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What is required to obtain an electronic signature. What documents are required to obtain an EDS

The creation and improvement of the electronic circulation of business papers provides for the receipt by the subjects of electronic digital signature. Its use minimizes the time spent on compiling papers and signing them with your own stroke of the pen. It is easy to use, you do not need to learn how to use it.

Why do you need an EDS for a legal entity?

Any legal entity can use it, which will enable:

Ensure the secrecy of the information contained in the transmitted files.
Achieve the delivery of endorsed documents in a fraction of a second.
Without undue hassle, participate in auctions on special sites.
Submit reports to tax office and extrabudgetary organizations.
Responsible for the authenticity of documents.
Introduce into the international electronic circulation of business papers.
Improve the circulation of business papers within the holding or firm.

What is an ECP

It is a unique set of characters compiled by means of a specific program. May possess different levels security, which affects the admissibility of its use under certain circumstances.
EDS can be inserted into the sent file or placed separately from it. An electronic signature certifies a document in electronic form and is the identity of a living stroke of a pen that endorses documents in paper form.

How digital signature works

An electronic signature can be of several types:

A simple signature confirming that a file has been sent by a specific person.
An enhanced unqualified signature, indicating that there have been no changes in the document since its inception.
An enhanced qualified signature is a full-fledged analogue of a live stroke of a pen on a document executed on paper.

Over time, simple and enhanced unqualified signatures are used less and less, since the third variation of the signature is as reliable as possible and provides the user with a wider range of options.

When issuing an enhanced qualified signature, a closed and public keys operating exclusively in tandem. The private key consists of 256 bits of encrypted information, and the public key of 1024 bits.

The user gives the public key to all people and companies with whom the exchange of electronic business papers is supposed, its analogue is placed in the storage of a special Certification Center. This allows you to insure the key against forgery and unauthorized changes.

Certificate

The electronic digital signature certificate identifies the identity of the subject. The private key is used to approve the documentation and send it, which is allowed only for a specific user. The certificate is valid for no more than one year, after which it must be issued again.

It stores the following information:

Number.
Validity.
The presence of the certificate in the database of the Certification Authority that issued it.
Information about the owner.
About issuing a key.
Information about the Certification Authority that issued it.
The branches of use of the signature are listed.
Guaranteed legitimacy and validity of the signature.

To falsify any, even the simplest electronic digital signature is unrealistic, because for this it is worth making too complex and lengthy calculations, despite the existence of highly developed technology. Signature insurance is allowed, but not required.

How to issue an electronic digital signature and the necessary documents

For registration by the company of the signature, papers are sent to the Certification Center:

Certificate of state registration legal entity- in the form of a copy certified by a notary.
Certificate of registration with the tax office - in the form of a copy certified by a notary.
Extract from the Unified State Register of Legal Entities - in the original or certified copy by a notary. This document is valid for one month from the date of issue.
An application with a request to create an electronic digital signature key certificate addressed to the head of the Certification Authority.
When creating an EDS key certificate of the director of the company - an order to appoint a head (in the form of a copy certified by the company's seal and the signature of an authorized person).
When issuing an EDS key certificate of any other authorized representative of the company - a power of attorney listing the list of the representative's powers (in the form of a copy certified by the company's seal and director's signature).
Civil passport of the employee in whose name the EDS key certificate is issued, in addition to this, copies of the second and third pages, pages with registration information on last place residence.
When presenting a package of documents not personally by the owner of the certificate, but by his authorized representative, a power of attorney with a list of relevant powers should be issued.
Upon presentation of a package of documents not personally by the owner of the certificate, but by his authorized representative, the representative must appear with his civil passport and a copy of its second and third pages, as well as pages with information about registration at the place of residence.

The firm has the right to issue an electronic digital signature key certificate even when the functions of the sole executive entity of a CJSC or OJSC are assigned to the manager.

To do this, you need to provide additional papers:

The decision of the meeting of shareholders of a CJSC or OJSC on the transfer of the functions of the sole executive entity to the manager (in the form of a copy certified by a notary).
When transferring the functionality of the sole executive entity of a limited liability company to a management company, the following documents should be provided as additional documents:
Documentation management company.
The first, second and final pages of the charter of a limited liability company, as well as sheets containing information on the permission to delegate the powers of the sole executive company to the management company (in copies certified by a notary).

