1C create a work schedule. Part-time work: scheduling and payroll

Hello dear site visitors. Today we will talk about how in the program 1C ZUP 3.0 (3.1) set up payroll for an employee who works in an organization part-time part-time work.We will talk about how to configure the program itself so that it can take into account such employees, how to set up a part-time schedule, as well as analyze the features of the calculation for employees with a salary in hours (type of accrual "Payment by salary (by hour)") and with a salary in days (type of accrual "Payment by salary").

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Based on articles Labor Code RF (93, 74,203), by agreement between the employee and the employer, can be established both at the time of employment and subsequently part-time work (shift) or part-time work week. When working on a part-time basis, the employee is paid in proportion to the time worked or depending on the amount of work performed by him. Salary is based on full time work.

So, let's take a look at a specific example of how to arrange an employee for a part-time job, and how to 1s ZUP 8.3 set up a part-time schedule (Part-time work). From 11/01/2016 we will accept in the organization - Semenov F.B. In the program ZUP 3.0 (3.1) in the document "Recruitment" we can set different rates for employees. For example, 1(bet), 1/8(eighth of the bet), 1/4(quarter of the bet), 1/3(one third of the bet), 1/2(half of the bet), 2/3 of the bet (two thirds of the bet), an arbitrary number of bets (any arbitrary fraction), and we can also indicate the bet as a decimal fraction. Employee Semenov F.B. we indicate - 1/2 rate.

Setting up a part-time schedule in 1C ZUP 3.0 (3.1) and calculating the employee's salary

Next, set up a work schedule Part-time. To do this, open the “Settings” section and in the “Employee work schedules” document log, create a work schedule with the name “Part-time (20 hours)”. Let's press the button Change Graph Properties and in the opened window "Setting the work schedule" check the box - incomplete work time , type of part-time work – Part time. Also check the box Calculate the norm according to a different schedule – Five days(schedule of normal working hours). Fill in the work schedule, put down from Monday to Friday the duration of the working day - 4 hours (Turnout), duration working week calculated automatically - 20 hours. We have set all the parameters, then press the "OK" button and the "Part-time (20 hours)" schedule will be filled in accordance with settings. Now in the document "Employment" we can specify this work schedule for our employee.

Consider two options for paying an employee working part-time on the Part-time schedule, but with different planned accruals.

Calculation of the salary of a part-time employee with the planned accrual "Payment by salary (by hour)"

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Step-by-step instruction for beginners:

In the document “Employment” on the “Payment” tab, assign the employee a planned accrual Payment by salary (by hour). In the settings of this type of accrual, it is indicated that the result is calculated by the formula Salary*TimeInHours/NormHours.

Now we can guess how this employee's salary for November will be calculated:

• Salary- in the amount of 40,000 rubles is set based on full-time work,
• TimeIn Hours- this is the hours worked according to the part-time schedule (Part-time (20 hours)),
• NormHours- these are hours according to the full-time schedule (Five days).

If the employee works the entire month, then the hours worked according to the “Part-time (20 hours)” schedule will be 83 hours, and the time limit according to the Five-day schedule is 167 hours. Accordingly, the calculation will be as follows: 40000*83/167=19880.24 rubles.

Fill out the document, indicate the month of accrual - November. As you can see, the calculation turned out exactly as we expected.

But it is worth paying attention that the amount turned out to be less than 20,000 rubles. In this situation, this may seem unfair to the employee, since 19,880 is less than half of the full-time salary (40,000). Why it happens? The fact is that in November there is a pre-holiday day - this is “November 3” and the working time on this day is reduced by 1 hour. This is what the program did.

If we still want to accrue a salary of 20,000 rubles to an employee, then we can adjust part time schedule manually, setting the work time on the holiday day - 3.5 hours. Accordingly, the norm of time in hours per month will be 83.5 hours, i.e. exactly half of 167 hours (according to the Pyatidnevka schedule).

Let's recalculate the document Payroll and contributions. Now we see that in November the employee worked 83.50 hours. Accordingly - 40,000 * 83.5 / 167 = 20,000 rubles.

Calculation of the salary of a part-time employee with the planned accrual "Payment by salary"

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Step by step instructions for beginners:

In the document "Employment" on the "Payment" tab, change the employee's planned accrual to Salary payment. In the settings of this type of accrual, it is indicated that the result is calculated by the formula Salary*Part Time Share*TimeDays/NormalDays:

• Salary- we indicated that this is an amount of 40,000 rubles,
• Share of part-time work- the number of rates for which the employee is arranged. In this case, it is equal to 0.5, because our employee is employed part-time,
• Time in days- this is the actual number of days worked per month according to the schedule Part time (20 hours),
• Norm of days- determined by schedule Five days.

Share of part-time work is a very important indicator in the formula, if it is not there, then the salary will be calculated at the full rate, i.e. in the amount of 40,000 rubles. In the form of an accrual Salary payment" the actual hours worked and the rate are counted in days. Thus the indicator "time in days"(essentially calculated based on the part-time work schedule) and "norm of days" according to the Five-day schedule, they will be the same - 21 days for our example, so this proportion will result in 1. In order for the salary to be recalculated in accordance with the number of rates for which the employee was accepted, the developers introduced the indicator Share of part-time work.

Let's fill out the document Payroll and contributions for November and see how the employee's salary is calculated this time. On the “Accruals” tab, we see Planned accrual - Salary payment, worked out - 21 days, Norm of time - 21 days. Also, note that there is a new indicator Share of incomplete time– 0.5. The calculation is made in accordance with the formula Salary*Part Time Share*TimeDays/NormalDays: 40000*0.5*21/21=20000 rubles.

