will normally need to send an application for the possibility of combining posts in the name of the head. You will also need to attach the following documents: a certificate from a workplace that is not the main one, and a copy of the order to take office at the same workplace. The director sends these documents to himself. And their provision is very important for the CEO himself.

The Russian labor legislation is extremely loyal in relation to operations for filling out the Labor Code of the Gender. In this case, personnel specialists have the opportunity to register a general director at any enterprise. The most important condition is the need to take into account the orders for which information is entered in the books.

In case of transfer

In a situation where a translation takes place during admission to a position, an order and a statement must be attached to the documents listed above. They should be provided to validate the transfer authorization process by businesses.

It turns out that the director before dismissal gets a job at a new job. When applying for admission to workplace, the director must wait for confirmation by the head, who is hierarchically above him, as well as the release of the necessary order.

After his release, the newly-minted director must apply to the old employer. According to this order, the dismissal is carried out by transfer, and in the new place the reception is also carried out by transfer. But if a meeting is necessary to make a decision, the described process cannot be canceled.

It can only be held at a convenient time for the appointed director. The process will not be possible after the release of the employment order.

The director will not have the right to accept labor into production after making a dismissal entry if the transfer was associated with a third-party enterprise. Such transfers that were made in accordance with the personal document of the director provided for his dismissal to the previous workplace have the force of law.

Upon dismissal

If you make a mistake when making a dismissal entry, the book may be considered invalid until the error is corrected. The director may lose his position during this time.

A more serious problem may be the refusal of the employer after dismissal by transfer during further employment. And it is better not to make such entries without special reasons.

To issue a dismissal order, the director must provide confirmation from the new employer of employment for a position in another company.

As such confirmation will be considered:

• certified statement;
• a copy of the order of appointment;
• notification that the director is being hired.

After that, the employer of the previous enterprise issues an order, and the transferred grounds must be invested in his personal file. After the dismissal is completed, all documents remain with the previous employer. If everything was done properly, but problems still appeared, you will need to correct the record.

The director of the enterprise always occupies a special position among employees. He has more responsibility and duties, he has more rights and opportunities. Often there are questions about the correct management personnel documents employees in leadership positions. Let's talk in more detail about how to fill out a work book for a director.

Grounds for making an entry

If the organization has several founders, the constituent assembly. When there is only one founder, the appointment of the head of the enterprise is his sole decision.

If the director does not have a work book, then it must be created and executed according to general rules. The first page contains the last name, first name, patronymic of the employee and his date of birth. Information about education, received profession and specialty is entered. The date of establishment of the book, the signature of the person who issued it, and the seal of the enterprise are also put.

In a situation where the sole founder of an enterprise becomes its leader, it may seem that the execution of all these documents is an extra formal chore. However, in the event of a check, a fine may be imposed for their absence (Article 5.27 of the Code of Administrative Offenses of the Russian Federation). Correct design the work book of the general director when organizing a new enterprise is the first step towards creating order in the workflow. After all, a manager cannot issue orders, enter into labor agreements with other employees, sign contracts with partners if his legal rights are not documented. The person who is entrusted with the responsibility of maintaining personnel papers, or the head himself, must correctly draw up the above documents.

21.05.2017, 16:50

The general director is the main and first person of an enterprise or firm. He makes responsible decisions on the hiring and dismissal of employees, issues orders, evaluates the staff. Despite the many activities, the CEO himself is an employee. Moreover, the company has labor relations with him even when he is a sole participant (shareholder). Dismissal of the CEO, entry into work book which is produced in the same way as for other employees, is subject to more detailed consideration.

Determination of the status of the General Director with a note in the work book

The structure of the entries in the workbook of the General Director directly depends on the reasons that influenced the termination of the employment contract. According to Labor Code(Labor Code of the Russian Federation), the head of the company is individual which exercises supreme management, including sole leadership. The designation of the position of the head is established by the constituent documents of the company or regulated by law. As for the main employees, a personal card is issued for the director - form T-2.

