Job description of the HR inspector. Job description of the HR inspector: general provisions
Job description is one of the main documents regulating the work of employees. As a rule, the personnel department prepares drafts of such acts not only for its specialists, but also for the entire staff of the organization. Heads of departments participate in the process of coordination and make their own additions.
Before the act becomes a valid document, you must:
- develop a project;
- to approve;
- approve;
- put into action;
- familiarize the employee against signature.
To correctly specify all qualification characteristics, it is necessary to use professional standards in areas of activity.
Job description of the inspector of the personnel department sample 2018
On July 1, 2016, article 195.3 of the Labor Code of the Russian Federation came into force. It regulates the application of professional standards. The employer can use the list of work functions, the necessary knowledge and skills to compile a list of duties, rights, responsibilities of subordinates.
The job description of the inspector of the personnel department of the sample of 2018 saves general rules creating local documents. The main source of information for their compilation is professional standard 07.003 "Human Resources Specialist". It operates on the basis of the order of the Ministry of Labor and social protection RF dated October 6, 2015 N 691n.
According to the new rules of professional standards, the inspector of the personnel department can be called a specialist in the personnel department. You can add the following phrases to the job title:
- on personnel records management;
- on documentation support work with personnel;
- documentation support for personnel;
- by staff.
Qualification requirements and a list of duties must comply with professional standards. The job title can be edited.
If there is a need to introduce new items, you can issue an addendum to the document. All stages of work with the add-on must be observed. With the additions, the employee, as well as with the main act, gets acquainted with the signature and is responsible for their implementation.
For more information on what the job description of a HR specialist looks like, see this article.
Job description of the inspector of the personnel department - basic provisions
Each organization can choose the appearance and form of compiling this document independently. Remain unchanged General requirements to the preparation of documents.
The title page must contain information with the details of the organization. Must be specified the exact name organizations. An approval entry must be placed in the upper right corner. The director puts his signature and the date of approval of the document. The job title must match the staffing table.
The job description of the HR inspector may contain the following sections:
- general position;
- knowledge and skills;
- basic labor functions;
- list of functional duties;
- the rights;
- area of responsibility;
- organizational matters;
- final position.
At the end, a record of the acquaintance of the employee and the date is placed. The material must be stitched, numbered pages, make a certification note, put a seal. Let's take a closer look at each section...
The general part should contain information:
- about how the employee should be appointed to the position;
- on educational requirements;
- on qualification requirements;
- about subordination;
- replacement for the period of absence of the employee.
A number of issues are decided by the immediate superiors. This is reflected in the job description of the head of the personnel department (sample 2018).
The main labor function of the inspector relates to the documentary support of work with personnel. Business administration is one of the main functional responsibilities this specialist. More detailed information should be listed in a separate section. It is the most extensive. Work on documentation accounting and movement of employees may be the main one for this position, or be supplemented by functions for the selection, training or evaluation of personnel. You can break this section of the instruction into separate blocks.
Separately, it is worth pointing out the ability to work in personnel electronic programs, with office equipment, about the degree of computer use, knowledge of basic computer programs.
In the instructions, it is worth listing the documents that the inspector must draw up. It will not be superfluous to indicate additional functionality, if any.
If the organization has developed a Regulation on personnel document flow, in the instructions you need to make a link to it. The inspector must know the content of the document, and comply with its requirements.
The rights and powers of an employee, as a rule, have general character for all workers. This part of the instruction can be repeated for all employees of the organization.
If the execution of functions is associated with special modes of operation, this should be indicated in a separate section. These special functions are:
- business trips;
- work with information related to state secrets;
- maintaining military records;
- interaction with employment centers, government agencies, external organizations.
The employee must leave a written record of familiarization and agreement with the instruction, indicate the date of familiarization.
And about what the job description of an archivist is, it is written.
Responsibility of the Human Resources Inspector
It is worth noting especially that if the employee is not charged with any duties, then he is not responsible for their fulfillment. Therefore, the preparation of instructions must be taken responsibly and take into account all the features of the work of a specialist in the personnel department. When checking or resolving contentious issues with an employee, the job description is one of the main documents that is requested by the inspector.
