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What report to hand over to personnel officers in the military registration and enlistment office. Military registration in the organization

Before presenting the forms themselves annual reporting for military registration need to deal with a number of issues.

Who in the organization should prepare the annual accounts?

In the organization, reporting is worked out by an employee of the personnel department of the organization responsible for maintaining military records. Every year in January, this employee is appointed, for a whole year he conducts military records, as a result of which he accumulates all the necessary information for reporting. If this was not done, then reporting is done by one of the employees personnel service organizations; as a last resort - the accountant or the secretary. This work can be assigned consulting company, for example, invite a specialist from a third-party company.

To whom and by what date to submit reports on military registration?

Annual reporting on military registration is provided:
- to the military commissariat of the district serving the territory at the legal address of the organization;
- to the local self-government body (administration of a settlement, district council) serving the territory at the legal address of the organization;
- to a higher organization depending on departmental subordination (to your ministry or department).

Terms of granting the annual military reporting defined in the above legislation. They must be spelled out in the yearly work plan for maintaining military records in the organization, which is developed in the organization at the beginning of each calendar year and agreed with the military commissariat and the local government of your area. If you do not have such a plan, then be sure to develop it at the beginning of the new year. Type sample will be presented to you in the next issue of the magazine. It is necessary to submit reports, according to the law, on December 31 as of January 1 of the next year.

What forms of documents are related to annual reporting?

In legislation Russian Federation one main form of reporting on the maintenance of military records of citizens in organizations is defined - form N 6 "Report on the number of employed and reserved citizens who are in reserve." Form number 6 is submitted to the (administration of the settlement, district council), serving the territory at the legal address, after agreement with the military commissariat of the district, simultaneously with the updated form N 18 "Card of primary registration of the organization." Therefore, form number 18 can be attributed to annual reporting. It is submitted only to the local self-government body (administration of the settlement, district council) and does not need coordination with the military commissariat of the district. The latter requires, in addition to the above reporting, to submit once every two years, as of January 1 of an odd year, Form N 11 / MU "Report on the number of citizens in reserve, booked for sectors of the economy of the Russian Federation."

Responsibility for late submission of reports

The Code of Administrative Offenses of the Russian Federation does not provide for a direct administrative responsibility for failure to provide or untimely provision of these particular reporting forms. However, this legal act provides for a whole chapter 21 "Offences in the field of military registration", which indirectly punishes this offense.

What is the liability for false information?

If it turns out that the military reporting is unreliable, a comprehensive audit of the organization is usually immediately assigned. The provisions of Chapter 21 of the Code of Administrative Offenses of the Russian Federation "Offenses in the field of military registration" are fully applied to the organization.

All Russian employer organizations, regardless of their form of ownership and management structure, are required to keep records of conscripted workers and submit reports to the military commissariats. Saved from this need only individual entrepreneurs. The deadlines for such reporting and liability for errors are also enshrined in law, so we will consider this obligation and how to make and in what form a report to the military registration and enlistment office in 2019 in more detail.

Normative base

For personnel officers, military accounting and reporting usually raise many questions and difficulties, which can best be resolved by laws and regulations. regulations. There are several documents that govern this issue:

Federal Law No. 61 of May 31, 1996 “On Defense” (Article 8 “Functions of Organizations and Their Responsibilities officials in the field of defense");
Federal Law No. 31 dated February 26, 1997 “On mobilization training and mobilization in the Russian Federation” (Article 9 “Obligations of Organizations”);
Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 of November 27, 2006;
Guidelines for maintaining military records in organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

The study of these documents will make it possible to issue military-listed employees and reporting to the military registration and enlistment office in 2019 in the best way. To begin with, by order of the organization, it is necessary to appoint a person responsible for military registration. Although the overall responsibility always lies directly with the head of the company, he must appoint a direct executor. But according to the law, the minimum number of such authorized persons is determined by the number of employees:

up to 500 persons liable for military service - one employee (perhaps even a part-time worker);
from 501 to 2000 people - one specialist;
from 2001 to 4000 people - two authorized executors.

It is these employees who keep records and know how to fill out form 19 of the military registration and enlistment office, step-by-step instruction for which is given below.

Form 18 report

To account for persons liable for military service, all firms use the so-called forms 6 and 18. Form 18 is called the "Organization Registration Card". Both of these documents of the company must be made in triplicate:

two copies must be sent to the commissariat: one - for the military registration and enlistment office itself, the second - for the committee for booking a city or municipal council;
the third copy remains with the organization.