Legal grounds for the dismissal of the head of the company

The special status of the general director of the company determines the specifics of the termination of labor relations with him. How to dismiss the CEO with a record in the labor, interprets the legislation.

The dismissal of a manager can lead to unforeseen consequences, disruptions in work, the loss of suppliers, up to and including the shutdown of the entire enterprise. In the event that the director considers himself unlawfully dismissed or the procedure was carried out with violations, he may not give the stamp and basic documents, which will lead to the impossibility of processing and providing financial statements, cooperation with partners, conclusion of supply contracts and other operations.

Since the director has additional powers, unlike other employees, termination with him labor relations must have legal and concrete grounds.

Grounds for termination of employment relationship with general manager companies, temporary and permanent managers in business entities are provided for by labor legislation Russian Federation, regardless of the organizational and legal form of the enterprise. The exceptions are:

• the head is the sole participant, founder, member of the company, owner of the property;
• in the case when management is carried out under an agreement by another organization (manager) or an individual entrepreneur.

The General Director is responsible for the activities of the company, its condition and development, which directly depend on his professional knowledge, skills and abilities, as well as his personal qualities, including psychological ones. In the process of hiring a manager, the owners of the enterprise, as a rule, are aware of his abilities and qualities, having certain goals that he must achieve within his position. In the event that the goals are not realized, the owners of the company (shareholders, owners, staff) are obliged to eliminate the error as soon as possible. Often there are other reasons for the dismissal of the manager of the company.

No. p / p	Legislative framework	Reason for leaving
1	TK, art. 81, p.4, TC	Due to the change of ownership of the assets and property of the company
2	TK, Art. 81, item 9	Illegal and legally incorrect decision of the head of the company, which led to the loss of property, fixed assets, irrational, misuse of assets, which caused property damage. The duty of the chief is to justify specific actions. These include, for example, the conclusion of a transaction without legal grounds, which entailed Negative consequences. The dismissal must be carried out and formalized in the appropriate way: the creation of a commission, the execution of acts of conclusion, the determination of circumstances. Dismissing for these reasons is the right, but not the obligation of the employer.
3	TK Art. 81, paragraph 10.	One-time gross violation CEO of his job duties. Rudeness is a subjective perception by the owner and is not subject to mandatory consideration as a reason for dismissal.
4	278 Art. TC, RFF "On bankruptcy"	In the event of bankruptcy of the enterprise, it is possible to remove its general director from the management. According to the bankruptcy law, a director must be removed from his duties due to deviation from the requirements of the bankruptcy law. To do this, the arbitration manager sends a specific petition to the court. If he is satisfied, the court decides on the dismissal of the head of the enterprise. In such a situation, representatives of the management company terminate labor contract with the manager, making an amendment to the order "due to the dismissal of the leader in connection with the non-compliance law."
5	Art. 278 TK p. 2	Due to the adoption by the authorized person, body, company owner, representative and other persons provided for by law, the decision to terminate the employment relationship. The decision on this process in relation to the head unitary enterprise accepted by the authorized owner of the enterprise. In accordance with the procedure, the management body or the owner decides to terminate the relationship and stop the employment contract. In case of dismissal of the General Director without his fault, he is paid compensation in the amount of three average monthly payments.
6	Art. 278 TK, p. 3	Other reasons that can be attributed to any situation: non-fulfillment of their duties by the head, bringing the enterprise to a crisis state, declining production indicators, disclosure of production information, unfair competition, destruction of the company's reputation, and others.

It is worth considering that the leader himself has quite legal grounds terminate the employment contract with the company. In case of dismissal, according to the law, it is necessary to notify the owners one month before the official deadline for leaving the position.

