The program is an electronic budget instruction. Filling in the "Signatures" tab

D="P0001" CLASS="formattext topleveltext">

MINISTRY OF FINANCE OF THE RUSSIAN FEDERATION

User's guide for working with the subsystem of budget planning of the state integrated information system for managing public finances "Electronic budget" for the formation of an expense report form, a source of financial ...

User's guide for working with the subsystem of budget planning of the state integrated information system for managing public finances "Electronic budget" for the formation of the expense report form, source financial support which is a subsidy (budgetary investments, interbudgetary transfers) and their coordination for the main managers of federal budget funds

Version 2017.01

List of terms and abbreviations

	Budget classification Russian Federation
	the Russian Federation
	State Integrated Information System for Public Finance Management "Electronic Budget"
	Full Name
	Federal executive authority

1 Start System

To start working with the System, you must perform the following sequence of actions:

- launch the "Internet Explorer" Internet browser by double-clicking the left mouse button on its shortcut on the desktop or click on the "Start" button and select the item corresponding to the "Internet Explorer" Internet browser in the menu that opens;

- in the address bar of the Internet browser, enter the address: http://budget.gov.ru/lk;

Figure 1. Unified portal of the budget system

On the page of the Unified portal of the budget system, you must click on the button "Transition to the subsystem" Budget planning "(Figure 1);

Note. If the transition to the subsystem "Budget planning" was not carried out, you must enter the address in the address bar of the Internet browser: https://ssl.budgetplan.minfin.ru/http/BudgetPlan/.

Figure 2. Button "Login with certificate"

In the window that opens, click on the "Login with certificate" button (Figure 2).

After selecting the authentication method "Certificate login", the System automatically requests the certificate of the electronic signature verification key and the certificate pin code, then the user-owner of the certificate is searched, and the main window of the System is opened.

Figure 3. Login button

After choosing a login, you must click on the "Login" button (Figure 3).

Note. If different users use the same certificate for authorization (for example, one authorized person has different roles), the System will prompt you to select a specific user.

Figure 4. Main window of the System

As a result, the main window of the System will open (Figure 4).

2 Formation of report templates according to agreements

Formation of report templates according to agreements is carried out in the register of templates.

Figure 5. Switching to the register of agreement templates

To go to the registry of templates, you need (Figure 5):

- select the "Menu" tab (1);



- select subsection "Reference books" (3);

- open the item "Register of templates" (4).

Figure 6. Template Registry tab

As a result, the "Register of templates" tab will open, in which you need to go to the "Report templates" tab (Figure 6).

Figure 7. Function buttons

To work with the registry of agreement templates, the following functional buttons are implemented in the System (Figure 7):

- "Add" - adding a report template;



- "Print document template" - formation printed form a report template to the user's workstation with *.pdf extension;

- "Agree" - approval of the report template;

- "Edit" - editing the report template;

- "Delete" - deleting the report template.

Figure 8. Report template columns

Information about report templates is presented in the following columns of the table (Figure 8):

- "FOIV";

- "Status";

- "Full name of the approver/approver";

- "Template number";

- "Date of creation";

- "Date of change";

- "Type of agreement";

- "Name of the template".

Figure 9. List sorting

If it is necessary to display hidden columns, press the button (1), select the item from the drop-down list (2) and check the box next to the columns that you want to display on the screen (3) (Figure 9).

Figure 10. Search by value in columns

To quickly search for records, the System implements search fields by column values ​​(Figure 10).

2.1 Create an agreement report template

Figure 11. Add button

To create a template for reports on agreements, you need to click on the "Add" button in the template registry (Figure 11).

Figure 12. "Report template entry form" window

As a result, the "Report template entry form" window will open, containing tabs (Figure 12):

- "Basic information";

- "Heading part";

- "Sections of reporting";

- Signatures.

In the "Basic information" tab, in the "Requires approval" field, you must check the box if the agreement report template requires approval.

