Are incentives recorded in the work book. Record of award in the work book - sample

It also happens that personnel officers enter unnecessary information: about bonuses, thanks without justification. In this article, we'll take a closer look at when to record. Which incentives are best left unattended, and which ones should be reflected in work book Necessarily? How correctly reflect the award? Do I need to write justification?

What awards are recorded?

The section "Award Information" contains all the information about human labor exploits. The entry is made on the basis of work books, which specifically states which awards should be reflected in the employee's documents.

In the workbook are certainly brought:

1. Receiving state awards.
2. Awards on behalf of the organization where the person works. Basically, they announce gratitude, award certificates of honor, and award the title of the best in the profession. Various insignia, badges, diplomas can also be awarded.
3. The internal labor regulations, the collective agreement of the organization can privately establish their own awards, the receipt of which is also reflected in the work book.

Regular bonuses, other monetary incentives provided for by the Regulations on remuneration, don't contribute.

They do not express the exclusivity of the labor exploits of the employee, they are paid on the basis of the payment system.

Departmental awards the most important for the worker.

They will allow you to qualify for higher ranks in the future. But state and departmental awards always require forward movement.

That is, get certificate of honor from the Ministry of the Russian Federation is problematic until the employee is given the same letter or thanks from the Ministry of the subject where he lives. And for him, in turn, the employee must be awarded at the level of the district, city.

It's the same with titles. Without the "Honored" they will not give the "People's". There are exceptions, but rarely.

When is the entry due?

Every award has its own documentary confirmation. Usually this is an order or a letter. An entry in the work book is made only after a document is in hand, which says that a particular employee has been given a Gratitude, a bonus, and a Certificate of Merit.

Until the order did not reach the personnel department, although the employee has already managed to receive the award itself, information is not entered into the labor.

Moreover, the Instructions do not specify a deadline for making an entry. Only a specific case related to employer awards is considered there. Intelligence about incentives from the institution entered within a week after the issuance of the relevant order. Everything else is unregulated. But it's better to record within a reasonable time rather than pull long.

Award material and grounds for making

Usually, to receive Certificates of Merit, Acknowledgments, Insignia, in general, any serious awards(Order of Alexander Nevsky) the personnel department has to seriously work.

They prepare documents:

In each case, a separate package of documents is compiled. IN status for the award everything that is required when nominating applicants is prescribed.

After reviewing the submitted documents, the parent organization decides whether the employee is worthy of the desired award. She writes her verdict as orders, which in the future will become the basis for awarding an award, transferring a prize, making an entry.

Instruction

How to make an entry? determines how exactly an entry is made in the employee's work book.

Before making the inscription itself, indicate name of company. It is advisable to prescribe the full, abbreviated name with a pen. But affixing a stamp also does not contradict the requirements.

The first column is for record numbering. It does not overlap with the Job Details section and starts with one. When the next entry is made in another organization, the numbers go up and are not interrupted anywhere.

Column 3 contains information about who was awarded the employee, what title / award he received. You should also indicate what this or that award is given for. That is, they are written achievements worker.

You don't need to think of anything. When preparing award documents, the personnel department writes a petition in which substantiates his request about presenting an award to a person for his achievements.

For example, for many years of work in the construction industry. In the order for the award, the justification duplicate. The personnel officer can only rewrite the data from the document.

In column 4, write the name, document details on which the recording was made. At the same time, it is worth writing not just the word order, but indicating a specific organization (for example, Order of the Ministry of Health).

If there is no place

The award section is complete. What to do?

Glue blank sheets, make an entry in the "Information about the work", on the cover unacceptable.

The only way out is to start. Even if there is only one record of an award from an employer, an insert is required.

In practice, many HR professionals forget to record rewards or don't take them seriously. But their actions illegal.

Any encouragement, whether it is an announcement of Gratitude, presentation of a Certificate of Honor, must be reflected in the relevant section of the work book. This is clearly stated in the relevant instructions.

It should also be remembered that upon dismissal, the section on awards closed with the seal of the organization and the signature of the personnel officer similar to the section on work.

In case of omissions by the personnel officer, the employee has the right to demand that the necessary record be made. and employer can't refuse him without breaking the law.

Article 66 of the Labor Code of Russia states that information about his award for successful work. Whether an employee is worthy of promotion or not, each employer decides for himself. When a positive decision is made, an entry is made in the work book about rewarding the employee.