Legislative aspects of the dismissal of a director

As a rule, dismissal issues are resolved in the same area as the conclusion of an employment contract. In LLC, JSC, the director must be dismissed by the decision of the meeting of participants or shareholders, if such a nuance is specified in the company's charter.

In a budgetary or unitary enterprise, the dismissal process is determined by the owner of the assets.

In non-profit firms, such issues are regulated by constituent documents. So, often, the dismissal is carried out by the owner of the assets, but before that the decision must be made by the team and such a process is drawn up in the form of a protocol. However, violation or inconsistency of the procedure for convening and holding such a meeting of the labor collective may lead to the recognition of the dismissal of the head as illegal through the court.

Stages of dismissal

Stage 1

The authorized body makes a decision to dismiss, in the process of a team meeting, the same decision elects a new general director and the person responsible for the transfer of cases.

Stage 2

Drawing up an order on the resignation of his powers as a director on the final working day.

Stage 3

Registration of the act of acceptance and transfer of documents.

Stage 4

Calculation and registration of entries in the work book.

Stage 5

Within 3 working days, information is entered into the register of legal entities, bank details.

An entry in the employment record about dismissal

The dismissal of the general director with an entry in the work book is carried out in accordance with the law.

Reason: bankruptcy

The mark in the work book on the dismissal of the general director is regulated by the Labor Code of Art. 278. In accordance with the law, a manager may be removed if an enterprise is declared bankrupt. Upon dismissal, without fail, it is necessary to follow the procedure for its implementation.
To remove the head, a decision of the arbitration court is required, with a clear indication that the head has been transferred to another position or the contract with him has been terminated. Based on the option, an order is being developed to terminate the employment relationship.

In accordance with the "Rules for maintaining and storing work books", it is established that data must be entered in it in accordance with the article. The procedure for making an entry in the labor involves entering the following data on the dismissal of the general director:

• record number - 1st column;
• date of dismissal from office - 2nd column;
• reasons for dismissal - 3rd column;
• link to the document according to which the director was dismissed, order number and date.

The decision of the labor collective, owner, manager

It is possible to terminate the employment relationship with the General Director at the initiative of the decision of the authorized body of the legal entity, the owner of the assets, the authorized owner.

The final decision to terminate the employment contract is made in relation to the head of the unitary enterprise in accordance with current legislation.
When making this decision, an entry is made in the work book:

• number in order, column 1;
• date of termination of the employment contract, column 2;
• reason for dismissal - column 3;
• legal document on the basis of which the dismissal occurred.

Dismissal for other reasons

AT founding documents and the employment contract, other reasons for the dismissal of the general director may be prescribed. And not necessarily they will be specified in the laws. These reasons include: failure to perform or improper performance of their duties by the head.
In case of dismissal for the specified reason, the entry in the labor will look like this:

• number in order - column No. 1;
• date of dismissal of column 2;
• reason for termination of employment - the third column;
• legal document regulating the reduction.

The law states that all entries in the work book must be certified by the employee himself, the employee of the personnel department and the seal of the employer. According to the law, the manager receives the work book on the day the employment contract is terminated. When it is issued, received by an employee, he puts a signature on his personal card.

Voluntary dismissal

In case of dismissal of the director due to the expiration of his term of office, the expiration of the employment contract or his own will, the participants (board of directors, shareholders, owners, management company), a separate decision is made to terminate the powers of the director.

In the event of dismissal own will, director notifies at least 1 month in advance. If the employment contract was urgent, then the director is given a warning three days before the expiration of the employment contract.

Rules and examples of making entries in the work book

Registration of the work book of the General Director, a sample of which can be seen below, is carried out according to the developed standards. According to the date of dismissal, an entry is made in the work book, which must correspond exactly to the text of the order and references to labor legislation.

