Personnel accounting in the program 1s accounting 8. Which program is best suited for the personnel department

In this article, we will consider step-by-step instructions for hiring an employee in 1C Accounting 8.3.

Before proceeding not only to the reflection in the 1C: Accounting program for hiring an employee, but also to other basic personnel documents, you need to make some program settings.

Go to the "Administration" section and select "Accounting Settings".

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In order for us to use the main personnel documents in 1C, it is enough to include only two add-ons.

The first one is located in the "General Settings" section. We will point out that accounting for payroll expenses, as well as the personnel records we need, should be kept in this program. Below, in the "Personnel Accounting" section, set the moisture to the "Full" item. This add-on will give us access to basic personnel documents, including hiring employees.

Registration of an employee for work

Creating a new employee

In the 1C: Accounting program, as well as in 1C: ZUP, there are two directories: Employees and Individuals. There can be as many employees per person as there are jobs this enterprise he has, for example, the main place of work, a part-time job, a GPC agreement.

There must be only one individual. It is unacceptable to duplicate entries in this directory, since it is for the entries in it that employees are charged with personal income tax.

Hiring an employee

Go to the "Salary and Human Resources" section and select "Recruitment". If you do not have this item, then return one step above to the initial setup of the program.

In the header of the new document you created, you need to indicate the unit, position and organization where you are hiring an employee. The employee you created earlier is also indicated here.

The default date of receipt is the current date, but we can edit this parameter. Probation in months can be configured in the corresponding field. Next, you need to specify the type of employment, which is selected from the drop-down list and is limited to four points.

Now it remains only to fill out the conditions of employment. In the tabular part with accruals, you can specify several types of accruals at once, for example, salary, bonus, etc. In our example, we set the employee only for the AUP salary in the amount of 30,000 rubles.

The procedure for calculating the advance payment is indicated below: a fixed amount, or a percentage of the tariff. You can enter any text in the "Conditions of acceptance" field.

This document will come into force after the completion, we will make movements in the relevant information registers.

See also the video instruction on registering an employee in the state:

Correct maintenance of personnel data in the 1C: ZUP program is very important. Otherwise, you will encounter frequent errors in documents and reports, for example with . Many reports from this program are submitted to regulatory authorities and errors are inappropriate here.

In this step by step instructions we will consider in detail the process of hiring an employee in 1C 8.3 ZUP edition 3.1.

In this example, we use the demo version of the program and perform all actions under the account of the head of the personnel department. Depending on the available to the user right, this functionality may have a different location or not be available at all.

Let's go to the start page and click on the "New Employee" hyperlink.

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In the directory card that opens, select an organization.

Remember that the program has an algorithm for splitting this field into separate details: last name, first name and patronymic. It separates them from each other by spaces. In the case of a double surname, it must be indicated through a dash without spaces.

There are three hyperlinks to the right of the full name field:

Personal data, information about education, family, employment, insurance are filled in using the appropriate hyperlinks at the top of the form. If necessary, you can also attach a file to the employee's card, for example, with his photo or scanned copies of documents.

When you have entered all the necessary data, click "Save and close."

Directory "Individuals"

After creating an employee in the 1C 8.3 ZUP program, a new individual was automatically created. This guide is located in the "Personnel" section.

An individual and an employee are two different things. An individual may not be an employee.

For one directory element individuals There may be multiple employees. This is done because a person can work in a company not only at his main place of work. He may have several contracts, for example, the main, part-time and GPC.

This mechanism is implemented so that, in accordance with the legislation, personal income tax is considered common for all places of work for one individual. The rest of the calculations are carried out separately.

For example, an employee works in our organization and this is his main place of work. Also periodically translated to him cash under the GPC agreement. Personal income tax should be charged total (summed up under both agreements). Charges will be made separately. The program will have one individual and two employees.

In this regard, it is very important to control the absence of duplicates in the directory of individuals. Otherwise, undesirable consequences are possible with incorrect calculations and with the tax authorities. In addition, tax deductions are tied specifically to an individual.

To avoid these situations when filling in the data (for example, TIN) in the employee card, if the program finds an individual with the same data, it will display a corresponding message.