What awards are included in the work book

Every member of the organization should be aware of these cases:

How to make an entry about the award in the work book

The correct entry is as follows:

1. In column 3 of the section titled “Information about awards”, the full name of the organization must be indicated as the heading (if there is an abbreviated name of the organization, it must also be indicated).
2. Column 1 should contain the serial number of the corresponding entry (numbering should be incremental throughout the entire labor activity employee).
3. Column 2 must indicate the exact date of the award.
4. In column 3, it is necessary to indicate by whom the employee was awarded, what award and for what achievements (that is, make an entry in the work book about the award).
5. Column 4 should indicate the name of the document (order on awarding diploma or any other documents), on the basis of which the corresponding entry was made, indicating the date and number. Abbreviations cannot be used in entries.

When an entry is made about incentives in the work book

Behind Good work the employer seeks to reward a diligent employee and uses incentives for this. This allows you to raise the prestige conscientious work especially when its deadlines are tight.

Encouragement should be received by an employee who constantly strives to increase labor efficiency, improve the quality of manufactured products, continuous and flawless work, and the use of innovative ideas in his work. The incentive may be:

• thank you note)
• issuance of an award)
• presentation of valuable gifts)
• honorary awards)
• entry in the Book or on the Board of Honor and other incentives, if they are provided for by the charter, regulations on discipline or rules affecting the internal labor schedule.

At the same time, the issuance of a cash bonus provided for by the system wages, is not mandatory in order to record the promotion in the work book. Cash bonuses can be represented by a certain amount or percentage of the employee's salary or the amount of work performed by him.

For outstanding service to the Motherland and society, an employee may be presented with a state award.

Assignment to the employee of the title of the best in the profession as an award in the work book

IN Labor Code opportunity to encourage the best workers awarding them the title of the best in the profession, but employers rarely use this opportunity. Indeed, in order to confer such a title, it will be necessary to hold a competition or a review. professional excellence, for which it is necessary to form a competition commission, develop special criteria and indicators by which the title will be awarded, establish the timing, procedure and frequency of the competition.

But such an encouragement can be carried out without organizing a competition, based on a generalization of the achievements of all employees. To do this, surveys, observations and study of documentation are carried out.

The assignment of the title is carried out in front of the entire labor collective with the presentation of a certificate or diploma and a ribbon containing the appropriate inscription, or an organization badge made to order.

Possible wordings of the title: "Best locksmith", "Best chef" by profession. The chosen name should be indicated in the normative act, which will be reflected when recording the award.

How to record rewards

Incentives, which must be entered in the work book, must be recorded in the "Information on Incentives". This includes records of incentives for labor successes and achievements in the enterprise, in public institution or organizations under Art. 131 of the Labor Code of the Russian Federation, are reflected in the charters and regulations on discipline, are fixed in the rules in accordance with the internal labor regulations.

A distinguished employee can be rewarded as follows:

• give a valuable gift
• thank him)
• give an award)
• to present an honorary diploma)
• enter in the Book of Honor)
  • put on the Leaderboard.

Other incentives are also possible, which are reflected in current legislation. This includes incentives that employees received in other organizations for the assistance provided related to the implementation of a certain amount of work, as well as for discoveries made for which diplomas are issued, used innovative inventions and rationalization proposals.

Encouragement in labor is not noted if it is associated with benefits and benefits in the areas of social or housing services (for example, a ticket to a sanatorium or rest home, getting an apartment, etc.).

The procedure for recording awards is identical to the procedure for recording awards:

• in column 3 of the section "Information on incentives" as a heading, the name of the enterprise is recorded)
• below, in column 1, you should indicate the serial number of the record being performed (in ascending numbering during the work of an employee of the organization))
• in column 2 - the exact date of the promotion)
• in column 3 it is necessary to write down by whom the employee was encouraged, for what achievements and with what kind of encouragement)
• column 4 must indicate the document on the basis of which the corresponding entry was made (date, number and title of the document).

How to record correctly

When an employee receives a departmental award for merits in labor activity, an entry must be made in the book and in his personal card. A sufficient reason for this is the corresponding award order.

Information about awards for success in work is entered in the work book in accordance with paragraph 4 of Article 66 of the Labor Code of the Russian Federation. The basis for making an entry in the work book is the corresponding order (instruction) of the head (paragraph 10 of the Rules for maintaining and storing work books, preparing work book forms and providing employers with them, approved by Government Decree Russian Federation dated April 16, 2003 No. 225 “On work books” (hereinafter referred to as the Rules for maintaining and storing work books)).

According to paragraph 24 of the Rules for maintaining and storing work books, the following information about the award (encouragement) for labor merits is entered in the work book:

a) on the awarding of state awards, including the assignment of state honorary titles, on the basis of relevant decrees and other decisions;

b) on awarding certificates of honor, awarding titles and awarding badges, badges, diplomas, certificates of honor carried out by organizations;

c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations of the organization, charters and regulations on discipline.