If the dismissal of the head occurs due to the bankruptcy of the enterprise, then the entry in the work book may be as follows:

If the director leaves due to the decision of the team, the owners of the enterprise, then the record may look like this:

If the dismissal of the CEO occurs for other reasons, then pay attention to the following sample entry in the work book:

The record of the dismissal of the general director is necessarily based on constituent and legislative acts. The dismissal of a CEO is not uncommon, however, it entails serious consequences for the company. The legal form of this process is important element, which is easy to dispute if it is incorrectly designed.

Employment book - form strict accountability. There are certain rules for filling out this document. It depends on how correctly the entry in the work book is made, whether it will be valid or not.

General filling rules

Special requirements apply to how to fill out a work book. Exist special instruction dedicated to this aspect, which was approved by the Decree of the Ministry of Labor of the Russian Federation No. 69 of 10.10.2003. There are also special samples of entries in the work book that help specialists personnel department enter information correctly.

The general rules for filling look like this:

• the document that became the basis for entering information must be indicated;
• entries are made within 7 days after the preparation of the document that is the basis (this rule does not apply in case of dismissal of the employee);
• the text of the entry must be brought into line with what is stated in the order or instruction;
• dates are indicated using exclusively Arabic numerals(the entry in the labor must have the following format: dd.mm.yyyy);
• words cannot be shortened, they must be written in full (this also applies to the grounds, references to the labor code);
• making an entry in the work book, responsible person must acquaint the employee with it (a corresponding entry with the signature of the employee is also made in his personal card).

Let us consider how exactly specific records are made related to specific situations.

Sample entry in the labor: dismissal of one's own free will

Every person always wants the best. This also applies to working conditions. For some, changing jobs is the only way to improve their financial and sometimes mental health. In such a situation, a personnel worker makes an entry in the labor record about dismissal of his own free will. For it to be valid, it is necessary to take into account all the nuances, draw it correctly.

Motives for dismissal

There can be many reasons for a person to leave. Sometimes it may depend on the motivation which entry will be made in the work book. If an employee retires, a corresponding entry must be made. In this case, the following wording is used: “the employee’s retirement due to old age”.

There are other motives in connection with which he makes a record of dismissal of his own free will. The most common ones sound like this:

• device on new job;
• opening your own business;
• temporary rest;
• disagreements with superiors.

In any of these situations, a specific reason is not recorded in the work book. This distinguishes cases from dismissal due to retirement age. Here, the personnel specialist simply makes an entry in the labor "of his own free will."

How to record correctly

The resignation record must have the following attributes:

• serial number;
• date of entry into the labor;
• wording on dismissal / termination or termination of the employment contract at one's own request (reference is necessarily made to the Labor Code of the Russian Federation, in this case to paragraph 3 of part 1 of article 77);
• details of the order or instruction that became the basis (its date and number are affixed).

After that, the entry is certified by the responsible person (a specialist in the personnel department, the manager himself or an accountant), the organization's seal is affixed. The signature of the employee himself must be affixed under the record, which will indicate his familiarization with the document.

A personnel specialist can use a sample work book upon dismissal of his own free will. The entry is made as follows:

It is very important to enter all the data legibly and without abbreviations so that the entry is valid and the employer does not have to duplicate the work book.

Sample entry in the labor: dismissal due to staff reduction

Sometimes enterprises experience financial difficulties, which can be reduced by reducing the number of employees on the payroll. In this case, an entry is made in the labor record “dismissed due to staff reduction”. Proper registration is not the only difficulty an employer may face. It is important not to violate the rights of the employee established by the Labor Code of the Russian Federation.

The nuances of dismissal by reduction

Labor law obliges the employer:

• inform about the upcoming reduction at least 2 months before it;
• try to find another position in your company, if possible, and offer to transfer;
• pay all severance pay;
• report the reduction in staff to the Trade Union;
• make sure that the employee being laid off is not among those who cannot be dismissed in this way (for example, a woman in a position).

Only after all these procedures can an entry be made in the labor record when the employee is reduced.

If the employee himself, under pressure from the employer, agrees to voluntary resignation, then the entry contains the phrase “of his own free will”, and it does not mention the reduction in staff.