Job description of the inspector for personnel in an educational institution
In educational institutions, the inspector of the personnel department performs the main duties that are defined in the professional standards. However, due to the specifics of work in the educational system, additions may be made to standard duties.
The inspector of the personnel department in an educational institution should additionally study the documents regulating the work of educational institutions.
Job description of the HR inspector 2018 at school
For employees in the school, the job description is developed taking into account work in educational institution. Labor legislation establishes additional guarantees, benefits and special working conditions for teachers.
The Human Resources Inspector should examine these features. Responsibilities include advising school employees on labor issues, paperwork.
Type sample
I approve
(name of company,
enterprises, etc., his
legal form) _________________________
(director or other
executive,
authorized
approve official
instructions)
(initials, surname)
_________________________
(signature)
"" _____________ 20__
Job description
personnel inspector
______________________________________________
(name of organization, enterprise, etc.)
"" ______________ 20__ N_________
This job description has been developed and approved for
basis employment contract from __________________________________________
(name of the position of the person for whom
______________________________________________________ and in accordance with
this job description has been drawn up)
provisions Labor Code Russian Federation and other regulatory
acts regulating labor relations In Russian federation.
I. General provisions
1.1. The Human Resources Inspector belongs to the category of specialists.
1.2. HR inspector hired and fired
by order of the director of the enterprise on the presentation of _________________________
(Head of Human Resources,
head of the structural unit, which is part of the personnel department)
1.3. A person who has
the average professional education, no requirement for experience
work, or initial vocational education, special
training according to the established program and work experience in the profile of at least
______ years, including this enterprise at least ______ year(s).
1.4. The Human Resources Inspector reports directly to _______________
(to the head
________________________________________________________________________.
personnel department, head of the structural unit, which is part of
personnel department)
1.5. During the absence of the HR inspector (business trip, vacation,
illness, etc.) his official duties are performed by the appointed in
in accordance with the established procedure, a deputy who bears full responsibility
for high-quality, efficient and timely implementation.
1.6. In his work, the HR inspector is guided by:
- normative documents regulating the issues of accounting and
staff movements;
- methodological materials on personnel issues;
- the charter of the enterprise;
- labor regulations;
- orders and instructions of the director of the enterprise;
- this job description.
1.7. The Human Resources Inspector must know:
- legislative and regulatory legal acts on personnel matters,
teaching materials on maintaining documentation on accounting and movement
personnel;
- labor legislation, rules and norms of labor protection;
- structure and staff of the enterprise; order of registration, maintenance and
storage of work books and personal files of employees of the enterprise;
- the procedure for establishing the names of workers' professions and positions
employees, total and continuous work experience, benefits, compensations,
registration of pensions for employees;
- the procedure for recording the movement of personnel and compiling the established
reporting;
- the procedure for maintaining a data bank on the personnel of the enterprise;
- the basics of office work;
- means of computer technology, communications and communications.
II. Functions
The Human Resources Inspector has the following responsibilities:
2.1. Keeping records of the personnel of the enterprise and its divisions.
2.2. Participation in the development of measures to reduce staff turnover.
2.3. Preparation of personnel documentation.
2.4. Checking compliance with vacation schedules at the enterprise.
2.5. Controlling the state labor discipline in
divisions of the organization, submission of established reporting.
III. Job Responsibilities
To perform the functions assigned to him, the personnel inspector
must:
3.1. Keep records of the personnel of the enterprise, its divisions in
According to unified forms primary accounting records.
3.2. Organize the recruitment, transfer and dismissal of employees in accordance with
with labor legislation, regulations and orders of the head
enterprises, as well as other established personnel documentation.
3.3. Form and maintain personal files of employees, enter into them
work-related changes.
3.4. Prepare the necessary materials for qualification,
attestation, competitive commissions and presentation of employees to
incentives and awards.