Power of attorney for obtaining an EDS by a legal entity

This paper allows the individual to submit a package to the Certification Authority binding documents, get information, signing key certificate, and all other documents. In addition, a trustee can take away the means of cryptographic protection of information, put his signature in the accounting documentation.

The representative receives the right to endorse a paper analogue of the signature key certificate, conclude an agreement and sign an accounting primary documentation regarding the performance of this agreement.
The power of attorney must contain an indication of the deadline for use. As a rule, it is issued without the right of substitution, certified by the signatures of the authorized person and the owner of the signature key certificate.

Where can a company purchase a digital signature?

To issue an electronic digital signature, you should find a Certification Center that interacts with state and municipal structures that use electronic document management. The selected center must be part of a network of the same companies whose services are used by current and potential counterparties. In addition, the center must be accredited by the Ministry of Communications of the Russian Federation, all of its software and devices are certified and certified.

The procedure for obtaining an EDS

To obtain an EDS, you need to go through an elementary algorithm:

Apply, which can often be done online.
Bring the required documentation to the Certification Center and receive an invoice for payment.
Pay for the service.
Wait until the end of the verification and processing of documents, registration electronic signature generation of private and public keys.
Take the digital media with the keys.
Take the certificate in paper and electronic versions.
Install and set up a special program on the computer.

The cost of an electronic digital signature

Service rates depend on several factors:

Location of the customer.
Signature type.
Industries in which this signature is intended to be used.
Pricing strategy relevant for a specific time.

The cost of an electronic digital signature can vary from 4,000 to 20,000 rubles.
If you want to issue an electronic digital signature to improve document flow, you should interact with certified management centers that can provide quality services, provide decent technical support, provide the customer with effective programs for verifying the authenticity of the electronic signature.

An electronic signature (ES) is information in electronic digital form that can be used to identify an individual or legal entity without his personal presence.

There are two types of electronic signature used in electronic document management:

simple electronic signature;
enhanced electronic signature (can be qualified and unqualified).

They differ in the degree of protection and scope.

2. What is a simple electronic signature?

A simple electronic signature is, in fact, a combination of login and password, confirmation code by email, SMS, USSD and the like.

Any document signed in this way is not, by default, equivalent to a paper document signed by one's own hand. This is a kind of statement of intent, which means that the party agrees to the terms of the transaction, but does not participate in it.

But if the parties conclude an agreement on the recognition of an electronic signature as an analogue of a handwritten one at a personal meeting, then such documents may acquire legal significance. So, for example, it happens when you connect an online bank to a credit or debit card. A bank employee identifies you by your passport, and you sign an agreement to connect an online bank. In the future, you use a simple electronic signature, but it has the same legal force as a handwritten one.

3. What is an enhanced unqualified electronic signature?

An enhanced unqualified electronic signature is two unique sequences of characters that are uniquely related to each other: an electronic signature key and an electronic signature verification key. To form this bundle, cryptographic information protection tools are used ( Information cryptographic protection tools (CIPF) are tools that allow you to sign digital documents with an electronic signature, as well as encrypt the data contained in them, thereby contributing to their reliable protection from third-party interference. CIPF are implemented in the form software products and technical solutions.

"> CIPF). That is, it is more secure than a simple electronic signature.

By itself, an enhanced unqualified signature is not an analogue of a handwritten signature. It means that the document was signed by a specific person and has not changed since then. But such a signature is usually valid only in conjunction with an agreement on recognizing it as handwritten. True, not everywhere, but only in the document flow with the department (organization) with which such an agreement was signed.

4. What is an enhanced qualified electronic signature?

An enhanced qualified electronic signature differs from an enhanced unqualified one in that cryptographic information protection tools (CIPF) certified by the Federal Security Service of the Russian Federation are used for its formation. And only a certification center accredited by the Ministry of Digital Development, Communications and Mass Media of the Russian Federation can issue such a signature. In this case, the qualified certificate of the electronic signature verification key, which is provided by such a center, becomes the guarantor of authenticity. The certificate is issued on a USB stick. In some cases, you may need to install additional software to use it.