The account form looks like this:

It consists of the main part and the title page, in which you need to write the full details of the company. On the title page we indicate:

company name;
FULL NAME. manager and his phone number;
legal address(actual and postal, if they differ);
information about the parent organization (if any);
all main codes of the organization (TIN, OKVED, OKPO, OGRN, OKATO, OKOPF, etc.).

In the main part, it is necessary to indicate general quantitative information about those liable for military service. We write data about persons in the reserve in accordance with the ranks. Separately, it is necessary to indicate the number of conscripts and partially fit persons in the reserve, as well as data on armor and professions. At the end, you need to certify the information with a signature and a round seal. The reverse side of the form looks like this:

Report Form F-18

Form 6 for the military registration and enlistment office 2019 is called "Report on the number of employed and booked citizens who are in reserve." It must also be drawn up in triplicate, two of which should be sent to the military commissariat. A sample report in form 6 for the military registration and enlistment office in 2019 looks like this:

Other reports to the military registration and enlistment office 2019: deadlines and where to submit

The authorized officer must at all times accounting forms. After all, in addition to the two forms above, he needs to regularly send other operational information to the military registration and enlistment office at the location of the company. Deadlines for submitting the report to the military registration and enlistment office 2019:

reports F-6, 18 and 16 - annually until December 31 of the current year as of January 1 of the next year;
lists of men who turn 17 in the next reporting year - annually by November 1;
data on changes in marital status, education, structural unit organizations, positions, places of residence or places of temporary residence, the state of health of employees registered with the military - within two weeks from the date of the change;
information about employees who are on military registration, as well as about employees who are not on military registration, but are required to be on it - within two weeks from the date of receipt of the relevant request;
data on employment and dismissal of employees subject to military registration - within two weeks from the date of the relevant event.

Employer's responsibility

For failure to provide reports on employees for organizations, administrative liability is provided. It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address. Several articles of the Code of the Russian Federation on Administrative Offenses regulate such liability at once:

Art. 21.1 of the Code of Administrative Offenses of the Russian Federation for failure to provide data on conscripts - a fine in the amount of 300 to 1000 rubles;
Art. 21.2 of the Code of Administrative Offenses of the Russian Federation for failure to notify of a summons and failure to ensure the appearance of a working citizen at the military registration and enlistment office - a fine in the amount of 500 to 1000 rubles;
Art. 21.4 of the Code of Administrative Offenses of the Russian Federation for the lack of information about persons who are not registered, although they are obliged to do so - a fine in the amount of 300 to 1000 rubles.

Failure to submit reports may be qualified under one of these articles. Therefore, in order not to make a mistake and not confuse anything, it is best for an authorized personnel officer to immediately contact the military commissariat at the place of registration of the organization and receive all sample documents and detailed instructions on how to fill them out correctly. Such interaction is only welcomed by the military.

The plan must specify the exact timing of the activities. Be sure to develop a separate job description for military personnel. The instructions prescribe all duties, tasks and powers: maintaining a file cabinet, preparing an annual plan, exchanging data with the military registration and enlistment office, preparing reports, checking the authenticity of documents, etc. One more important document- a log of checks on the state of military registration and booking of citizens in reserve. A sample journal with tables and integral columns is also attached to the "Recommendations" (Appendix No. 1). Enlarge image Along with the main documents, it is also recommended to keep folders with incoming and sent requests, extracts, certificates, correspondence with district military commissariats.

How to prepare a report to the military registration and enlistment office on those liable for military service

It is necessary to notify the military registration and enlistment office within two weeks from the date of termination of the employment contract. Enlarge image In the process of filling out personal cards, you must adhere to several rules.

First, always rewrite the profile completely, without abbreviations. Profile data is taken from an accounting document (for example, “technical”, “medical”, “engineering”, “military-humanitarian, etc.).
Secondly, the name of the military registration and enlistment office is taken from the last entry in the accounting document by default. Thirdly, if we are talking about a conscript, a number of lines in the personal card (reserve category, composition, VUS code) are left blank, and in the “Ranks” column they make a note “Subject to conscription” with a pencil.
Sometimes military commissariats, when checking, also ask to enter information about the education received by the employee and knowledge of languages into personal cards, despite the fact that there is no direct indication of this in any instruction.

military registration reports

It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address.