Thus, for the correct calculation of salaries in the 1C ZUP 3.0 (3.1) program, it is necessary, when applying for a job, to correctly indicate the number of rates for which the employee is accepted and correctly set up the part-time schedule.

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Part-time work is established by agreement between the employee and the employer, as well as in cases provided for by the Labor Code of the Russian Federation. We will tell you how to correctly draw up and calculate the salary of an employee working part-time in the program "1C: Salary and Personnel public institution 8".

Part-time working conditions

Reduced working hours are provided for certain categories of employees.

According to Art. 92 of the Labor Code of the Russian Federation, the right to a reduced working time is underage workers, disabled people of group I or II and workers whose working conditions are classified as harmful or dangerous working conditions.

The reduced duration of the working week is established for women working in the regions of the Far North and equivalent areas (Article 320 of the Labor Code of the Russian Federation), as well as for pedagogical and medical workers (Articles 333 and 350 of the Labor Code of the Russian Federation).

An employee can be assigned both a part-time job and a part-time work week (for example, 4 working days, 7 working hours).

The establishment of a reduced working time in the manner determined by law does not entail a reduction in the amount for the employee wages.

The part-time work regime can be established both when applying for a job, and subsequently - in the event of certain circumstances.

Part-time work is a reduction in hours of work for each working day (for example, 6 hours of work instead of 8).

A part-time work week is a reduction in the number of working days in each work week (for example, with a five-day work week, an employee is given an additional day off or days off).

Hiring a part-time employee.

In order to indicate the number of rates in personnel documents and set up part-time schedules, you must first go to the settings personnel records check the box "Part-time work is used" ( chapter "Settings" - "Personnel accounting").

Document "Recruitment" we can set different rates for employees. For example, 1 (bet), 1/8 (eighth of the bet), 1/4 (quarter of the bet), 1/3 (one third of the bet), 1/2 (half bet), 2/3 of the bet (two thirds of the bet), arbitrary the number of bets, and we can also indicate the bet as a decimal fraction.

The ability to change the employee's rate in the course of work is available in the document "Personnel transfer" ( chapter "Personnel" - "Receptions, transfers, dismissals" or "All personnel documents").

Note that on the tab "Salary" documents "Recruitment" or "Personnel transfer" employee accruals are indicated in full in accordance with staffing. When changing the size of the rate, the planned wage fund will be calculated automatically.

Set up a part-time schedule

When hiring or transferring a part-time employee, you must create an appropriate part-time work schedule.

Consider setting up a part-time work schedule using the example of a 20-hour work week for 4 hours of work per day. To do this, open the section "Setting" and in the document log "Employee Schedules" create a work schedule with the name . By button "Change Chart Properties" in the opened window "Setting the work schedule" check the box "Part-time work", part-time type "Part Time". Also check the box – "Five days (schedule of normal working hours)".

Please note by checking the box "Calculate the norm according to a different schedule", it is necessary to determine how the calculation of further accruals will take place:

• set a full time schedule. The share of part-time work in the calculation of wages is defined as the ratio of the duration of the working week of part-time and full-time schedules. In this case, wages will be calculated according to the formula:

Result = Monthly tariff rate (salary by days) * Share of part-time work / Norm of time according to the full-time schedule (by days) * Hours worked (by days)

• establish and specify a full-time work schedule. Salary calculation (by hours) is made taking into account the number of hours according to the schedules in a particular month. Wages (by hours) in this case will be calculated according to the formula:

Result \u003d Monthly tariff rate (salary by hours) / Norm of time according to the full-time schedule (by hours) * Time worked (by hours)

• do not install. The share of part-time work in the calculation of salary is determined according to the rate occupied by the employee. The time norm in the calculation is determined based on the number of working days and hours according to the part-time schedule. Wages (by days) in this case will be calculated according to the formula:

Result = Monthly tariff rate (salary by days) * Share of part-time work / Norm of time according to the part-time schedule (by days) * Hours worked (by days).

Next, fill in the work schedule, put down from Monday to Friday the duration of the working day - 4 hours, the duration of the working week will be calculated automatically - 20 hours. In section "Types of time" checkbox "Yavka" is set by default, that is, the schedule provides for daytime work.

Checkboxes "Night Hours", "Evening Hours", "Baby Breaks" are set if the schedule provides for work according to these types of time.

The checkboxes will be available if similar checkboxes are selected in the payroll settings in the section "Settings" - "Payroll"- link "Setting up the composition of accruals and deductions"- bookmark "Hourly payment".

We have set all the parameters, then press the button "OK", and schedule "Part-time (20 hours)" filled in according to the settings. Now in document "Recruitment" or "Personnel transfer" we can specify this schedule.

The setting of the work schedule in the part-time working week mode is carried out similarly to the above settings, with the exception of the requisite "Type of part-time work" – "Part-time work week". The work schedule in this case is filled in individually, depending on the number of working days per week.

Please note that the indicators "Norm of days" And "Norm of hours" used in the formulas for most accruals are fixed in the employee's work schedule, and, if the checkbox is checked "Calculate the norm according to a different schedule", then the norm of the employee's working time corresponds to the norm of the "other schedule".

Calculation of the salary of a part-time employee

Consider two options for paying a part-time employee on the chart "Part Time", but with different planned accruals.

Document "Recruitment" tab "Salary" assign the employee a planned accrual "Payment by salary (by the hour)". In the settings of this type of accrual, it is indicated that the result is calculated by the formula:

Salary * TimeIn Hours / Normal Hours.