If duplicates of individuals appear, contact the program administrator to merge cards with personal data using special processing.

Document "Recruitment"

We have added a new employee to the program. Now let's move on to hiring an employee. You can do this in 1C ZUP 8.3 on the home page, in the employee's card, or through the "Personnel" menu.

In our example, we will accept an employee from the home page, since those persons who are not hired are clearly displayed there, which is quite convenient.

To do this, select the created employee in the corresponding table and right-click. In the context menu, select the "Apply for a job" item.

In the opened document, some fields were filled in automatically. If necessary, correct them, as well as indicate the department and position.

If you fill out, then wages will be substituted from it. Let's go to the appropriate tab. That's right, the accrual was filled from the position of the staffing table. These data can be corrected.

If you do not maintain a staffing table, the "Payment" tab must be filled out manually.

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Training program

All teachers of the Center are high-level specialists with more than 10 years of teaching experience. These are practicing specialists who can easily advise you on any issue. To begin with, you must understand what the work of a personnel officer consists of. Training 1 With cadres remotely is not a training profession. This is the acquisition of practical skills in working with software when automating the processes of maintaining personnel records at the enterprise. That is, you should already know personnel records or have an education related to this specialization.

To upgrade your qualifications, you will need a diploma of your initial education. The retraining course is taught in the presence of education in any profession of the economic direction.

Distance learning takes place in the form of video courses 1 C frames. Lectures are given in the finished in electronic format, you only need to study them yourself. At the end of the course, a qualifying exam is held. Practical classes are held online. The teacher shows algorithms for filling positions in documents used in personnel records. The transfer from paper forms to electronic form in a programme. You only need to repeat all the actions of the teacher. All documents under consideration are taken from the archives of actually working Moscow companies, that is, all the examples under consideration are actually encountered in the work process.

Video courses 1C frames 8.3 will make you a specialist who is ready to start working right away. When registering for a course on our website, you can get a free trial lesson. Our prices are affordable. We often hold various promotions, give bonuses, and provide discounts. We are available for group bookings. We accept university students for training, we provide discounts of up to 70% when buying a second year of related specialization.

Distance courses 1 From the ground up, the staff provides the most extensive information about your chosen profession. Such courses are popular not only with those who are going to work in this profession, but also with entrepreneurs, accountants, and heads of relevant departments. By expanding their professional horizons, it is easier for them to carry out their direct work, manage the process, find shortcomings in the work of subordinates, etc.

What does training in our Training Center? You get a practical skill in working in the 1C personnel program. You will be able to independently generate reports on the movement of employees, fill out arrival and departure cards, arrange transfers, dismissals, etc. Personnel who have completed the course will be able to easily find the necessary information in the program, add and delete entries, and make corrections.

Courses 1C personnel remotely for beginners, we begin with the study of the simplest everyday issues, for example, with the formation of a staffing table. After the end of the course, electronic lectures remain with the listener. Every trainee has access to our information base for another month. A state-issued certificate is issued if you were able to pass the final test. You yourself must be able to:

• form work schedules,
• set up data for each division of the enterprise separately,
• draw up orders and reports on overtime work on weekends and holidays,
• fill in the time sheet and details of the enterprise.

Our advantage is the affordable price of training. Individual approach guaranteed to every listener. We offer training for a profession that is absolutely necessary in every organization that uses wage labor. We are ready to advise you if you still have questions about the training program. Call or leave a request, our manager will contact you as soon as possible.

It is necessary for any enterprise, regardless of the form of ownership, activity and number of employees. For its competent and qualified management, you need to be well versed in labor law, keep track of changes in legislation and have skills in the field of personnel records management.

What is accounting of personnel and why is it needed?

An integral part of the activity of each company is personnel records. It is a legally regulated work on registration, accounting and monitoring of the movement of employees of the organization.

HR activities include:

• reception of employees;
• layoffs;
• horizontal (transfer between departments) and vertical (for example, career growth) movements;
• business trips;
• sick leave;
• time sheet;
• vacations (of any kind - annual, without pay, for pregnancy, etc.);
• personal cards for each employee, etc.