Several articles of the Code of the Russian Federation on Administrative Offenses regulate such liability at once:

Art. 21.1 of the Code of Administrative Offenses of the Russian Federation for failure to provide data on recruits - a fine in the amount of 300 to 1000 rubles;
Art. 21.2 of the Code of Administrative Offenses of the Russian Federation for failure to notify of a summons and failure to ensure the appearance of a working citizen at the military registration and enlistment office - a fine in the amount of 500 to 1000 rubles;
Art. 21.4 of the Code of Administrative Offenses of the Russian Federation for the lack of information about persons who are not registered, although they are obliged to do so, - a fine in the amount of 300 to 1000 rubles.

Failure to submit reports may be qualified under one of these articles.

lists of men who turn 17 in the next reporting year - annually by November 1;
data on changes in the marital status, education, structural subdivision of the organization, position, place of residence or place of temporary residence, health status of employees registered with the military - within two weeks from the date of the change;
information about employees who are on military registration, as well as about employees who are not on military registration, but are required to be on it - within two weeks from the date of receipt of the relevant request;
data on employment and dismissal of employees subject to military registration - within two weeks from the date of the relevant event.

Responsibility of the employer For failure to provide reports on employees for organizations, administrative liability is provided.

How to organize military registration at the enterprise

Attention

Prepare in advance for verification orders, a log of inspections and other documents relevant to the case. When checking, the quality of record keeping and the number of persons not covered by it, the completeness and reliability of the information collected and entered into the card index are assessed.

The result is evaluated. To receive a “satisfactory” rating, you must meet all legal requirements and implement at least 70% of the activities provided for in the annual plan. Otherwise, the mark "unsatisfactory" is put.
The veracity of the information is assessed separately. If the card file is organized in accordance with the "Methodological recommendations", and its data fully correspond to the actual state of affairs, "excellent" is put.

Organization of military registration in the organization: step by step instructions

Form code No. 6 (electronic version) (lilac cell):

If in paragraph 13 of the Code of Criminal Procedure it is established within the jurisdiction of a constituent entity of the Russian Federation, and:

in paragraph 14. The CMO is marked “no” (not included in the state administration body).

authorities, LSG) then the form has Code 02;
in paragraph 14. KUO stands for the sign "Yes" (part of the governing body of state power, LSG), then the form has Code 03;

If in paragraph 13 of the CMR it is established in the scope of the federal executive authority, and:

item 14. The CMO is marked “no” (not included in the state administration body).
authorities, LSG) the form has Code 04;
in paragraph 14. there is a sign "Yes" (Included in the governing body of state power, LSG), then the form has Code 05.

When filling out the form template No. 6 (paper version), the gray cells are not filled in, the program summarizes the values in them automatically.

Annual report on military registration

Important

Satka (military accounting tables) on paper2;

to higher authorities.

Organizations that keep only military records provide an annual report in form No. 18 (organization record card).
Organizations that maintain military records and reservations of the GPZ provide an annual report in form No. 18 (registration card of the organization), form No. 6 (report on the number of employed and reserved citizens who are in reserve) with an explanatory note attached (for an explanatory note, see Appendix No. 2).

The organization's accounting card (form No. 18) is submitted on 1 sheet of A4 format, book version. Report on the number of employed and booked citizens who are in reserve - on 1 sheet of A4 format, landscape version.

Explanatory note to the report on sheets of A4 format, book version (Appendix No. 2).

Quarterly report on military registration

Analysis of activities for the reporting period:

who is appointed in the organization responsible for maintaining military records and booking citizens in the reserve (position, surname, first name, patronymic, number and date of the order), development and approval of job descriptions;
the number of citizens who are registered with the military, the number of those who are booked, the percentage of those who are booked in relation to total citizens who are in reserve, the dynamics of the number of booked gas processing plants in comparison with the previous year, in case of a decrease - the reasons;
a list according to which citizens who are in reserve are booked;
when and by whom the enterprise was last checked according to the state of military registration, the assessment for the check, the shortcomings identified and the measures taken to eliminate them, No. ref.