• Salary- set based on full-time work;
• TimeIn Hours- this is the time worked on the schedule of part-time work;
• NormHours These are full time hours.

Otherwise, in the document "Recruitment" tab "Salary" set the employee a planned accrual "Salary payment". In the settings of this type of accrual, it is indicated that the result is calculated by the formula:

Salary*Part Time Share*TimeDays/NormalDays.

The salary of this employee will be calculated from the following indicators:

Salary- set based on full-time work;

Share of part-time work- the number of positions for which the employee is hired;

Time in days- this is the actual number of days worked per month according to the "Part-time (20 hours)" schedule;

Norm of days- determined according to the "Five-day" schedule.

Calculation of accruals is performed in the document "Payroll and Contributions".

Thus, for the correct calculation of wages in the part-time mode, it is necessary to correctly indicate the size of the rate and set up a part-time schedule when applying for a job.

Part-time work and maintenance of child care allowance up to 1.5 years

Let us also consider a special case of part-time work when an employee who is on parental leave goes to part-time work.

To register an employee's exit from parental leave, you must enter a document "Changing the terms of payment for parental leave"(chapter " Personnel" - "Leaves for child care" or section " Salary" - "Parental leave").

Bookmark document "Accruals" checkbox must be set "Change Charges" and indicate the list of accruals that are valid after the employee leaves for work.

While on parental leave, the employee goes to work part-time, so you must specify the appropriate work schedule. The schedule change is recorded by the document "Changing the work schedule by the list"(chapter "Personnel" – "All personnel documents" - "Change of the work schedule by the list").

Monthly payroll is documented "Payroll and Contributions"(chapter "Salary" - "Payroll and contributions"). Also on the tab "Benefits" the employee will receive childcare allowance up to 1.5 years for a whole month.

Standardly, the accounting of worked and, more importantly, not worked time in the 1C:Enterprise 8 program system is carried out according to the deviation method: all the employee's working time, provided for by his work schedule, is considered to be worked if data on deviations from the schedule is not entered for him. However, such a system may cause certain inconveniences in the case of shift work enterprises, if work schedules cannot always be precisely determined at the beginning of the billing period. In this article, A.V. Yarvelyan, CJSC "Sea Data" will consider in detail the mechanisms that allow such situations to be taken into account.

• time of breaks in work;
• number of shifts per day;

Work schedules

shifts

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Then in the guide Work schedules Change

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Thus, in the section shifts

Start date

Calendar work schedule forms.

Table 1

Worker	01.01.09	02.01.09	03.01.09	04.01.09	05.01.09	06.01.09
Guard 1
Guard 2
Guard 3
Guard 4
Guard 5
Guard 6

Report date

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Assignment of the operating mode

When reflecting in the program the fact of hiring, in the document Hiring for an organization the work schedule of each newly hired employee is indicated. When assigning a schedule to an employee in the program, it is imperative to indicate the schedule in which the calendar distribution of work shifts in the section Calendar coincides with the actual work schedule of the employee.

Thus, the work schedule is determined for the employee from the moment of hiring and in the absence of any personnel changes may not change until dismissal. This is very convenient for employees, mostly working five days a week. However, speaking of shift work, we can say that in reality it is almost impossible to specify a work schedule for an employee, which he would strictly follow for a long time. And now it’s not about the fact that the employee will necessarily violate the schedule of work shifts, going on vacation or getting sick. It's about changing production processes enterprises, shortage or excess of resources, as well as a simple human factor will cause the redistribution of workers' working time.

Work schedules

Labor legislation determines that when applying for a job, each employee of the enterprise is informed about the conditions of the upcoming work. One of these conditions is the mode of operation, that is, the schedule. The work schedule can be arbitrary, but taking into account the requirements of the law, in particular, Chapter 16 of the Labor Code of the Russian Federation. According to article 100 of the Labor Code of the Russian Federation, the working hours should determine:

• duration of the working week (five-day with two days off, six days with one day off, working week with staggered days off, part-time work week);
• work with irregular working hours for certain categories of workers;
• duration of daily work (shift), including part-time work (shift);
• start and end time of work;
• time of breaks in work;
• number of shifts per day;
• alternation of working and non-working days.

To describe the modes of operation in the program "1C: Salary and personnel management 8", a reference book is used Work schedules. The parameters of each schedule allow you to define all the above features of the mode of operation that it describes, as well as specify additional information that is subsequently used to calculate charges. For example, the schedule indicates the start time of the evening, night and day hours, this information is subsequently used to calculate the amount of allowances for work in the evening and night.

For a five-day and six-day working week, the schedule indicates the work schedule by day of the week (see Fig. 1). For a shift schedule (with floating days off), the work schedule scheme is a little more complicated: in a separate reference book shifts all shifts of the enterprise are described, for each shift the start and end time of work and the time of breaks are indicated; then, from these shifts, a work schedule is compiled. In this case, instead of the days of the week, which do not make sense for this scheme of work, simply the ordinal number of the day in the schedule is used.

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For example, a security guard's work schedule consists of six days: on the first day, he works the day shift, the second day, the evening shift, the third day, the night shift, and then he rests for three days, and so on. In order to enter data on such a work schedule into the program, it will be necessary to create 3 elements in the Shift directory corresponding to each work shift. The day shift starts at 8 am and ends at 4 pm, the evening shift is from 4 pm to 10 pm, and the night shift is from midnight to 8 am.