How to record correctly

For an entry to be valid, it must have the following attributes:

• serial number;
• date of issue of the document;
• a record of dismissal indicating the reason - “reduction in the number of employees at the enterprise” (it must have a link to the Labor Code of the Russian Federation, namely clause 2, part 1, article 81);
• order details.

After entering these data, the responsible person certifies the record with his signature, stamps the organization. Written familiarization of the employee is a prerequisite.

In order not to make mistakes when entering all the data, you should use a sample entry in the labor force reduction, which looks like this:

The employer must notify the supervisory authorities of the reductions in organizations. It must be remembered that wrong actions can lead not only to an obligation to pay former employee certain amounts, but also to an administrative fine.

Record in the labor: dismissal on liquidation of the enterprise

When an enterprise ceases to operate, management must draw up an order for the dismissal of all its employees. On its basis, an entry is made in the labor during the liquidation of the enterprise. It is important to do everything in accordance with the law.

Advance notice to employees

All employees of the enterprise must be notified of its liquidation in writing 2 months prior to immediate termination. Such a document may have an arbitrary form, but it must indicate:

• when and why the employee will be fired;
• what guarantees will the employee receive.

Upon liquidation, the employment contract is terminated with all categories of citizens, including pregnant women, minors. The grounds for their dismissal will be the same and official.

In order not to miss anything important, you need to carefully study the federal law No. 161-FZ of November 14, 2002 and the Labor Code of the Russian Federation (Articles 81, 140, 142 and 176).

Direct Entry

In order to correctly carry out the dismissal upon liquidation of the enterprise, the entry in the labor should be made on the basis of the following sample:

Its mandatory attributes will be: serial number, date of introduction. The basis will be the order on the need for dismissal in connection with the liquidation of the enterprise (its number and date are affixed). In the information column, an entry is made about the dismissal due to liquidation with a mandatory reference to the Labor Code of the Russian Federation (clause 1, part 1, article 81).

The signature of the HR specialist or the employer and the seal of the organization are mandatory. Under the record, the employee signs, confirming familiarization with the decision.

Sample entry in the work book when renaming an organization

The name is a kind of identification code for any organization, which is why when renaming it, it is necessary to make an appropriate entry in the work book. Regardless of the reasons for such changes, a mark in this strict reporting form is mandatory, and it is affixed on the day the renaming order is issued.

Why is there such a need? Let's say a person got a job at Romashka LLC, which was later renamed Gerbera LLC. The admission record will be the first organization, and the dismissal - the second. The new employer will have a number of questions in this regard. You might think that some entries in the labor simply missed.

Entry procedure

To enter information into the form as accurately as possible, it is worth using a sample entry in the work book about renaming the organization. It looks like this:

In addition to the usual attributes in the form of an entry number, the date it was entered and the basis in the form of an order (with a date and number), a special entry will also be required, in which the following are necessarily written in order:

• former name of the organization;
• date of renaming;
• "renamed to" entry;
• new company name.

No reference to labor law is required. It is important to enter the data in the specified sequence, without interchanging them.

Sample entry in the work book when renaming a position

Some businesses may want or need to rename an employee's job title. Labor legislation provides for the possibility of transferring employees only in one of the following cases:

• functional change;
• change of structural unit.

Making an entry in the work book in this case is not the only obligation of the employer. Changes must be made to the employment contract with the employee, staffing, personal card T-2. The employee must be warned about these rearrangements before drawing up an order and signing documents. They need to be compiled correctly, which is why many personnel specialists are looking for an example of renaming a position in a work book.

Features of making an entry

A position renaming record must have the following attributes:

• serial number;
• date of entry;
• an indication that one profession has been renamed to another;
• the basis for making an entry (with the number and date of the document).