The "Template number" field is filled in automatically and is not editable. The template number has the format РРР-ТТ-NNN, where РРР is the code of the Chapter in accordance with the budget classification of the Russian Federation from the reference book "Chapters on BC", TT is the type of agreement, NNN is the template number in order.

The "Created Date" field is filled in automatically and is not editable.

The "Agreement Type" fields are filled in by selecting a value from the drop-down list.

The "Template Name" field is filled in manually by the user.

The "Template numbering option" field is filled in by selecting a value from the drop-down list.

Figure 13. "Add TAG" button

The "Internal number mask" field is filled in manually or by pressing the "Add TAG" button (Figure 13).

Figure 14. Insert button

As a result, the "Select a tag" window will open, in which you need to select a tag with one click of the left mouse button and click on the "Select" button (Figure 14).

The "Form code, by:" field is filled in by selecting a value from the drop-down list.

The field "Form code, number" is filled in manually from the keyboard.

Important! The fields "Agreement type", "Template name" and "Template numbering option" are mandatory.

To save the entered data, you must click on the "Save" button (Figure 15).

Figure 16. New line

As a result, a new line will be displayed in the register of agreement templates (Figure 16).

To fill in the "Header", "Reporting sections" and "Signatures" tabs, you need to open the added line by double-clicking the left mouse button.

2.1.1 Filling in the "Header" tab

Figure 17. Add Title Row Button

To form a line, in the "Heading part" tab, click on the "Add a header line" button (Figure 17).

Figure 18. "Edit object" window

As a result, the "Edit object" window will open (Figure 18).



The "Part Number" field is filled in automatically and is not editable.



Important! The fields "Line number" and "Line name" are mandatory.

To save the entered data, click on the "Save" button (Figure 19).

Figure 20. Header Tab

As a result, a line will be added in the "Heading part" tab (Figure 20).

Figure 21. Move row "Up" and "Down" in order

To move the title bar "Up" and "Down" in order, select the row and click on the corresponding button or (Figure 21). The rows will be displayed in the printed form of the report in the specified order.

Next, you need to go to the "Reporting Sections" tab.

2.1.2 Filling in the "Reporting Sections" tab

Figure 22. Reporting sections tab

The "Report name" field is filled in manually from the keyboard (Figure 22).

Figure 23. Add button

To add a section, click on the "Add" button (Figure 23).

Figure 24. "Edit object" window

As a result, the "Edit object" window will open (Figure 24).

The "Order number" field is filled in automatically and is not editable.

The field "Name" is filled in manually from the keyboard.

Important! The field "Name" is mandatory.

Figure 25. Adding a column

To add a column, click on the "Add column" button and select the appropriate item (Figure 25).

Figure 26. Line in the Edit Object window

As a result, a line will be added in the "Edit Object" window, in which the "Column Name" and "Width" fields are filled in manually from the keyboard (Figure 26).

Figure 27. Moving column "Up" and "Down" in order

To move the column "Up" and "Down" in order, select the row and click on the corresponding button or (Figure 27). The rows will be displayed in the printed form of the report in the specified order.

To save the entered data, click on the "Save" button (Figure 28).

Figure 29. Preview button

To preview and send the report template for printing, click on the "Preview" button (Figure 29).

Figure 30. Preview window

The "View" window that opens will display the field data of the report template section (Figure 30).

Figure 31. Closing the Preview window

To close the "View" window, click on the window close icon (Figure 31).

Figure 32. Close button

To close the "Edit object" window, click the "Close" button (Figure 32).

Figure 33. Row in the "Reporting Sections" tab

As a result, a line will be added to the "Reporting Sections" tab (Figure 33).

Next, you need to go to the "Signatures" tab.

2.1.3 Filling in the "Signatures" tab

Figure 34. Add Row button

To add a line, click on the "Add line" button (Figure 34).

Figure 35. "Edit object" window

As a result, the "Edit object" window will open (Figure 35).