Then in the guide Work schedules in the new element, in addition to other schedule parameters, in the Shifts section, you enter data on the sequence of shifts in the schedule, indicating the ordinal number of the day. Weekends are also included in the schedule - in the rows corresponding to the weekend column Change remains empty (see Fig. 2).

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It should be remembered that the Labor Code of the Russian Federation prohibits work for two shifts in a row. However, in the program, in the work schedule for the same day, you can enter several lines in the schedule and, accordingly, several work shifts.

This possibility is provided for such cases when, for internal accounting purposes, work shifts are divided into several parts, while in aggregate the duration of the entire working time of an employee during the day does not exceed the norms established by law.

Thus, in the section shifts the security work schedule from the example under consideration should have six lines: three for work shifts and three for weekends.

Of particular importance is the parameter Start date- this date determines the starting point, the moment that will "link" the abstract work schedule with the real calendar. The reference date is the calendar date of the first day of the schedule, regardless of whether it is a work day or a day off.

Visually, the scheme of work according to this schedule (connection of work shifts with the calendar) is represented by the section Calendar work schedule forms.

It should be borne in mind that during the shift operation of the enterprise during the day, several workers can work in shifts at each workplace. For example, the enterprise security service, formed on January 1, 2009, consists of 6 security guards working in three shifts, as shown in the previous example. The scheme of their work in relation to calendar days is presented in Table 1.

Table 1

Worker	01.01.09	02.01.09	03.01.09	04.01.09	05.01.09	06.01.09
Guard 1
Guard 2
Guard 3
Guard 4
Guard 5
Guard 6

where Y is the morning shift, D is the day shift, B is the evening shift, off. - day off.

In order to display such a scheme in the program, it is necessary to create six similar work schedules for security guards (described in the previous example), which differ only in the order of shifts in the schedule.

It is also possible that for all six work schedules the order of shifts will be the same, and the schedules will differ by the parameter Report date: for guard 1, the reference date will be 01/01/2009, for guard 2 - 12/27/2008, for guard 3 - 12/28/2008, etc. (see Fig. 3).

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A prerequisite for the correct operation of such a scheme is that the reference date indicated in all schedules is less than the possible date for the start of the enterprise's operation under such modes; otherwise, employees who started work before the start date of the schedule will not be able to accrue wages.

Changing the operating mode

The easiest to register in information system the case of a change in the schedule - the transfer of an employee to another permanent mode of work. For example, due to a change in the operating mode of a store, there is no longer a need to guard it in night shift, in this case, the working time of all employees holding the positions of security guards must be redistributed.

The fact of such a schedule change is reflected in the program using the document Personnel movement of employees of the organization like any other change in working conditions.

It is more difficult to process in the information system the situation when work schedules change frequently or when the employee's work schedule does not represent a predetermined cycle of shifts. For example, the mode of operation of the boiler house is inextricably linked with the production plans of the enterprise: at a time when production facilities are not used, one duty officer is enough in the boiler room, and during the intensive work of the enterprise, workers of certain qualifications must be present in the boiler room. Needless to say, the work schedules of boiler house workers may not lend themselves to any algorithmization, especially if production plans enterprises depend, for example, on external orders? In this case, it is also quite likely that the production plans of the enterprise for the next month, and, accordingly, the work schedules of the boiler house employees, are approved shortly before the start of the billing period, and information about such schedules reaches the personnel department and the accounting department even later.

Entering individual schedules

To resolve such situations, the program provides a document . This document is in many ways similar to the usual time sheet, however, it is designed to enter information specifically about the employee’s planned work schedule for the month. This document does not indicate periods of vacations, sick leave, business trips - at the time of drawing up an individual schedule, information about them may not yet be available. The document reflects the same information as the section Calendar in the work schedule: the number of day, night and evening working hours for each employee and for all days of the month. In fact, the document serves to avoid the need to create many personnel relocation orders with frequent changes in work schedules.

The document works in two modes: time entry for each day of the period and summary time entry for the whole period. The first operating mode of the document allows for each employee to enter the expected number of day, night and evening hours for the next month in the context of each working day. In this way, you can, for example, register planned replacements for vacations or business trips of employees. Data entry for each day of the period, from the point of view of the program mechanisms, is completely similar to a personnel order for changing the employee's work schedule.

If the enterprise in general or for this employee in particular, the concept of night or evening hours is not introduced, the document implements the ability to hide unnecessary lines designed to display information about evening and night hours. The buttons are for this purpose. Night And Evening on the command panel of the tabular part of the document in the data entry mode for each day of the period (see Fig. 4). In the consolidated data entry mode, for each employee, the number of days and hours worked for the month as a whole, including evening and night hours, is indicated. This method of generating a document is simpler than the alternative one (by days), however, it can complicate other work related, for example, to calculating the payment for absenteeism. If a consolidated individual schedule is entered for an employee, the program cannot automatically calculate the number of paid days and hours of absence, and, accordingly, will not be able to determine the amount of payment. In this case, the amount of payment and the time of no-show will have to be calculated manually. Difficulties may also arise in the calculation of wages: the system will not automatically be able to determine the periods of displacement if absenteeism was registered for the employee in the billing period, and, accordingly, it will not take into account the previously entered data on unworked time. From the document, a time sheet can be printed in the form T-13.

The time sheet can be printed only if the document data is entered not in summary, but for each day.

The time sheet displays information entered not only by the document Entering individual organization work schedules, but all deviation documents for this employee in the specified billing period.

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Only one document can be entered per employee Entering individual work schedules during the billing period.

Timesheet entry

Document is designed to enter or correct data on deviations entered during the payroll period before payroll calculation.