3.5. Fill out, record and store work books, produce
calculation of seniority, issue certificates of current and past employment
activities of workers.
3.6. Make entries in work books about incentives and
employee awards.
3.7. Enter information about the quantitative, qualitative composition
employees and their movement in the data bank on the personnel of the enterprise, monitor
for its timely updating and replenishment.
3.8. Keep records of the provision of vacations to employees, implement
control over the preparation and observance of the schedules of regular holidays.
3.9. Prepare pension insurance cards, other documents,
necessary for the appointment of pensions to employees of the enterprise and members of their
families, establishing benefits and compensations; in the presence of staff turnover
study its causes, participate in the development of measures to reduce
staff turnover.
3.10. Prepare documents after deadlines
current storage to be deposited in the archive, draw up the established
reporting.
3.11. Monitor the state of labor discipline in
divisions of the organization and compliance by employees with the rules of internal
labor schedule.
3.12. _____________________________________________________________.
IV. The rights
The Human Resources Inspector has the right to:
4.1. Get acquainted with the draft decisions of the company's management,
relating to his activities.
4.2. Submit proposals for consideration by management
improvement of the work related to the duties stipulated
of this instruction.
4.3. Receive from leaders structural divisions,
information and documents necessary for the performance of their
official duties.
4.4. Involve specialists from all structural divisions
enterprise to solve the duties assigned to it (if it is
provided for by the provisions on structural divisions, if not - with
permission of the head of the enterprise).
4.5. Require the management of the enterprise to assist in
performance of their duties and rights.
4.6. ______________________________________________________________.
V. Responsibility
The Human Resources Inspector is responsible for:
5.1. For failure to perform (improper performance) of their official
duties set out in this job description
within the limits determined by the labor legislation of the Russian Federation.
5.2. For those committed in the course of carrying out their activities
offenses - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
5.3. For causing material damage - within the limits determined
labor, criminal and civil legislation of the Russian Federation.
The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)
Head of structural unit (initials, surname)
(HR department) _________________________
(signature)
"" _____________ 20__
AGREED:
Head of the legal department
(initials, surname)
_____________________________
(signature)
"" ________________ 20__
I am familiar with the instruction: (initials, surname)
_________________________
(signature)
Maintaining the company's HR records is the main job responsibility Human Resources Inspector (or Human Resources Inspector), but in a small organization, he may also be involved in solving other personnel management tasks. Most of the points in the proposed sample job description for the inspector of the personnel department are devoted to the maintenance, accounting and storage of work books, which is not surprising, because they still remain the main “labor” document of employees.
Job description of the inspector of the personnel department
(Job description of the personnel inspector)
APPROVE
CEO
Surname I.O. ________________
"________"_____________ ____ G.
1. General Provisions
1.1. The HR inspector belongs to the category of specialists.
1.2. The personnel department inspector is appointed to the position and dismissed from it by order CEO as directed by the Head of Human Resources.
1.3. The Human Resources Inspector reports directly to the Head of Human Resources.
1.4. A person who meets the following requirements is appointed to the position of inspector of the personnel department: higher professional, work experience in the relevant field for at least a year.
1.5. During the absence of the inspector of the personnel department, his rights and obligations are transferred to another official, which is announced in the order for the organization.
1.6. The Human Resources Inspector must know:
- legislative and regulatory acts relating to the organization of office work in the organization and accounting of the movement of personnel, registration of pension files, maintenance and storage of work books and personal files of employees of the organization, preparation of files for archiving;
- labor legislation;
- structure and staff of the company;
- personnel office work, the procedure for accounting for the movement of personnel and reporting;
- the procedure for establishing the names of the professions of workers and positions of employees, the general and continuous length of service of a certain work, benefits and compensations, the registration of pensions for employees;
- the procedure for maintaining a data bank on the company's personnel.
1.7. The Human Resources Inspector is guided in his activities by:
- legislative acts of the Russian Federation;
- Regulations on the personnel department, Charter of the organization, Internal labor regulations, other regulations of the company;
- orders and directives of the management;
- this job description.