Clause 10 of the Rules for maintaining and storing work books establishes a weekly period, no later than which the employer is obliged to make appropriate entries in work books.

Decree of the Ministry of Labor of the Russian Federation dated October 10, 2003 No. 69 “On approval of instructions for filling out work books” regulates the procedure for entering information about the award in the work book. In column 3 of the section "Information on the award" of the work book, the full and abbreviated name of the organization is indicated in the form of a heading; in column 1 - the serial number of the entry (numbering is incremental throughout the entire period of the employee's labor activity); in column 2 - the date of awarding; in column 3 - by whom the employee was awarded, for what achievements and what award; in column 4 - the name of the document on the basis of which the entry was made, with reference to its date and number.

Without fail, information about incentives is also entered in the employee’s personal card (unified form T-2, approved by the Decree of the State Committee on Statistics of the Russian Federation dated January 5, 2004 No. 1 “On Approval unified forms primary accounting documentation on the accounting of labor and its payment).

Note!

No entries are made in the work book about bonuses that are not an incentive for the employee, but are integral part his earnings, that is, provided for by the wage system or paid on a regular basis (paragraph 25 of the Rules for maintaining and storing work books). If the employee received the so-called "personal" bonus for a specific personal contribution to the work, then information about it should be entered in his work book.

Note.

Attention is drawn to the discrepancy between the wording of Articles 66 and 191 of the Labor Code of the Russian Federation. Article 66 of the Labor Code of the Russian Federation requires that information about awards for success in work be entered in the work book, and this article does not provide for making entries about other types of incentives. The aforementioned discrepancy between the concepts of “reward” and “encouragement” makes it difficult to apply the norms of labor legislation in the practice of issuing work books. In this regard, two opposing points of view have arisen:

1. According to Article 66 of the Labor Code of the Russian Federation, the employer is not obliged to enter information about all employee incentives in the work book, but only information about his awards.

2. A broader interpretation of the term "encouragement" suggests that those incentives that are not essentially rewards, but also characterize the employee from a positive side, should be reflected in the work book in his interests.

Thus, the employee has the right to insist on making an appropriate entry in the work book about any of the types of incentives applied to him, if it has not been made.

Learn more with questions about features documentation incentives for work, and the procedure for entering information about incentives and awards in the employee's work book, you can find in the book "Incentives for work" by the authors of CJSC " BKR-INTERCOM-AUDIT.

Moreover, the Instructions do not specify a deadline for making an entry. Only a specific case related to employer awards is considered there. Information about incentives from the institution is entered within a week after the issuance of the relevant order. Everything else is unregulated. But it is more expedient to record within a reasonable time, and not to delay for a long time. Award material and reasons for making Usually, in order to receive Certificates of Honor, Acknowledgments, Badges of Distinction, in general, any serious awards (the Order of Alexander Nevsky), the personnel department has to work hard. They prepare documents:

• nomination of a candidate by petition;
• filling out the Award sheet;
• a letter to a higher organization;
• characteristic.

In each case, a separate package of documents is compiled. The regulations for the award spell out everything that is required when nominating applicants.

Information about the awards in the work book. sample

This document stores information about the employee and his work activities at the enterprise. Significance of the entry Persons who have earned state awards receive material and social privileges in accordance with the law.

Citizens with such a title receive social benefits in accordance with the laws of the constituent entities of the Russian Federation. A promotion record can influence decisions about hiring, about responsibility for a disciplinary offense.
When moving up the career ladder, success is made up of small things. Employees of the personnel service must enter into work books all information about awards and incentives, reflected in the orders of the head.

Entering information about incentives and awards in the employee's work book

Unfortunately, the methodology for calculating the length of service according to the work book does not take into account gratitude, but encouragement, firstly, it increases the prestige of the employee in the eyes of his managers. The employee has acquired a good reputation, he will be trusted and other employees will want to match their hardworking colleague. Secondly, when the device is on new job, the employee will immediately be in good standing. He will no doubt be trusted with difficult tasks, and this will also contribute to rapid career advancement.

That is why, even if the employer did not offer you to give gratitude for difficult work, hint to him that it would be nice to receive it. How to make other records of employee incentives? If the employee was encouraged in a different way than gratitude or reward, then this should also be indicated in the work book.

How to make an entry about the award of an employee in the work book?

These include:

1. Rules for the maintenance and storage of work books, the production of forms of work books and the provision of employers with them. The document was approved on April 16, 2003 by Decree of the Government of the Russian Federation No. 225.
2. Instructions for filling out work books.
   Approved on October 10, 2003 by Decree of the Government of the Russian Federation No. 69.