The document provides an opportunity to indicate the type of absence in accordance with the classifier for the use of working time.

The data in the time sheet, as well as in the previous reviewed document, can be entered in summary or by days of the period. If the data is entered in summary, for each type of working time in the tabular part of the document, you can display a column that indicates information about the number of days and hours of absence. Setting the visibility of the table columns is done by clicking the button Change the composition of columns on the command panel of the table, no more than six types of time can be used simultaneously in a row.

The document can be automatically filled in with data on the working time of employees, while the tabular part will display all the working days of the employee in accordance with the previously entered individual work schedule, and if it is not there, in accordance with the work schedule, as well as all absenteeism and additional payments of the employee, information about which has already been entered into the program (see Fig. 5).

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When editing a timesheet with a summary method of time entry, you must remember that when you enter data on the time of absence, the time of appearance is not automatically recalculated. Thus, if the user in the timesheet entered information for the employee on a two-day leave without pay, but did not reduce the number of days of attendance, the employee's salary will be calculated based on the data on the fully worked month.

Document with time entry method by days of the period provides the user with a table in which, for each day of the billing period, one or more working time symbols can be entered indicating the number of hours of this time. Types of time are indicated using letter codes defined in the directory Classifier for the use of working time. If you need to enter several types of use of working time on one day, you can enter several letter designations with hours worked, for example: "I-6, N-2".

When entering time by day of the period, the time sheet (see Fig. 6) can be issued both for a full month and for its part: the first or second half of the month; arbitrary period within a month. With consolidated data entry, a document can only be issued for a full month.

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Be sure to keep in mind that, despite the possibility of editing hours worked and absenteeism using the time sheet, the calculation of the amount of payment for absenteeism and the amount of additional charges is carried out by special primary documents of the system. For example, entering information about a two-day business trip of an employee in a time sheet will not automatically calculate the amount of payment based on average earnings. To calculate the payment for a business trip, a document must be entered Average pay. Absenteeism information entered in the timesheet will only affect the calculation of pay for hours worked.

To pay for work at night and in the evening, in addition to the schedule, individual schedule or time sheet, it is necessary that a document be issued for this employee Entering information about the planned accruals of employees of the organization indicating the amount of payment for evening and night hours. Payment amounts are calculated by document Payroll for employees of the organization.

The time sheet has the ability to indicate the types of time classified as hours worked in excess of the norm - overtime hours or hours of work on holidays. It should be noted that without registration of the relevant primary documents payment for overtime is not recorded in the program, even if the overtime is reflected in the document Entering timesheets. This is due to the fact that overtime is paid separately from the main salary, and their presence, unlike absenteeism, does not affect the calculation in any way.

The consequence of this algorithm is that when printing from a document of form T-13, information about overtime hours worked or work in holidays in printed form will not be reflected until the documents are entered into the program Overtime pay or Payment for work on holidays and weekends. Recall that when printing from a document, the form of the T-13 time sheet is filled with data on hours worked and absenteeism of employees based on the results of all previously entered primary documents and deviation documents, and not only according to the time sheet. It is also important to remember that the T-13 form can be printed from a document only when you enter the time by day of the period; you cannot print the T-13 form from the "summary" time sheet.

"Time sheet T-13"

A report can be generated at any time during the billing period Timesheet T-13. Form T-13 is filled in with the data of the employee's work schedules, individual schedules and timesheets, primary documents, deviation documents entered into the program at the time the report was generated.

3.1, as practice shows, raises a lot of questions. And that they just don’t come up with an accountant in the program for setting up and calculating payroll for employees who work in shifts. And, therefore, in this article, I would like to pay special attention to this issue.

Since the implementation of correct, initial settings in the program is 95% success for the correct automatic calculation of payroll, as well as the correct calculation of contributions and personal income tax and, therefore, the correct filling of regulated reports 6-personal income tax, calculation of insurance premiums, 2-personal income tax and etc. So, let's imagine a situation where employees work in shifts of two working days, 12 hours a day with two days off. This mode implies the work of two employees in turn, so we will set up two schedules, for each shift it will be different. In our example, it turns out that there are two shifts, but in practice it can be three or four, with a shift of a day or two. Therefore, as many shifts are at the enterprise, so many schedules need to be set up.

In the program 1C: ZUP 3.1 in the menu setting, employee work schedules, you need to create a graph and name it, for example: First shift 2 to 12(Fig.1).

Now, let's look at how to set up the first shift schedule through the properties (Fig. 2, p. 1). Set checkbox - in cycles of arbitrary length(Fig.2, item 2). When setting - accounting for holidays, will predetermine holidays in the schedule as weekends. Suppose that in our example, employees work on holidays, so for our example, the flag does not need to be set (Fig. 2, p. 3). The affixed flag - summarized accounting, will allow processing to reflect for the selected period of time (Fig. 2, item 4). Determine which hours are included in the twelve-hour shift. Night time, according to Part 1, Art. 96 shopping mall, working hours from 22.00 to 06.00. Therefore, if the shift falls on these hours, then you need to set the flag - night hours(Fig.2, p.5).

You need to determine the method of payment for night hours when filling out the initial settings of the program on the tab - hourly payment- night work allowance is used(Fig. 3).

If initial setup was made without the possibility of accruing payment for night hours, then you can always return to it in the course of work when you turn it on in the program - all functions - processing - initial program setup(Fig.4).