The "Line number" field is filled in manually from the keyboard.

The "Line part number" field is filled in automatically and is not editable.

The fields "Line name" and "Line content" are filled in manually from the keyboard.

Important! The fields "Line number" and "Line content" are mandatory.

Adding a tag is carried out similarly to the description above.

To save the entered data, click on the "Save" button (Figure 36).

Figure 37. Line in the "Signatures" tab

As a result, a line will be added in the "Signatures" tab (Figure 37).

Figure 38. Move row "Up" and "Down" in order

To move the heading line "Up" or "Down" in order, select the line and click on the corresponding button or (Figure 38). The rows will be displayed in the printed form of the report in the specified order.

To save the entered data and close the "Report template entry form" window, click the "Save" button (Figure 39).

2.2 Formation of the printed form of the agreement report template

Figure 40. Button "Print document template"

To view the printable form of the agreement report template, select the appropriate record with one click of the left mouse button and click on the "Print document template" button (Figure 40).

As a result, a printed form of the agreement report template with the *.pdf extension will be downloaded to the user's workstation.

3 Affixing a resolution to the agreement report by the organization that provided the subsidy

A resolution is put down on the report under the agreement by the organization that provided the subsidy, is carried out in the register of reports on the implementation of expenditures, the source of financial support for which are subsidies (budget investments, interbudgetary transfers).

Figure 41. Transition to the register of subsidy expenditure reports

To go to the register of subsidy expenditure reports, you need (Figure 41):

- select the "Menu" tab (1);

- select the "Agreements" section (2);

- select the subsection "Register of reports on subsidy expenditures" (3).

Figure 42. Tab "Register of reports on the implementation of expenditures, the source of financial support for which are subsidies (budget investments, interbudgetary transfers)"

As a result, the tab "Register of reports on the implementation of expenditures, the source of financial support of which is subsidies (budget investments, interbudgetary transfers)" will open, in which you need to go to the tab corresponding to the budget cycle with which you will work (Figure 42).

Figure 43. Function buttons

To work with the register of reports on the implementation of expenditures, the source of financial support for which is subsidies (budget investments, interbudgetary transfers), the following functional buttons are implemented in the System (Figure 43):

- "Refresh" - page refresh;

- "Version":

- [Version View]- viewing the version of the report under the agreement;

- "Seal":

- [Print Registry]- formation of a printed form of the register of reports on the implementation of expenditures, the source of financial support for which is subsidies (budget investments, interbudgetary transfers) to the user's workstation with the *.xls extension;

- [Print Document]- formation of a printed form of the report by agreement on the user's workstation with the *.pdf or *.doc extension;

- "Create a resolution" - the formation of a resolution ("Agreed" or "Not agreed");

- "Confirmation of the report" - creation of an approval sheet, approval (if necessary) and approval of the imposed resolution;

- "Document Signatures" - viewing electronic signatures;

- "History of resolutions" - view the history of resolutions.

Figure 44. "Create Resolution" button

To form a resolution, it is necessary to select the corresponding line with one click of the left mouse button and click on the "Create Resolution" button (Figure 44).

Note. If earlier the agreement report was not brought to the status of the Recipient "Approved", then for the user federal bodies executive power it is not displayed.

Figure 45. Solution window

As a result, a decision window on approval will open (Figure 45).

The fields "Date, time of receipt for approval" and "Name of the GRBS, position, full name" are filled in automatically.

In the field "Distribution of budget appropriations" you must select the value "Agreed" or "Not agreed" from the drop-down list by clicking on the button.

Important! The field "Distribution of budgetary appropriations" is mandatory.

The field "Text of the decision on approval" is filled in manually.

Important! The field "Text of the decision on approval" is mandatory if the value "Not approved" is selected in the "Decision" field.

The field "Name, position, structural subdivision the author of the resolution" is filled in automatically.

After filling in the fields, you must click on the "Save" button (Figure 46).