GPZ = the number of total booked + the number of unbooked GPZs that do not have a mobile prescription + the number of GPZs that have mobile prescriptions); gr.3 = gr.7 (the number of officers in the reserve is greater than or equal to the number of reserved officers); gr.4 \u003d gr.8 (the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors in reserve is greater than or equal to the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors reserved); gr.4 \u003d gr.5 (the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors who are in reserve is greater than or equal to the number of warrant officers, midshipmen, sergeants, foremen, soldiers and sailors who are limitedly fit for military service); group 1 = group 2 + group 11 (the number of total employees is always greater than or equal to the number of the entire GPZ + the number of citizens subject to conscription for military service).
One of the forms of implementation of military duty in peacetime is military registration, which is carried out constantly and covers the most different categories citizens. As part of the accounting activities, the quantitative and qualitative composition of mobilization and draft resources is determined, and planned work is carried out to systematize the data. If the company's balance sheet has vehicles, she automatically has another duty - military transport (Article 14 federal law No. 31-FZ of February 26, 1997 "On mobilization training and mobilization in the Russian Federation"). Military records in the organization Absolutely all employers must keep military records of their employees.

Every organization is required to keep military records. To avoid fines, find out who is subject to military registration, prepare Required documents and timely transfer information about employees to the military registration and enlistment office.

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Military records in an organization are often the responsibility of personnel officers who are charged with collecting, systematizing and updating information about the performance of military duties by employees. The work is carried out in two directions - general accounting and booking of citizens in reserve (GPZ).

What categories of citizens of the Russian Federation are subject to military registration

For failure to provide information about citizens subject to registration, failure to notify an employee of a call to the military enlistment office and other violations in the field of military registration (VU), the law provides for administrative liability (Articles 21.1, 21.4, 21.2 of the Code of Administrative Offenses of the Russian Federation). In order to avoid problems during the next inspection, you need to clearly know which categories of citizens are subject to military registration, and timely draw up lists of employees that meet the established criteria.

Who is not included in the lists

Foreign workers are not considered liable for military service, therefore they are not included in the lists (Article 1 of Law No. 53-FZ of March 28, 1998, Article 15 of Law No. 115-FZ of July 25, 2002).
Women who do not have a military specialty.
currently serving in the military.
Permanently residing outside the Russian Federation.
Serving sentences in places of detention.

The General Staff of the Armed Forces of the Russian Federation approved the Guidelines dated July 11, 2017, which lists all categories of personnel subject to registration. These include:

Men of military age (18-27 years) not enlisted in the reserve.
Men who are in the reserve and exempt from conscription.
nbsp; Men over 27 years old who did not serve in the army due to a delay.
All citizens who have been discharged from the army or who have served in alternative service.
Women who have received military specialties.
Specialists trained at the military departments of educational institutions.

Important! Consider all eligible employees, including those working remotely, part-time, or outsourced. part-time jobs.

Reservation of citizens who are in reserve is entrusted to individual employers by order of the Interdepartmental Commission of the Armed Forces of the Russian Federation, executive authorities and local governments. The organization receives ready-made lists of positions and professions or extracts from them. On the basis of the documents received, it is necessary to book employees suitable for the requirements and fill out the forms of form No. 4 (issued at the military registration and enlistment office). As a rule, we are talking about valuable specialists, representatives rare professions, highly qualified managers. Reserved citizens are exempt from conscription for military training and service during mobilization.

What documents of military registration is maintained by the employer

Maintaining military records in an organization requires the execution of a number of documents - both for internal use and for transfer to the military registration and enlistment office. First of all, the employer issues an order to organize military registration.

Order on the organization of military registration with expert comments

The document is drawn up in free form and is among the mandatory for any organization.

The experts of the magazine "Personnel Business" will tell in detail,. If the VU will be conducted by an employee of the personnel department on a part-time basis, do not forget to make the appropriate changes to labor contract, staffing and time sheet.

Attention! To find out if the applicant is liable for military service, look at the 13th page of the internal passport, where the corresponding stamp is placed.

In addition, the employer is entrusted with carrying out explanatory measures with employees, as well as compiling and maintaining:

file cabinets of personal cards (forms No. T-2, T-2GS) for all employees who are in the reserve and are subject to conscription for military service;
log of checks of the state of military registration;

How to keep military records in an organization: step by step instructions

Absolutely all enterprises are required to keep military records, regardless of the field of activity and organizational and legal form. It will help you to understand the intricacies of the process and understand how the organization of military registration in the organization begins, step by step instructions.