The working shift is from 12.00 to 24.00, which means that 2 hours out of 12 working hours are at night. The work schedule table should be completed - one recurring fragment of the work schedule: 10 hours during the day and 2 hours at night. The second day is filled in the same way. Days 3 and 4 are days off. Therefore, we fill in the day (3.4), and in the turnout field we set the night and day hours - zero(Fig.5).

To create a work schedule for the 2nd shift, you should either set a different start date, or swap working days and days off (Fig. 6).

Save button - OK, the schedule is automatically filled for the entire current year. I draw your attention to the fact that in January the first shift starts working on January 1, and rests on January 3 and 4 (Fig. 7).

Accordingly, when filling out the second schedule (Fig. 6), we call it: Second shift 2 to 12, employees hired according to it will work on January 3 and 4, and rest on January 1 and 2, respectively (Fig. 8).

That's all for today! I hope this article will be useful to you in keeping records at your enterprise. I will be very grateful if you write your comments, since only Feedback with you will allow me to understand how this issue is relevant or not. Or maybe it needs to be disclosed in more detail, or you have related issues that need to be addressed in future articles. In any case, only you, dear readers, are my guide!

"Salary", 2010, N 11

The work schedule is the main tool for planning working time and monitoring compliance with labor standards. In the article we will talk about scheduling, taking into account the requirements of labor legislation, as well as the procedure and settings necessary for the correct planning of working time in software products 1C.

When drawing up work schedules, many factors should be taken into account: the time of day, the state of health of the employee, his family circumstances, rights to benefits, etc. Therefore, before moving on to scheduling work using the 1C program, let us recall what norms must be taken into account.

The norm of working hours according to the Labor Code

Working time is the time during which the employee, in accordance with the internal labor regulations and the terms of the employment contract, must perform labor duties (part 1 of article 91 of the Labor Code of the Russian Federation).

Labor legislation establishes clear limits on working hours for various categories workers.

Note. The employee has the right to know

The employee must have information about the working hours, start and end times of the working day (shift). According to part 3 of Art. 68 of the Labor Code, when hiring, the employer is obliged, against signature, to familiarize the employee with the internal labor regulations, other local regulations directly related to his future labor activity. These include, in particular, work schedules. So, for example, the shift schedule should be made public one month before the start of application, with shift method organization of labor - for two months.

Weekly working hours

Normal working hours cannot exceed 40 hours per week (Part 2, Article 91 of the Labor Code of the Russian Federation).

Table 1

Categories of workers	Duration working hours per week	Norm of Labor code
1	2	3
Up to 16 years old	No more than 24 hours	Part 1 Art. 92
16 to 18 years old	No more than 35 hours	Part 1 Art. 92
Disabled people of I or II group	No more than 35 hours	Part 1 Art. 92
Employed at work with harmful and (or) hazardous conditions labor	No more than 36 hours	Part 1 Art. 92
students educational institutions, working during school year in free from study time	up to 16 years	No more than 12 hours	Part 2 Art. 92
from 16 under 18	No more than 17.5 hours	Part 2 Art. 92
Women working in the districts Far North and equated to them areas	No more than 36 hours	Article 320
University and secondary students special educational institutions part-time and part-time (evening) forms of education for 10 months of school before the start graduation project or surrender of state exams (optional)	Work week shortened by 7 hours	Part 4 Art. 173 and part 4 of Art. 174
Evening students (replaceable) general educational institutions during the academic year	Work week shortened by business day or corresponding number of workers hours	Part 3 Art. 176
teachers	No more than 36 hours	Part 1 Art. 333
Medical workers	No more than 39 hours	Part 1 Art. 350

An employee's weekly uninterrupted rest cannot be less than 42 hours (Article 110 of the Labor Code of the Russian Federation).

Daily working hours

Normal daily shift. With a 40-hour work week, the daily work shift is typically eight hours.

Reduced work shifts. For some categories of workers, labor legislation limits the duration of daily work. This is established by Art. 94 of the Labor Code. Their list is given in Table. 2 on p. 93.

table 2

Reducing the work shift by one hour. In some cases, the duration of the work shift must be reduced by one hour.

For example when the work shift is directly precedes a public holiday(part 1 of article 95 of the Labor Code of the Russian Federation). If a holiday falls on a Monday, the working day on Friday is not reduced.

Also, the work shift is reduced by 1 hour when it falls on night time from 22.00 to 6.00 (part 2 of article 96 of the Labor Code of the Russian Federation).

The duration of the night shift is not reduced for employees who have a reduced working day and for those who have been hired specifically for night work.

When drawing up a shift schedule, you will have to take into account that work at night is not allowed (part 5 of article 96 of the Labor Code of the Russian Federation):

• pregnant women;
• employees under the age of 18, with the exception of persons involved in the creation and (or) performance of works of art.

To schedule night shifts, in some cases you will need written agreement employee and a certificate stating that night work not prohibited by medical indications. This condition applies (part 5 of article 96 of the Labor Code of the Russian Federation):

• women with children under the age of three;
• disabled people;
• workers with disabled children;
• workers caring for sick members of their families;
• workers raising children under the age of five without a spouse, including guardians.

Breaks for rest and meals. During the working day (shift), the employee must be given a break for rest and meals lasting no more than two hours and at least 30 minutes, which is not included in working hours (part 1 of article 108 of the Labor Code of the Russian Federation).

Breaks for feeding the baby. Employees with children under the age of one and a half years, at least every three hours, are provided, in addition to a break for rest and food, additional breaks for feeding the child (children) lasting at least 30 minutes each (part 1 of article 258 of the Labor Code of the Russian Federation) . If there are two or more children, the break time increases to one hour.