3.1 Formation of the approval sheet

Figure 47. "Acknowledge report" button

To generate an approval sheet, you must click on the "Report Confirmation" button (Figure 47).

Figure 48. Approval sheet

In the "Agreement sheet" window that opens, you need to add the approvers and the approver by clicking on the "Add" button in the appropriate blocks (Figure 48).

Figure 49. Select button

In the "Select Users" window that opens, you must select the appropriate entry with a single left-click and click the "Select" button (Figure 49).

Important! It is possible to select several approvers and one approver from the list. There can only be one approver. The approval sheet cannot be saved if no approver is selected.

Figure 50. Saving the approval sheet

After selecting approvers and approvers, you must click on the "Save" button (Figure 50).

As a result, the status of the document will be set to "Under approval".

Prior to the start of the approval process, the author of the approval sheet can edit the list of approvers and approvers.

Important! Removing a previously selected approving or approving person is possible only with the subsequent replacement of the approving or approving person.

Figure 51. "Edit" button

To change the approving person, you must click on the "Edit" button (Figure 51).

Figure 52. Delete button

After that, you must click on the "Delete" button (Figure 52).

Figure 54. Add button

After that, to add a new coordinator, you must click on the "Add" button (Figure 54).

To save the changes made, click on the "Save" button (Figure 56).

Editing a previously selected approver is carried out in the same way as described above.

After the formation of the approval sheet, those included in the list of approvers and approvers consistently carry out the approval of the document in accordance with clauses 3.2 and 3.3 of this user manual.

3.2 Harmonization

Figure 57. "Acknowledge report" button

To approve the document, the approver needs to select the appropriate line with one click of the left button and click on the "Report Confirmation" button (Figure 57).

If necessary, the approving person may appoint another person responsible for approval as described in clause 3.1 of this user manual.

Figure 58. Agreed button

In the window "Approval sheet" that opens, you must click on the "Agreed" button (Figure 58).

In the "Edit object" window, if necessary, fill in the "Comment" field and click the "Save" button (Figure 59).

The document will then change to the "Agreed" status.

To refuse approval of a document, the approver needs to select the appropriate line with one click of the left mouse button and click on the "Report Confirmation" button (Figure 57).

Figure 60. "Inconsistent" button

In the opened "Approval sheet" window, you must click on the "Not approved" button (Figure 60).

In the "Edit object" window, fill in the "Comment" field and click the "Save" button (Figure 61).

Important! The "Comment" field is required.

After that, the document will go into the "Not approved" status.

3.3 Approval

Figure 62. "Acknowledge report" button

To approve the approved document, the approver needs to select the corresponding line with one click of the left mouse button and click on the "Report Confirmation" button (Figure 62).

If necessary, the approver may appoint another person responsible for approval as described in paragraph 3.1 of this user manual.

Figure 63 Approved button

In the window "Approval sheet" that opens, you must click on the "Approved" button (Figure 63).

The document will then change to the "Approved" status.

To refuse to approve a document, the approver needs to select the corresponding line with one click of the left mouse button and click on the "Report Confirmation" button (Figure 62).

Figure 64. Not approved button

In the opened "Approval sheet" window, click on the "Not approved" button (Figure 64).

After that, the document will go into the "Not approved" status.

Editing and re-approval

Figure 65. "Acknowledge report" button

To eliminate comments and resend the document for approval, it is necessary to select the inconsistent line with one click of the left mouse button and click on the "Report Confirmation" button (Figure 65).

Figure 67. "History of Approval" button

To view the approval history, in the "Agreement sheet" window, click on the "Agreement history" button (Figure 67).