An enhanced qualified signature is an analogue of a handwritten signature. It can be used everywhere, but for use in working with a number of organizations, additional information must be entered into a qualified electronic signature certificate.

How to get an enhanced qualified electronic signature

To obtain an enhanced qualified electronic signature, you will need:

identity document;
insurance certificate of compulsory pension insurance (SNILS);
individual taxpayer number (TIN);
the main state registration number of the entry on the state registration of an individual as an individual entrepreneur (if you are an individual entrepreneur);
an additional set of documents confirming your authority to act on behalf of the legal entity (if you receive the signature of a representative of the legal entity).

Documents must be submitted to an accredited certification center (you can find them in the list or on the map) or to the business services center in the Eastern Administrative District at the address: Moscow, Srednyaya Pervomaiskaya street, 3. An employee of the center, after establishing your identity and checking the documents , writes the certificate and electronic signature keys to a certified electronic medium - an electronic card or a flash drive. You can also purchase cryptographic protection tools there.

The cost of the service for providing a certificate and keys of an electronic signature is determined by the regulations of an accredited certification center and depends, in particular, on the scope of the electronic signature.

5. Does an e-signature have an expiration date?

The validity period of the certificate of the electronic signature verification key (both qualified and unqualified) depends on the cryptographic information protection tool (CIPF) used and the certification center where the certificate was received.

Typically, the validity period is one year.

The signed documents are valid even after the expiration of the certificate of the electronic signature verification key.

6. What is ESIA and why is it needed?

The Federal State Information System "Unified Identification and Authorization System" (ESIA) is a system that allows citizens to interact with authorities online.

Its advantage lies in the fact that a user who has registered in the system once (on the gosuslugi.ru portal) does not need to go through the registration procedure on state and other resources each time to gain access to any information or service. Also, to use resources that interact with the ESIA, you do not need to additionally identify your identity and equate a simple electronic signature with a handwritten one - this has already been done.

With the development of e-government and electronic document management in general, the number of resources interacting with ESIA is growing. So, private organizations can already use the ESIA.

Since 2018, a system for remote identification of clients of Russian banks and users began to operate information systems subject to registration in the ESIA and the provision by a citizen of his biometric data (face image and voice sample) to a single biometric system. That is, banking services can be received without leaving home.

There are several account levels on the gosuslugi.ru portal. Using the simplified and standard levels, you sign applications with a simple electronic signature. But in order to access all services, you need a verified account - for this you need to verify your identity, that is, equate a simple electronic signature with a handwritten one.

On the website of the Federal tax service

Individuals receiving services through Personal Area on the website of the Federal Tax Service, use an enhanced unqualified signature, equivalent to a handwritten one. The verification key certificate can be obtained in the personal account itself, but personal identification and equating the electronic signature with a handwritten one occur at the level of entering the personal account: you can enter either using the login and password that are issued during a personal visit to the tax office, or using a confirmed account records on the gosuslugi.ru portal, or even with an enhanced qualified electronic signature.

But individual entrepreneurs and legal entities to receive services (for example, to register an online cash register) may need an enhanced qualified signature.

On the website of Rosreestr

Part of Rosreestr's services (for example, apply, make an appointment) can be obtained using a simple electronic signature. But most services are provided to those who have an enhanced qualified electronic signature.

For participation in electronic auction

In order to participate in electronic trading, an enhanced qualified electronic signature is required.

The need to obtain an EDS for a legal entity is due to the widespread electronic technology in all areas entrepreneurial activity. At the same time, the question often arises: who has the right to draw up and use it?

To whom is the EDS of the organization issued?

Any document issued on behalf of the organization is signed by a person. Depending on its content, the requirements of the law, the customs of business transactions, an employee, accountant, head of the organization can put a handwritten signature. In the same way, an electronic signature for legal entities is issued to a specific person.

Any employee can receive it by submitting an appropriate document confirming the right to act on behalf of the company. As such are Constituent documents, order of the first head, power of attorney.