According to the woman, breaks for feeding the baby can be:

• attached to a break for rest and meals;
• moved to the beginning or end of the work shift with a corresponding reduction.

Breaks for feeding the child (children) are included in working hours (part 4 of article 258 of the Labor Code of the Russian Federation).

The norm of working hours for part-time workers. Part-time employment - the performance by an employee of other regular paid work on the terms of an employment contract in his free time from his main job (part 1 of article 282 of the Labor Code of the Russian Federation). Part 1 of Art. 284 of the Labor Code establishes limits on the duration of the daily shift when working part-time. It should not exceed four hours a day. On days when the employee is free from the performance of labor duties at the main place of work, he can work part-time full-time (shift). This should be taken into account when scheduling part-time work.

Exceeding the daily norm of working hours. Can't plan on schedule overtime work, that is, work performed at the initiative of the employer, outside the working hours established for the employee. Its duration cannot exceed four hours for two consecutive days and 120 hours a year (part 6 of article 99 of the Labor Code of the Russian Federation).

The norm of working hours with summarized accounting

If your production cannot meet the daily or weekly working hours, you should introduce a summary accounting. In the case of summarized accounting, the employer is obliged to ensure compliance with the norm of working hours not during the working day (shift), week, but during the accounting period. The accounting period can be a month, a quarter, any period of time not more than a year (part 1 of article 104 of the Labor Code of the Russian Federation).

The normal number of working hours for the accounting period is determined on the basis of the weekly working hours established for a certain category of employees. For employees working part-time (shift) and (or) part-time working week, the normal number of working hours for the accounting period is reduced accordingly (part 2 of article 104 of the Labor Code of the Russian Federation). For example, the accounting period is a quarter. From October 1 to December 31, 2010, women workers in the High North must work a total of 466 hours.

Making work schedules

The time of performance of labor duties is set for each employee before the start of work. In what form should he be familiarized with the schedule? Obviously, the answer depends on the frequency of the mode change.

Stable work schedules: one entry is enough

Making a schedule for those who work five working days a week (40 working hours) is not difficult. It can be established by the internal labor regulations, for example, by the following entry: "A five-day working week is established at the enterprise with a weekly work duration of 40 hours. Work is carried out from 9.00 to 18.00 daily on working days with a lunch break from 13.00 to 14.00." Similar entry, but already in employment contract it is possible to fix a stable schedule for privileged categories of workers, for example, for disabled people or minors, whose work is also carried out according to a stable schedule, but in a reduced mode. Recall that the deviation from the work schedule established by the internal labor schedule must be necessarily reflected in the employment contract (part 2 of article 57 of the Labor Code of the Russian Federation).

Changing work schedules

With shift work, a shift method of organizing labor, and in all cases where the summarized accounting of working time is used, the mode of work and rest cannot be classified as stable.

Repetitions in the work schedule are possible, but they are not systematic, but random. It is impossible to guess which day or shift the work will fall on.

A special way of organizing work obliges the employer to draw up clear work schedules in advance. So, in a multi-shift mode, the exact work schedule should be made public a month before the start of work (part 4 of article 103 of the Labor Code of the Russian Federation). With the rotational method of organizing work, it is necessary to familiarize the employee with the schedule no later than two months before its introduction (part 1 of article 301 of the Labor Code of the Russian Federation). At the same time, it is impossible to get by with an entry in the internal regulations or in an employment contract. You need to make a full-fledged schedule in the form of a table.

Graph in the form of a table. Content

Consider the content of the graph in the form of a table.

Graph structure. As a rule, one table covers one calendar month of work of one subdivision, section, brigade, etc. Numbers in vertical columns calendar month, in the lines - the names of the workers. With a multi-shift schedule, it is convenient to draw up a schedule by combining in one block (on one sheet) those workers who replace each other within one day from shift to shift, in the next block (sheet) - the next group of shifters. At the intersection of the graph and lines, the number of hours that the employee will have to work on that day is put down. As an option - the interval of work, that is, the start time of the shift or the start and end times are indicated.

Results. It is convenient when the number of hours and the interval of work complement each other. The schedule in this case can be used both for planning working hours and for monitoring compliance with labor standards. Since the value obtained as a result of summing up the daily shift hours of work ("Total" horizontally) forms the planned number of working hours per employee per month. The sum of the results for all months of the accounting period should not exceed the established norm of working hours.

The vertical sum for changing workers during the day is 24 hours. Only two exceptions are possible here - on the days when the clock hands are switched to summer and winter time<1>.

<1>Read more about accounting for and paying for extra hours of work during the transition to winter time on p. 46. ​​- Note. ed.

This pattern allows you to detect inaccuracies that sometimes occur when manually compiling schedules: sometimes it turns out that the sum of the work of all shifters per day is more or less than 24. This means that the schedule was drawn up incorrectly. You can eliminate such inaccuracies by using software tools scheduling work that 1C offers you.

We draw up work schedules in the 1C program

The methodological material was prepared by M. Eropkin and O. Leonova, specialists of the HR and payroll automation department of the Microtest company.

Software capabilities to automate the accounting and planning of employees' working time for various work schedules are provided by the configurations "1C: Payroll and Personnel Management 8" and "1C: Production Enterprise Management 8"<2>. Consider the sequence of actions in the automated scheduling of work in 1C programs.

<2>At the time of signing the number, such configuration versions as "Salary and Human Resources", edition 2.5 (2.5.27) and "Management manufacturing plant", edition 1.2 (1.2.33). - Note ed.