Electronic text of the document
prepared by Kodeks JSC and verified against:
official website of the Ministry of Finance of Russia

www.minfin.ru, 18.04.2017

User's guide for working with the subsystem of budget planning of the state integrated information system for managing public finances "Electronic budget" on the formation of a form of a report on expenses, the source of financial support for which is a subsidy (budget investments, interbudget transfers) and their coordination for the main managers of federal budget funds

Document's name:	User's guide for working with the subsystem of budget planning of the state integrated information system for managing public finances "Electronic budget" on the formation of a form of a report on expenses, the source of financial support for which is a subsidy (budget investments, interbudget transfers) and their coordination for the main managers of federal budget funds
Host body:	Ministry of Finance of Russia
Status:	current
Published:	The document has not been published.
Acceptance date:	07 April 2017
Effective start date:	07 April 2017

Setting up the E-budget workstation takes place in several stages, they are not complicated, but require care. We do everything according to the instructions for setting up an electronic budget. Short and to the point...

Electronic budget workplace setup

Root certificate e-budget

Create a key folder in My Documents to store downloaded certificates in this folder:

On the site http://roskazna.ru/gis/udostoveryayushhij-centr/kornevye-sertifikaty/ in the GIS menu -> Certification Authority -> Root certificates, you need to download " Root Certificate (Qualified)" (see figure), or if you received a flash drive with certificates, copy them from the Certificates folder.

Certificate Continent TLS VPN

The second certificate that you need to download is the TLS VPN Continent certificate, but I could not find it on the new roskazna website, so I put a link from my site. Download the Continent TLS VPN certificate to the key folder, we will need it later when we configure the Continent TLS client program.

Install the downloaded Root certificate (qualified) to work with the electronic budget.

In the START menu -> All Programs -> CRYPTO-PRO -> run the Certificates program.

Go to the Certificates item as shown in the figure below:

Go to the Action menu - All tasks - Import, the Certificate Import Wizard window will appear - Next - Overview - Find the downloaded Root certificate (qualified) in our case, it is located in My Documents in the key folder

If everything is done correctly, then the CA root certificate Federal Treasury appear in the certificates folder.

Installation "Continent TLS Client" for working with electronic budget

Continent_tls_client_1.0.920.0 can be found on the internet.

Unpack the downloaded archive, go to the CD folder and run ContinentTLSSetup.exe

From the item, click on the Continent TLS Client KC2 and start the installation.

We accept the conditions

In the destination folder, leave by default

In the launch configurator window, check the box Run configurator after installation is complete.

During installation, the Service settings window will appear:

Address - specify lk.budget.gov.ru

Certificate - select the second certificate downloaded earlier in the key folder.

Click OK and complete the installation, Done.

Asked to reboot operating system we answer No.

Installing the electronic signature tool "Jinn-Client"

You can download the Jinn-Client program on the Internet.

Go to the folder Jinn-client - CD, run setup.exe

Click from the Jinn-Client list, the installation of the program starts

Ignore the error, click Continue, Next, accept the agreement and click Next.

Enter the issued license key

Set the default program, click Next

We complete the installation, answer the question about restarting the operating system No

Installing the module for working with the electronic signature "Cubesign"

If you need an archive with the program, write in the comments.

Run the installation file cubesign.msi

Setting up the Mozilla Firefox browser to work with the Electronic Budget.

1. Open the "Tools" menu and select "Settings".

2. Go to the "Advanced" section on the "Network" tab

3. In the “Connection” settings section, click the “Configure…” button.

4. In the connection parameters window that opens, set the value

"Manual configuration of the proxy service."

5. Set the values ​​of the HTTP proxy fields: 127.0.0.1; Port: 8080.

6. Press the OK button.

7. In the "Settings" window, click the "OK" button.

Login to the personal account of the Electronic budget

A window will open asking you to select a certificate to log in to. Personal Area e-budget.

We select a certificate to enter the Personal Account of the Electronic Budget, if there is a password for the private part of the certificate, write and click OK, after which the Personal Account of the Electronic Budget will open.

This program is designed to increase transparency and openness of the core business government agencies and is responsible for managing public finances.

With the help of the planning program of the GIS "Electronic budget", the quality of management of government agencies is improved through the introduction of information and communication technologies and the creation of a single information space in the environment of managing state, municipal, and public finances.