2. Responsibilities of the HR Inspector
The Human Resources Inspector has the following responsibilities:
2.1. Controls the timely execution of instructions, orders and instructions of the head of the personnel department.
2.2. Keeps records of the personnel of the company, its divisions in accordance with unified forms of primary documentation.
2.3. Draws up the admission, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the company, as well as other established documentation on personnel.
2.4. When hiring, he introduces the provisions on discipline in the organization, on working time and rest time, keeps records and issues service certificates.
2.5. Directs to briefing on safety, industrial sanitation and fire protection, rules and regulations of labor protection.
2.6. Forms and maintains personal files of employees, makes changes in them related to labor activity.
2.7. Prepares the necessary materials for qualification, attestation, competitive commissions and presentations to employees for incentives and awards.
2.8. Fills, takes into account and stores work books, calculates the length of service.
2.9. Makes entries in work books about incentives and rewards for employees.
2.10. Issues certificates of present and past labor activity workers for submission to other institutions.
2.11. Maintains strict records of work books and inserts, registers the receipt and issuance of work books and inserts to them.
2.12. Enters information about the quantitative, qualitative composition of employees and their movement into the company's personnel data bank, monitors its timely updating and replenishment.
2.13. Keeps records of the provision of vacations to employees, monitors the preparation and compliance with the schedules of regular vacations.
2.14. Draws up pension insurance cards and other documents necessary for assigning pensions to employees of the enterprise and their families, establishing benefits and compensations.
2.15. She studies the movement and causes of staff turnover, participates in the development of measures to reduce it.
2.16. Prepares documents after the expiration of the established terms of the current storage for depositing in the archive.
2.17. Carries out control over the state of labor discipline in the divisions of the enterprise and compliance with the rules of internal and labor regulations by employees.
2.18. Keeps records of violations of labor discipline and controls the timeliness of acceptance by the administration, public organizations and labor collectives of appropriate measures.
2.19. Performs other official assignments of the head of the personnel department.
3. Rights of the Human Resources Inspector
The Human Resources Inspector has the right to:
3.1. Get acquainted with the draft decisions of the management of the enterprise relating to its activities.
3.2. Request from the structural divisions of the enterprise information and documents necessary for the performance of his duties.
3.3. Submit proposals for the management to improve the work related to the provisions of this responsibilities.
3.4. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
4. Responsibility of the Human Resources Inspector
The Human Resources Inspector is responsible for:
4.1. For non-performance and / or untimely, negligent performance of their duties.
4.2. For non-compliance with current instructions, orders and orders for the preservation of trade secrets and confidential information.
4.3. For violation of the internal labor regulations, labor discipline, safety and fire safety rules.
We bring to your attention a typical example of a job description for a personnel inspector, a sample of 2019. A person who has a secondary vocational education without presenting requirements for work experience or initial vocational education, special training according to an established program and at least 3 years of work experience in the profile, including at this enterprise at least 1 year, can be appointed to this position. Do not forget that each instruction of the personnel inspector is issued on hand against receipt.
It provides typical information about the knowledge that an HR inspector should have. About duties, rights and responsibilities.
This material is included in the huge library of our site, which is updated daily.
1. General Provisions
1. The personnel inspector belongs to the category of specialists.
2. A person who has a secondary vocational education without presenting requirements for work experience or initial vocational education, special training according to an established program and work experience in the profile of at least 3 years, including at this enterprise at least 1 year, is accepted for the position of a personnel inspector .
3. The HR inspector is hired and dismissed by the director of the organization.
4. The HR inspector must know:
- legislative and regulatory legal acts, methodological materials on maintaining documentation on accounting and movement of personnel;
— labor legislation;
- the structure and staff of the enterprise;
- the procedure for registration, maintenance and storage of work books and personal files of employees of the enterprise;
- the procedure for establishing the names of the professions of workers and positions of employees, the total and continuous length of service, benefits, compensations, registration of pensions for employees;
- the procedure for recording the movement of personnel and compiling established reporting;
- the procedure for maintaining a data bank on the personnel of the enterprise;
- the basics of office work;
- means of computer technology, communications and communications;
- internal labor regulations;
— rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
5. In his activities, the personnel inspector is guided by:
- the legislation of the Russian Federation,
- the charter of the organization,
- orders and orders of employees to whom he is subordinate in accordance with this instruction,
- this job description,
- The internal labor regulations of the organization.