General list of procedures for scheduling work in the 1C program

Working time planning in 1C software products involves a series of sequential actions.

1. Fill in the production calendar (performed annually).
2. Enter all work schedule templates used in the company (performed when you start working in the program and as new schedules appear).
3. Customize the entered work schedule templates (performed when a new schedule is entered).
4. Fill in the work schedules for the coming year (performed annually).
5. Assign an appropriate schedule to each employee (performed regularly).

Let's consider all the necessary actions in more detail.

Filling out the production calendar

To correctly record the working time of employees, it is necessary to fill out the production calendar annually. Information about public holidays, weekends and pre-holiday days is entered manually based on the decrees of the Government of the Russian Federation on the postponement of holidays in the coming year. After entering this information, you can print and check the correctness of filling in the summary data on the number of working days and holidays / hours in a month. So what exactly needs to be done? Below is the sequence of actions for filling in the production calendar for the coming year, as well as the view of the working window (Fig. 1 - not shown).

Figure 1 Figure not shown. Entering chart templates used in the company

The program allows you to enter various templates for work schedules (Fig. 2 - not shown):

• five days, six days;
• schedules of part-time (reduced) working time;
• interchangeable;
• graphs of the summarized accounting of working hours;
• schedules by calendar days, etc.

Figure 2 Figure not shown.

The number of charts that can be registered in the program is unlimited. Below is the sequence of actions for introducing a new template (Fig. 3 - not shown).

Figure 3 Figure not shown. Setting up and filling in charts

To set up a work schedule, use the "Schedule filling assistant" service (Fig. 4 - not shown). The program offers you two options for action: setting according to an existing template and setting it manually.

Figure 4 Figure not shown.

Template customization. The assistant will prompt you to fill in the chart based on one of the predefined templates:

• "Five days 40 hours": from Monday to Friday - 8 hours, in pre-holiday days- 7 o'clock;
• "Six-day 40 hours": from Monday to Friday - 7 hours, on Saturday - 5 hours, on pre-holiday days, respectively - 7 hours and 4 hours;
• "A day in two" and "A day in three" - shift schedules with a change of 24 hours with a specified frequency starting from the date of reference. For these schedules, evening and night hours can be provided - 2 hours and 10 hours per shift;
• "Calendar days- every day 8 hours.

Please note: when creating a schedule using the template "Five days 40 hours" or "Six days 40 hours", holidays are taken into account, in other templates holidays are not taken into account.

After filling in according to the template, if necessary, you can correct the completed schedule manually.

Manual setting. If you need to enter more complex charts than those offered in the templates, when starting the "Chart filling assistant" service, select the "Manually set up" chart filling method (Fig. 5 - not shown).

Figure 5 Figure not shown.

Let's consider the possibilities of setting the chart parameters manually (Fig. 6 - not shown).

Figure 6 Figure not shown.

1. In the "Schedule type" field, specify the duration of the working week in days - "Five days" or "Six days".

To reflect the shift mode of operation, select the "Shift" chart type.

If you select the "Calendar days" chart type, the working time data will be filled in based on the fact that all days of the year are working days.

1. The "Hours per week" field specifies the duration of the working week in hours. This parameter is used when converting an employee's monthly or daily rate into an hourly rate, for example, to pay for night hours.
2. When you check the "Summated accounting of working hours" checkbox, the holidays marked in production calendar, are not taken into account.

Checking the box also affects the calculation of some accruals. For example, "Payment according to average earnings" when paying for business trips and in other cases (except for holidays) provided for by labor legislation, in this case it will use the average hourly earnings, and not the average daily.

4, 5. The flags "Keep a record of night hours" and "Keep a record of evening hours" are set when it is necessary to provide for night and / or evening hours in the schedule.

The number of night and evening hours per day is determined according to the schedule schedule.

1. The "Include holidays" checkbox is selected when it is necessary to consider holidays as non-working days.

For the "Five-day", "Six-day" and "Calendar days" schedule types, on the pre-holiday day, the working time is reduced by one hour.

For shift schedules holidays are not shortened.

1. When checking the "Part-time" checkbox, you must also select the type of part-time: "Part-time" or "Short working week".

If employees working on this schedule are scheduled to be assigned tariff rate Based on the full-time schedule, you must select the method for calculating the time norm "According to a different schedule" and a full-time schedule.

After you specify all the necessary data, proceed to the next step of entering information by clicking the "Next" button.

Depending on the type of schedule selected in step 1, a certain form of setting the schedule opens.

If the schedule type "Shift" is selected, the shift setting form is displayed to describe the cycle of shift work (Fig. 7 - not shown).

Figure 7 Figure not shown.

For the "Five-day", "Six-day" or "Calendar days" charts, a form is displayed to display hours by day of the week (Fig. 8 - not shown).

Figure 8 Figure not shown.

If the need to take into account night and evening hours is indicated, the system will offer to fill out an extended schedule form (Fig. 9 - not shown).

Figure 9 Figure not shown.

After you have entered the required parameters, click the "Fill" button. After automatically filling the graph, if necessary, you can correct it manually (Fig. 10 - not shown).

Figure 10 Figure not shown. Assigning work schedules to employees

Work schedules must be assigned to employees at the time of hiring or at the time of personnel movements using the appropriate personnel documents systems (Fig. 11 - not shown).

Figure 11 Figure not shown.

When calculating wages, the program automatically calculates working hours according to the assigned schedule (Fig. 12 - not shown).

Figure 12 Figure not shown.

O.S. Ovchinnikova

Deputy Chief Editor

magazine "Salary"