The concept of developing the creation of the GIIS "Electronic budget" was confirmed in RP No. 1275-r dated 07/20/2011. Regulates the operation of the system Government Decree No. 658 of 06/30/2015.

The system consists of several subsystems aimed at the implementation of certain goals in the financial sector:

• procurement management;
• personnel management;
• budget planning;
• cash management;
• income and expense management;
• management of regulatory reference information, etc.

The following users must register and work in the program:

• bodies state power and local government, as well as state off-budget funds;
• organizations that are participants in the budget process and financed through the state budget, as well as legal entities receiving cash from the budget of the Russian Federation;
• individuals and other persons - participants in the budget process;
• organizations carrying out procurement activities in accordance with the norms of 223-FZ.

Placement of schedules is carried out using the "Financial Management" subsystem, in the event that the customer is the Russian Federation. BU, AU at the federal and municipal levels, as well as other customer organizations can create and publish schedules directly in the Unified information system. Institutions must duplicate all procurement documentation in the EB (Order of the Ministry of Finance No. 173n dated December 29, 2014), and then transfer it to the Pacific Fleet.

"Electronic budget" of the Ministry of Finance and the Federal Treasury

The entrance to the certificate "Electronic budget" of the Ministry of Finance is carried out at the link http://ssl.budgetplan.minfin.ru. Using the subsystems located on the website of the Ministry of Finance, you can perform the following actions:

• study information on filling out forecast forms;
• to form the state task and budget estimates;
• implement procedures for accounting and budgetary accounting for institutions;
• view various registries and reference information;
• fill in the information and documentation on the procedures of the state order and procurement activities;
• provide information exchange;
• create, save and send to the authorized body documentation on planning and execution of the budget, as well as on carrying out control measures and so on.

In the system "Electronic budget" of the Federal Treasury the following functionality:

• maintaining a consolidated register of UBP and NUBP;
• interaction with the official website www.bus.gov.ru;
• development and maintenance of various industry lists;
• work with the single portal the budget system of the Russian Federation;
• procurement management;
• accounting and reporting;
• cost management.

Connecting and getting started

The regulation for connecting, entering the "Electronic budget" (personal account) and starting work in it is enshrined in the letter of the Ministry of Finance of the Russian Federation No. 21-03-04 / 35490 dated 06/17/2016. First of all, the organization must issue an order on the appointment of persons responsible for the work in the ES, the definition of employees authorized to prepare documentation placed in the subsystems. The order must approve the duties of each responsible employee. Under the order, there must be signatures on the familiarization of each employee with the contents of the internal organizational document.

SAMPLE ORDER (picture)

In order to start working, the user must:

1. Complete diagnostics and preparation of automated workstations for work with GIS "EB" in accordance with the requirements established in Appendix 1 to the Connection Procedure.

2. Prepare qualified EDS keys for each performer. New keys are obtained only for those who have not previously worked in the EIS. The rest can use their EDS operating in the Unified Information System.

3. Install the Windows Installer software, all the necessary drivers for the user certificate information carrier, the Continent TLS Client and Jinn-Client programs.

4. Fill out and send to TOFK an application for connection on a special unified form(Letter of the Ministry of Finance No. 21-03-04/61291 of 10/20/2016). The application must be accompanied by an order of appointment. responsible persons, files of EDS certificates, consent to the processing of personal data signed by each responsible employee, an application and a power of attorney for obtaining CIPF in the form approved by the Ministry of Finance (letter No. 21-03-04 / 35490 dated 06/17/2016).

5. Wait for the results of checking the package of documents submitted to TOFK with an application for connection, and, if necessary, make all corrections and additions.

6. Upon successful verification, install CIPF at the workplace, register new performers in the EIS, install new certificates EDS keys and enter data on responsible employees into the "EB" system with the simultaneous definition of the roles of each performer.

7. Connect to the "Electronic budget" system, enter your personal account and start working in it.