A feature of such a record is that the official does not need to sign and seal (after all, the employee’s career at this place of work does not end). The employee does not have to sign under it either. A sample entry in the labor record about renaming a position is as follows:

It is important to correctly indicate the old and new job titles correctly, in accordance with the order, employment contract and job description worker.

Sample entry in the work book when renaming a department

Any active enterprise sooner or later undergoes some changes, be it the opening of a branch, the introduction of new positions. One of the important staff changes is the renaming of the department. Such changes are necessarily displayed in all internal documents, including personal cards of employees, staffing. It is very important to make a correct entry in the work book about the renaming of the department.

The instruction for filling out the work book does not give a clear setting of how to make an entry in the work book - to make an entry about the transfer to another department or about renaming the department.

When to record

Both options are valid, but in different situations:

• if only the name of the department has changed, then it is more logical to make a note that the “Old name of the department” has been renamed to “The new name of the department” (this is due to the fact that no major changes were made to the employment contract);
• if, in addition to the name, the composition and functions of the department have changed, then a record should be made of the transfer of the employee to another department.

In the latter case, an entry in the labor record about renaming the department is not appropriate, since the working conditions of the employee have changed significantly, which means that a new one must be drawn up. contract of employment. Registration of a translation in such a situation is a mandatory procedure.

Sample entry in the work book on the reception of the director

A work book is a mandatory document for all officials, including directors. But if everything is clear with who should fill it out for the rest of the employees, then questions about who and how makes an entry about the reception of the director in the work book appear quite often, even among personnel employees.

Employee or founder

How exactly to make an entry in the work book depends on the position of the higher official. The following situations are possible here:

• the director is an employee:
• The director is also a founder.

In the first case, hiring is displayed in the work book in the same way as for ordinary employees (the sample entry in the work book about the director’s admission will be exactly the same) - entry number, date of entry, entry for employment in the organization as a director, the basis, which is the order.

When it comes to the election of one of the founders to the position of General Director in the wording (indicated in the information), you can write:

• on appointment;
• about being elected to office.

Both options will be correct. As a basis, it is no longer an order that is indicated, but the minutes of the meeting of the company's participants, indicating the number and date. Order data can also be specified, but this is optional. A sample of the design of the work book of the General Director when elected to a position looks like this:

The following persons have the right to make such an entry:

• the CEO himself (very rare in practice);
• one of the founders;
• official authorized to do so.

Who signs the work book upon dismissal of the director

The procedure for processing all documents depends on whether the employee leaves his post on his own. Was no exception and the record of the dismissal of the CEO. We will consider each situation separately.

Voluntary dismissal

If the director made the decision to dismiss on his own, then he must prepare all the documents, including the order, on his own. This duty can be shifted to another employee, but if there is an appropriate official order.

If the director is the sole founder, then he will have no one to shift the responsibility for drawing up the order. If there are other business owners, the dismissal of the general director, including an entry in the work book, becomes the responsibility of one of the founders.

The mention of dismissal of one's own free will should also be in the work book. The director will have to affix his signature twice (if he fills out the form himself) - on behalf of the director and on behalf of the employee.

Dismissal of the director by the owners of the organization

Sometimes the director leaves not by himself and not due to the expiration of the employment contract, but by decision of the business owners. He must be notified of this in writing. How to dismiss the CEO, what should be the entry in the labor? After the issuance of the relevant order, an entry is made in the work book indicating the reason (date and number of the order) and the reason for dismissal.

It also requires a seal and signature. The director himself puts down his signature, testifying that he was acquainted with the entry made.

Sometimes specialists personnel service can make a mistake when filling out a work book. Not all of them can be fixed. It all depends on which section the mistake was made. If we are talking about information about work or awards, then you can make adjustments.

This means that it is possible to correct the date of dismissal in the work book. The sample of such an entry does not differ from the sample of invalidating the entry and entering the correct option.