In practice, it is most convenient to issue several EDS for a legal entity, limiting the scope of the signature in a qualified certificate (QSEP). If a manager, in order to save money, acquires it in his own name, and it freely passes from hand to hand of employees, he not only risks his position, but also violates the law. Since by signing the certificate, he undertakes to keep the EDS in secret, and out of the reach of third parties.

Selecting the type of signature for the organization

Each digital signature for a legal entity is issued to work in one or several specific systems. It can be obtained for a fee at a special organization - a certification center (CA). Each of them offers up to a dozen different types of certificates, which indicate who and for what purpose can use ES.

To work in state information systems (FTS, EGAIS, SMEV, GIS housing and communal services and others), a qualified certificate is required - only an accredited CA has the right to issue it. Their list is published on the website of the Ministry of Communications. For the exchange of documents with contractors or partners, internal use, participation in trading on commercial sites, an unqualified electronic signature may be used.

The price of a CEP certificate depends on how many systems it covers and how secure it is. For example, an EDS for working only in EGAIS will cost less than a universal certificate, which makes it possible to participate in bidding for 3-5 ETPs, including purchases under 44-FZ and 223-FZ, auctions for the sale of bankrupt property, and interact with state organizations.

The procedure for obtaining an ES for a legal entity

Certification centers create electronic signatures for legal entities upon application. All of them have their own websites where you can get information about the types of certificates, cost and procedure for applying. Most often this happens in the following order.

An application is submitted to in electronic format, by phone, or in person.
The type of signature required for work is selected, the sent invoice is paid, documents are submitted according to the list.
The CA checks data on all state databases, usually it takes no more than 3 days.
If the information provided is correct, an EDS, a private and public key to it, is generated, a certificate is generated confirming that it belongs to the owner.

If the EDS is issued by an employee of the organization to the director, he must present a power of attorney for the right to perform these actions, copies of an extract from the Unified State Register of Legal Entities, passports and SNILS of his head. If there is a seal, the power of attorney can be issued on his behalf, otherwise, notarization is required. If, for example, an accountant or a lawyer requests an EDS in his name, he submits his personal documents and an order that spells out his authority to use the EDS.

EDS stands for "electronic digital signature". This is a convenient opportunity for entrepreneurs and legal entities to conduct document management with a minimum of paper media, as well as to participate in electronic trading on various tender sites. Learn how to get an electronic signature in a few easy steps.

An electronic digital signature is special kind software, which in a document on a computer monitor is equivalent to a personal visa on paper. An EDS on a digitally created document, depending on its type, certifies the identity of the person signing it, and also makes it impossible to make any changes after it has been issued.

To date, several types of electronic signatures have been developed, differing in the degree of protection of the document certified by it:

Simple electronic signature. Its purpose is to show that the person who received this signature and the one who created the document are identical. To do this, the program provides a system of codes, passwords and other electronic security features.
Enhanced electronic signature provides more protection. Simple signature amplification is also called unqualified. Cryptographic tools are used, which can be provided by an unaccredited certification center. After setting this type of signature, it will no longer be possible to make changes to the document.
Enhanced Qualified Electronic Signature- the strongest version Its software is confirmed by competent structures, such as the FSB of Russia. These authorities issue a special certificate to the certification center, which guarantees authenticity. certified such EDS document has the same legal force as a hand-signed paper.

What is a digital signature used for?

The scope of electronic digital signatures is quite extensive. Entrepreneurs and legal entities need to know the scope of authority of each type of EDS, as well as the list of documents that can be signed with it.

Where applicable different kinds EDS, indicated in the table:

	Scope of application	Simple	reinforced	qualified
1	External and internal circulation of documents	organizational papers, personnel documents, regulations, orders, approvals, orders, etc.
2	Arbitration courts	Documents as written evidence
3	Exchange of documents with individuals	It is used infrequently, but it can be used, for example, to certify acceptance certificates for services performed when working remotely
4	public services	Payments for public Utilities and other documents to state departments	–	Applications to executive authorities
5	Control bodies (FTS, FSS, Pension Fund)	–	–	Accounting and tax reporting
6	Electronic trading	–	–	Applications, offers and contracts

Attention! An electronic invoice will be accepted for VAT deductions only if it is certified with an enhanced qualified electronic signature.