Step-by-step instructions: we keep military records in the organization

Step 1. Appoint a responsible person. This can be either a company secretary or an employee of the personnel department, or a main employee or an entire unit (military registration desk) engaged exclusively in maintaining military records. The expert of the "Personnel System" will tell how to determine the number of employees keeping military records in an organization

Step 2. Determine which categories of employees you will work with. Focus on requirements methodological recommendations, approved General Staff of the Armed Forces of the Russian Federation on April 11, 2017 and Decree of the Government of the Russian Federation No. 719 of November 27, 2006. If the enterprise maintains not only general records, but also reservations of citizens staying in reserve, additionally develop documents in accordance with the annexes to the Instruction approved by the resolution of the Interdepartmental Commission on Reservations No. 664c dated February 3, 2015.

Step 3. Register the employer with the local military commissariat. You can also get an introductory tutorial here. guidelines, samples of documents and advice on controversial or atypical cases. registration separate subdivisions conducted at the location of branches and representative offices, and not the parent organization.

Step 4. Prepare all the necessary documents: magazines, cards, lists. If possible, automate part of the paperwork using special programs for the formation of workflow.

You can master the methods of competent document management at the HR School:

Step 5. Keep your military records up to date. At least once a year, check the data of personal cards with documents provided by employees or representatives of the military registration and enlistment office, make the necessary changes.

Step 6: Meet reporting deadlines. The employer is obliged to provide the military registration and enlistment office or local authorities with the following information:

about male employees who next year turns 17 years old - the age of initial military registration (every year before November 1);
about male employees aged 15 and 16 (annually in September).
on the employment and dismissal of employees subject to military registration - within two weeks from the date of the event;
about employees who are at the VU - upon request within two weeks.

It is very important not to limit yourself to paperwork only, but to carry out a full-fledged methodological training of personnel: explain the procedure for mobilization, hand in subpoenas, and promptly report calls to the military registration and enlistment office.

VU maintenance checks are carried out regularly. If the company does not yet maintain military records, start with organizational issues: register at the military registration and enlistment office, appoint a responsible employee. If records are maintained, an audit will not interfere: check the data and make sure that you report to the military registration and enlistment office on time, and all the necessary documents are stored in the personnel department or the military registration desk of the enterprise.

The duties of the employees of the personnel service of the enterprise include not only the preparation of documents for the hiring of new employees and the dismissal of previously accepted ones, but also some interaction with government agencies.

In particular, employees of the personnel department periodically send a report to the military registration and enlistment office for those liable for military service, which is in charge of the enterprise territorially.

Interaction between the personnel department and the military commissariat

Federal legislation provides that all enterprises in the country are required to timely inform the military commissariats about citizens who, by law, are liable for military service, hired or dismissed from the state of the enterprise.

First of all, such a requirement is connected with maintaining the defense capability of the state. So this is a pretty serious matter.

The reporting procedure itself and the list of documents required for this are not sufficiently regulated. And employees of the personnel service, by personal appeal to the military registration and enlistment office on behalf of the company, have to clarify such points.

But still, some general provisions provided by the law, we will consider them in more detail.

Registration of a report to the military registration and enlistment office for persons liable for military service

Dismissal and hiring

The personnel worker is obliged to know which of the employees of the enterprise is liable for military service and is subject to mobilization in case of war.

For this, when applying for a job, they are asked to present a military ID or other document on the military duty of a citizen. Information is not only entered into the personal card of employees, but must also be transferred to the military commissariat within two weeks.

You should not think that the military registration and enlistment office does not know anything about the newly created company and there is no need to organize military registration. State bodies(tax office and military registration and enlistment office) interact and information about the newly created company is transferred to the military registration and enlistment office from tax service in a timely manner.

Thus, the company, represented by a personnel officer, is obliged to notify the military enlistment office of all military-serviced employees who are hired or fired.

Annual reconciliations

The reliability of information about employees registered with the military will have to be confirmed annually.

The military registration and enlistment offices conduct periodic inspections of enterprises, in which the information provided by the company is verified with the information in the personal cards of all employees. In case of non-compliance, it is quite possible to impose a fine.

An employee of the personnel department, without waiting for the visit of "people in uniform", must independently contact the military registration and enlistment office and clarify the reporting procedure of the enterprise for citizens liable for military service working in the company.

Below is a standard form and a sample report to the military registration and enlistment office for those liable for military service, a version of which can be downloaded for free.