Only the employer who dismissed the employee can recognize such a record as invalid. The new employer cannot do this, since he has no grounds for this, he will not be able to certify the new record. In order to avoid correcting entries in the work book after dismissal, the employee should carefully study it until the signature on familiarization is affixed.

If a person has already quit and is trying to get a new job, his new employer cannot refuse to accept him because of an incorrect entry. It is better for the employee himself to contact his former place of work and ask for corrections.

There are a number of fixes. An incorrect entry in the work book upon dismissal cannot be crossed out. It is left untouched, only a note is made about its invalidity. The new entry must have a serial number (the chronological order must not be broken), the date the changes were made, the correct reason, and the reason (the order to terminate).

The correction is made in the same way as when eliminating other errors. Visually it looks like this:

Rewards and incentives are a great incentive for any employee. Such moments are pleasant for any person. In order to correctly fill out all the documents, you need to know what a sample award entry looks like in a work book. This aspect is very important, because if the data is entered incorrectly, the record may be invalidated.

What incentives should be recorded in the labor

Encouragement is always a pleasant episode in a person's life. Rewarding an employee is an opportunity, given to the employer. Such incentives must be recorded in work books. It remains only to find out what incentives are entered in the work book. This category includes:

• valuable gifts;
• thanks;
• cash prizes;
• placement of information about the employee on the board or in the book of honor.

This also includes state awards, certificates, insignia, diplomas and other rewards.

Recording an award

Information about incentives is entered in a special section. The entry procedure is standard. A serial number is affixed (but this section already has its own numbering, which is different from the numbering in the section on work), the date the information was entered, the nature of the award is prescribed and the document that became the basis for making this entry - this can be an order, resolution, for example. A sample of information about awards in a work book is as follows:

For any person who wants to move up the career ladder, the level of education is important. This information is located on the title page. Education in the work book is prescribed on the basis of supporting documents (certificate, diploma).

Over time, a person can undergo additional training, get a different education. An increase in its level should be reflected in the work book. And if, when changing the surname, it is crossed out, then when receiving a new education, the old record does not need to be touched. After all, a new entry does not cancel the previous information about education in the work book. A sample of correct filling in this case looks like this:

Can education information be corrected?

If an incorrect entry was made when starting a work book, then it is better to destroy it and fill out a new one. Legislation allows a citizen to start a new work book if it contains a single entry about work at an enterprise, and he has not worked there for more than 3 months.

The situation is somewhat more complicated if the form with the erroneous entry has already been transferred to a new employer. The sample “how to fix education in a work book” looks like this:

In this case, the incorrect entry is crossed out, the correct education is indicated. Already on the cover it is written on what basis the corrections were made (with the number and date of issue). Below is the signature of the official responsible for filling out the work books and the seal.

Record in the labor upon dismissal by agreement of the parties

Sometimes a person can be fired by agreement of the parties. The procedure for making such an entry is essentially no different from other entries upon dismissal. The peculiarity lies only in the very wording and reference to a specific part of the Labor Code of the Russian Federation. How is it correct to dismiss by agreement of the parties, the entry in the work book is entered in this way?

Required documents

There is a special procedure for dismissal under this article. First, there are negotiations between the parties. If they manage to come to a common decision, an appropriate agreement is drawn up. After that, an order is created and an entry is made in the labor “by agreement of the parties”. The fill pattern looks like this:

Such a record has the usual attributes - serial number, date, base. The text itself contains a reference to the Labor Code of the Russian Federation, namely to paragraph 1 of Art. 77.

The responsible person signs, seals, acquaints the employee, who also affixes his signature.

Record in the labor when transferring to a separate unit

The branch is not different from the head office legal entity(Clause 3, Article 55 of the Civil Code of the Russian Federation). That is why, when an employee is sent there to work, an entry is made in the labor “transfer to separate subdivision". In this case, it will be impossible to make records of dismissal and admission, as this will be a mistake.