How to get an EDS

In order to obtain an EDS, you must first choose what kind of signature you need: one suitable for the internal circulation of documents is not suitable, for example, for participating in electronic auctions. The laws of the Russian Federation allow the use of any signature, if its specific form is not fixed for use in a particular area.

Step 2. Applying to a certification authority

For individuals Mandatory personal presence for organizations provides for the submission of documents online.

Step 3. Filling out the questionnaire.

full name of the organization;
region;
planned scope of the EPC (for document management, for tenders, etc.)

Step 4. Work of the certification center

Manufacturing electronic key and applying it to a flash drive provided in advance (or it will be issued by a certification center).

As a result, the customer receives:

signature key certificate (SKP) - a public key printed on paper;
private and public keys on a USB flash drive;
electronic digital signature certificate to confirm its validity - issued for an enhanced qualified digital signature (contains a registration number, validity period, user data, verification key, issuer details and other information).

Electronic document management has made business easier. You can receive and send documents online. But to give legal force, you need to confirm the authorship with an electronic signature.

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How can a legal entity apply for an EDS in 2020? An electronic signature is used by both individuals and legal entities.

This is an absolute analogue of a handwritten signature, giving the document legal force. How to arrange EDS legal face in 2020?

General points

In 2020, transfer to electronic form almost any information is possible. This also applies to the transfer of documents in the conduct of commercial activities.

You can conduct business online, conclude transactions, submit reports to tax authorities, interact with banking organizations, participate in electronic trading, and so on.

But for everyone electronic documents There is one unifying nuance - all of them must be certified by an electronic signature.

In addition, you will need to fill out a confirmation card.

Where can I buy

Where can I get an EDS for a legal entity? EDS is issued by certification centers.

This may be an individual entrepreneur or legal entity that performs the functions of creating certificates for ES verification keys and other functions predetermined by Federal Law No. 63.

It is important that the CA must be properly accredited. Otherwise, the resulting signature is invalid.

The current list of accredited CAs can be found on the official website of the Ministry of Communications of the Russian Federation. On the main page of the site in the "Important" section there is an item "Accreditation of the CA".

Video: EDS for a Legal entity with the right to sign for an employee

By clicking on the link, you can download the list of active this moment centers in xls format. Obtaining an electronic signature is possible only in person.

Upon issuance, the originals of previously submitted copies of documents are checked, and the identity of the recipient is also identified. But at the same time, many CAs allow you to apply for an EDS online.

To do this, an application form is filled out on the center's website, scanned documents are attached. The comment to the application indicates what kind of signature is required.

Then payment is made and at the appointed time it remains only to personally apply to the CA for a ready signature.

How much is it

The cost of the EDS is not tied to any fixed value. Different CAs may operate at different prices. In addition, the price also depends on the type of signature received.

But at there is some average price within which offers vary. The following factors influence the cost of EDS for legal entities:

the type and scope of the signature;
the pricing policy of a particular CA;
issuing region.

Directly the price consists of:

registration and issuance of the signature key certificate;
granting rights to work with specialized software;
extradition software tools required to work with EDS;
transferring the security key of the signature carrier;
technical support.

As for the monetary equivalent, the average cost of an EDS in rubles is as follows:

2 000	Basic qualified certificate (suitable for public services, reporting to Rosstat and FSS, Rospatent, etc.)
+ 3,000 (to the base price)	To participate in the auction (price may vary depending on the type of site)
+ 50-2 000	For state information systems (for tax, for customs, for Rosreestr, etc.)

Among other things, additional amounts are charged for setting up a workplace, consultation, urgent production, and others. On average, the price of an EDS varies from 3,000 to 7,000 rubles.

Production time depends on how quickly all Required documents and payment has been made. The duration of production can be from 1 hour to 5 days.

When is a power of attorney required?

A power of attorney to receive an EDS is required when it will be owned not by the head of the organization, but by another employee.