6. The personnel inspector reports directly to the head of the personnel department.
7. During the absence of the HR inspector (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the appropriate rights, duties and is responsible for the performance of the duties assigned to him.
2. Job responsibilities of the HR inspector
HR Inspector:
1. Keeps records of the personnel of the enterprise, its divisions in accordance with unified forms of primary accounting documentation.
2. Draws up the admission, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established documentation on personnel.
3. Forms and maintains personal files of employees, makes changes in them related to labor activity.
4. Prepares the necessary materials for qualification, attestation, competitive commissions and presentation of employees for incentives and awards.
5. Fills in, takes into account and stores work books, calculates the length of service, issues certificates on the current and past labor activities of employees.
6. Makes entries in work books about incentives and awards for employees.
7. Enters information about the quantitative, qualitative composition of employees and their movement into the data bank on the personnel of the enterprise, monitors its timely updating and replenishment.
8. Keeps records of the provision of holidays to employees, monitors the preparation and observance of the schedules of regular holidays.
9. Draws up pension insurance cards, other documents necessary for assigning pensions to employees of the enterprise and their families, establishing benefits and compensations.
10. Studies the causes of staff turnover, participates in the development of measures to reduce it.
11. Prepares documents after the expiration of the established terms of the current storage for depositing in the archive.
12. Monitors the state of labor discipline in the divisions of the organization and compliance with the internal labor regulations by employees.
13. Compiles established reporting.
14. Complies with the Internal Labor Regulations and other local regulations of the organization.
15. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.
16. Ensures cleanliness and order in his workplace,
17. Fulfills, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with this instruction.
3. Rights of the HR inspector
The Human Resources Inspector has the right to:
1. Submit proposals for consideration by the director of the organization:
- to improve the work related to the duties provided for in this instruction,
- on the promotion of distinguished employees subordinate to him,
— about attraction to material and disciplinary responsibility employees subordinate to him who violated production and labor discipline.
2. Request from structural divisions and employees of the organization the information necessary for him to perform his duties.
3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
4. Get acquainted with the draft decisions of the organization's management regarding its activities.
5. Require the management of the organization to provide assistance, including the provision of organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
6. Other rights established by the current labor legislation.
4. Responsibility of the personnel inspector
The Human Resources Inspector is responsible for the following:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
Job description of the HR inspector - sample 2019. The duties of the HR inspector, the rights of the HR inspector, the responsibility of the HR inspector.
Human resources inspectors involved in employment and dismissal act within the framework of their duties. The instruction manual can be downloaded for free.
Human resources inspectors who deal with the employment and dismissal of other employees themselves act within the scope of their duties. The norms of proper behavior of the inspector of the personnel department are fixed by the labor contract and job description. Together, these two documents form a single whole for regulating the powers and obligations of the parties to the legal relationship. Consider the main features HR inspector job description. A sample of this paper is available via a direct link. You can download it absolutely free.
Job regulations are drawn up by another HR inspector or office work specialist. The position is traditionally signed by the manager and the employee himself at the end of the text. It is important to set out the unique features of the profession and all related issues in the structure. The regulation is drawn up in a simple writing and is a regular text cut that does not differ from other conventions. An important feature of the paper is the regulation of specific issues in professional activity personnel inspector.
Mandatory paragraphs of the job description of the HR inspector
:- Visa of the head of the organization: signature, transcript, seal;
- General provisions, rules, terms, concepts;
- It is allowed to enter the full name of the person whose work will be regulated;
- Powers, obligations, conditions of responsibility;
- Final points, specialist's signature on familiarization and date.
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