If the branch is located in another area, then this must also be written in the work book. You will have to indicate these data in the employment contract concluded with the employee, or make changes to it. The entry in the labor office on admission to a separate unit should look like this:

As you can see, the record is quite standard, it has a serial number, date, basis and the text of the information entered.

Conclusion

Despite the variety of possible entries in the work book, they all have much in common, but differ mainly only in wording.

Many employers have questions that are directly related to the entries in the work book when it comes to hiring senior employees of the company, namely the general director. We will consider all the nuances of how such a recording should be done correctly.

30.05.2014
Russian tax portal

Initially, in order to understand all the nuances of filling out a work book when a general director is hired, you need to know the procedure for processing such documents as an employment contract and an employment order.

This need arises because the design of these papers also has its own characteristics.

How to draw up an employment contract: hiring a CEO

An ordinary worker, when applying for any job, must write an application with a corresponding request addressed to the employer or the head of the company. But there is no such rule for the director. He is taken to work on the basis of such a document as a protocol on the appointment of this person to the position of an executive officer - the general director. This protocol is signed by the founder of this company. What to do in the case when the future CEO is the founder himself? This person signs the protocol of his appointment to leadership position on one's own.

This agreement states:

1. Full name of the future CEO.
2. Data from the passport.
3. The number of the pension insurance certificate.
4. Place of residence.
5. Address of the place of residence.

When a general director is hired by a joint-stock company, the contract with the applicant is signed by the chairman of the board of directors, and this can also be done by a representative authorized by one of the named governing bodies - Law on joint-stock companies, article No. 69, paragraph 3.

When a general director is hired by an LLC, then this agreement with the applicant can be signed by one of the named persons - Law on LLC, Article No. 40, paragraph 1:

1. Chairman of the general meeting of all participants of the LLC, at which this executive is elected.
2. LLC member authorized common solution this assembly.
3. Chairman of the Board of Directors of LLC.
4. A person who is authorized by the decision of the board of directors or the supervisory board.

The moment when the company has one owner is also taken into account. In this option, the CEO must be appointed by this sole owner-shareholder. In the case when the future general director himself is the founder of the company, he signs an employment contract both for himself as a future employee and for himself as an employer.

Any of these documents must be certified by the seal of the employer.

How to draw up an order for hiring a CEO?

Since the employer's employment contract with the future executive officer (general director) has already been concluded, then on its basis it is necessary to draw up unified order about hiring this employee(form T-1, which was approved by the State Statistics Committee - Resolution No. 1 of 01/05/2004). At the same time, this document is signed by the same person (employer) who signed the previous document and the person authorized general meeting(by the board of directors) or the CEO being hired himself.

Another such nuance: another order must also be drawn up, fixing the entry into office of this executive - letter No. 5205-6-0 of Rostrud, dated 12/19/2007. This document contains the following information:

1. From what date does the CEO take office?
2. On the basis of which this executive has the right to act on behalf of this company.

How should I draw up a work permit when hiring a CEO?

The standard rule for all newly hired employees is the corresponding entry in the personal work book. To do this, in the relevant document of the General Director in the information about the work, you should indicate:

• the full name of the employer;
• its short name.

The serial number of this entry must be put down, the date when the general director was hired for this position in this company is entered.

The third column contains directly the very record of hiring the owner of the book for this job. You also need to make a link to a unified order for the employment of this employee (this is the basis for his future work activities). The details of the decision of the authorized body of the employer company on the corresponding appointment are also prescribed - letter No. 2894-6-1 of Rostrud dated 09/22/2010.

Approved

Decree of the Government of the Russian Federation

EMPLOYMENT HISTORY

Job details

record number	Date (day, month, year)	Information about hiring (with reasons and a link to the article, paragraph of the law)	Name, date and number of the document on the basis of which the entry was made
	15.12.2015	Joint-stock company " Trading company"Cupidon" (JSC "TF "Cupidon"") Appointed to the position of General Director