It also applies to staffing:

• conducting military registration;
• regulation labor relations;
• creation and registration of various (for example, on hiring, encouraging an employee, etc.);
• organization of work and other aspects.

All documentation is drawn up only in accordance with the required norms and rules. Some forms are unified, others are established at the enterprise itself.

Competent organization of personnel records solves many problems and tasks of the company. Of course, there are thousands of nuances, but there are basic points that apply to every enterprise.

How to organize and to whom to entrust the maintenance of personnel records?

There are several ways to organize accounting. It all depends on the characteristics of the enterprise and on what choice the manager makes. The most common options:

Create an entire HR department if the company employs a lot of people

And when the staff is small, you can hire one specialist. The advantages of this method are that the work is organized by the manager in the way he likes and is regulated and controlled according to his own principles.

There are also disadvantages: it is difficult to check the professionalism of the hired specialist, so there is a risk that a not entirely competent personnel officer will be hired.

You will have to spend time and money on training or look for another employee.

The advantages of this option for organizing accounting are that if a person was recommended, then (perhaps) he really does the job, that is, he was tested in the case. Of course, with such a personnel officer, you need to negotiate working conditions so that they suit both parties.

Entrust personnel matters to an accountant or a good secretary

Pros: It saves time and money. That is, there is no need to select a personnel officer, and there are no costs for maintaining records.

Disadvantages: the main problem when choosing this method is that employees perform extra work after the main, which leads to errors, misses, spaces and elementary absence required documents. And, of course, professional knowledge on the topic of personnel accounting is important here. And if the same secretary has them, then the risk of complications in this case is minimized. And vice versa.

Entrust personnel accounting to an outsourcing organization

good: all personnel activity falls on the shoulders of the outsourcing company, which assumes such responsibility on the basis of the contract. In addition to the fact that constant, continuous assistance is provided for personnel matters, choosing this method significantly reduces costs.

Cons: you need to choose a well-established, serious company, and you also need to establish interaction, create a concept for working with specialists who will work outside the office.
The manager only has to choose the most convenient and suitable way for him to maintain personnel records, weighing all the pros and cons of each method.

Job functions of a personnel worker

They are imposed on the personnel officer in accordance with the instructions and labor agreement the following responsibilities:

This is an incomplete list of responsibilities. personnel worker, the requirements are exemplary. There may be more of them listed (or less), but in total it is these skills and abilities that a personnel specialist must possess.

Personnel accounting: what documents are required?

Normally, each enterprise must have the following types of documents relating to personnel:

• administrative (personal and production orders);
• confirming labor activity;
• information and settlement;
• internal correspondence;
• logs of control and registration.

Some personnel documents must be present at the enterprise. These include:
PVTR (internal labor regulations);

All documents are stored for a certain number of years. Are regulated:

• article or section of the Labor Code;
• resolution of the State Statistics Committee;
• Federal Law and other regulations.

If something (instructions, orders, etc.) is not available, then this fact will need to be corrected. In general, one of the principles of the work of a personnel officer is timeliness. It greatly facilitates workdays and even gives legal force to some acts. This is actually very important - not to run the current business. Otherwise, they tend to grow like a snowball.

Organization of personnel records: how to conduct, where to start?

Having settled in a new place as a personnel officer, first you need to revise the mandatory documentation. If it turns out (and it happens) that some important papers from the list are missing, then they need to be restored. Of course, it will not be possible to carry out such work in one day.

Therefore, it is necessary to highlight the most important positions and start from them. Check for the presence and literacy in the design (and if you need to correct or compile new document): staffing, vacation schedule, employment contracts, orders, records in labor.

Keep accounting books employment contracts, personnel orders. Create . Understand personal cards (T-2). Work with local regulations.
The main thing is to complete all current documents on time. Work based on Labor Code and business rules. And do not destroy papers on personnel. The time of their storage is approved by the Federal Archives (“List ...” dated 06.10.2000).

All accounting documents are needed for the transparency of labor relations. Personnel system establishes norms and principles that provide stability for the employees of the organization, and administrations create favorable conditions for.

Accounting automation - 1C: the benefits of working with the program

Keep personnel records, especially in big company- This is an incredibly responsible and huge work in its scope. But here mistakes are unacceptable! But today there is a way to automate the activities of personnel officers, which can greatly facilitate and simplify the work of the department, improve activities, significantly reducing the risk of errors.

With the help of the 1C program, you can keep records in accordance with legal requirements. The database provides secure storage necessary information by employees. As it accumulates, it becomes possible to build various reports that can help in analyzing the work and developing new directions. For example, reports might look like this:

• staff turnover rate;
• personnel statistics;
• movement of workers, etc.

The program helps to solve almost all problems and tasks of personnel accounting. The head of the enterprise, thanks to 1C, has the opportunity to receive information about the state of affairs in this department, analyze and make the right decisions. management decisions. And also automation allows you to synchronize the activities of several company services (accounting, personnel, accounting department), which improves work efficiency, and also creates all conditions for timely payment of salaries.

Conclusion

So, summing up, we can note the following:

• Personnel accounting is an essential part of the work of any enterprise.
• There are several ways to organize accounting. The choice is up to the leader.
• The duties of a personnel worker are determined by the instruction and the employment contract.
• There is a list of documents related to personnel work which must be present in every company. And you should start your career in the personnel department by checking these particular documents.
• Keeping records is much easier if it is automated.

Personnel accounting is the core for the normal and efficient operation of any enterprise. Therefore, it must be approached with all responsibility.

In contact with

Software "1C: Payroll and personnel management" is a powerful tool for carrying out personnel policy organization, as well as automation of various services of the company, starting with the management of line managers, ending with the staff of accounting workers.

This configuration was developed by programmers as a separate product, the work of which is focused on performing tasks related to personnel accounting of an organization, company or enterprise.

The introduction of the 1C program for personnel accounting can remove a significant part of the burden from an employee, whether it is just a personnel officer, a payroll accountant, a line manager, an HR manager or an entire organization's personnel management service.

Without a doubt, for small enterprises that do not have a powerful staff, such a problem is not so relevant - after all, manually everything is already remarkably taken into account and considered, but the situation changes dramatically when the state production organization– 100, 200, or 500 people. Supervising such a staff manually is a rather laborious and inefficient task.

What automates 1C Personnel

Using the software "1C: Payroll and personnel management" provides the following features:

Payroll calculation and accounting

With the help of this program, the costs of paying for services and labor are recorded in the cost of production, mutual settlements with employees are carried out, documents are drawn up for actual output, and vacations and sick leave are recorded and paid. In addition, the introduction of "1C: ZUP" into production allows you to keep track of individual and common schedules work, create payslips, timesheets, calculate the set of deductions and accruals, prepare payroll statements, and generate other reports.

HR records management

Given software on the basis of "1C" provides maintenance of the staff list with a list of different tariff rates, and also helps in shaping in accordance with staffing necessary reporting, in the preparation of unified printed forms, filling in travel certificates, registration of business trips, formation of business trip orders;

Regulated deductions

Thanks to 1C Salary and personnel management, contributions are made to social insurance funds, personal income tax, as well as uploading the data obtained during work directly to the Accounting 8 program;

Personnel analysis

The configuration helps in the formation of official information (position, unit, hiring, vacations, official movements, dismissal, business trips), as well as reports on statistics and the movement of personnel of the enterprise, maintaining military records and compiling the information necessary for the military enlistment office.

Compared to previous versions based on 1C, this configuration is more versatile, safe, stable and functional. Given software solution be productive at work personnel service for planning, in the selection and accounting of production personnel in the work of accounting, for tax accounting and calculation wages and, finally, will help the management of the organization in the analysis of performance indicators of personnel.

This software meets all requirements Russian legislation and practices of many companies.

The introduction of 1C Personnel automates the solution of such tasks as:

• providing business with reliable personnel - assessment, questioning and selection;
• planning of needs for working personnel;
• management of certifications, competencies of employees;
• productive planning of employment of employees;
• management of financial motivation of personnel;
• calculation and payment of salaries;
• introduction to manufacturing analysis personnel and personnel records;
• display of accrued taxes and salaries in the costs of the enterprise;
• calculation of contributions and taxes established by legislative bodies from the wage fund.