These documents are mandatory for use by all organizations, enterprises and individual entrepreneurs countries. The value of incentives When performing their basic duties in the workplace, a person receives remuneration in the form of wages.

Attention

Incentives are used as an additional incentive for production achievements. By publicly celebrating production achievements, the manager encourages the team to take a responsible attitude to work, the fulfillment of assigned tasks, and the observance of labor discipline.

Online journal for an accountant

Labor Code of the Russian Federation:

• Gratitude;
• bonuses;
• valuable gift;
• diploma;
• honorary title "best in the profession".

The employer may encourage employees in other ways, if they are provided for in the collective agreement or local acts. Record of the award in the work book. Sample Section 4 of the Instructions indicates the procedure for including relevant information on rewarding an employee in a work book:

• in the third column of information about the award in the work book, the name of the employer is reflected;
• the first column indicates the number of the entry in the work book about the award;
• the second column indicates the date of the award;
• in the third column, information is entered on who exactly awarded the employee, for what specific achievements, as well as the type of encouragement.

Employment history. making an entry in the section "information about the awards"

Important

Record of promotion in the work book - sample: The section "information about awards" is over If the employee constantly receives incentives and, in principle, is very hardworking, then surely the page devoted to awards and other incentives can quickly come to an end. What should an HR officer do in such a situation? The answer to this question is simple.

It is enough to print out a new form of awards and incentives and place it in the labor one, putting the seal of the organization and the signature of the head on it. After that, you can safely make new entries of various kinds about rewards on newly printed sheets. Is there a certificate of honor? A certificate of honor is a type of award, therefore, if there are determining factors, it should be mentioned in the work book.

2. filling out work books

Decree of the Government of the Russian Federation of April 16, 2003 No. 225 “On work books” (hereinafter referred to as the Rules for maintaining and storing work books)). According to paragraph 24 of the Rules for maintaining and storing work books, the following information on awarding (encouragement) for labor merits is entered in the work book: a) on awarding state awards, including the conferment of state honorary titles, on the basis of relevant decrees and other decisions; b) on awarding certificates of honor, awarding titles and awarding badges, badges, diplomas, certificates of honor carried out by organizations; c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations of the organization, charters and regulations on discipline.

What incentives and awards are entered in the work book?

In the presence of disciplinary actions, they are recorded in accordance with the rules described here. Information about awards in the work book - sample: On what basis? The basis for making an entry about the award in the work book, in addition to the fact of the award itself, is an order. This document published by the organization in the form locally normative act on behalf of the head or deputy head. The order must be posted at a common viewing place in order to familiarize employees with its contents.

If the employee was issued a certificate, then its text is also necessary for keeping an entry in the work book. The text of the diploma is succinctly retold in the column of information about the award.

Procedure for gratitude Gratitude is a verbal “thank you” to an employee for his work. Gratitude can be extolled in the form of a certificate, diploma, letter or memorable gift.

What incentives are included in the work book

A collective or body may apply for a state award. local government. Applications are handled by federal authorities. state power. The procedure for awarding departmental awards Initiates the promotion of an employee by the management of the enterprise unit or the labor collective, which evaluate the quality of work, attitude to work, discipline, and compliance with safety standards. The decision to reward an employee is made by the head of the enterprise, based on the provisions, rules, regulations in force at the enterprise.

An order is issued that reflects information about the employee, indicates his achievements and the type of encouragement. The award is presented to the employee in a solemn atmosphere at general meetings.

Perhaps in connection with this, the presentation of valuable gifts.

What incentives are included in the work book Ukraine

For example, an entry in the labor office about awarding a certificate of honor can be made only after the manager signs the corresponding order. You can reward an employee good words on general meeting, and a laudatory article in the newspaper, and just applause.

But these incentives will not be grounds for entry into the work book. Records of penalties and punishments are not entered into the work book.

Information on bonuses included in wages is also not reflected. Entry in the work book about the award Information about the award is recorded in the section "Information about awards" in the prescribed manner:

1. In the top line in the form of a heading in column 3 the full name of the organization is indicated. If there is an abbreviated name, it must also be indicated in column 3.
2. The line below in column 1 indicates the serial number of the entry.

What types of incentives are included in the work book

This allows you to raise the prestige of conscientious work, especially when its deadlines are tight. Encouragement should be received by an employee who constantly strives to increase labor efficiency, improve the quality of manufactured products, continuous and flawless work, and the use of innovative ideas in his work.

The incentive may be:

• thank you note)
• issuance of an award)
• presentation of valuable gifts)
• honorary awards)
• entry in the Book or on the Board of Honor and other incentives, if they are provided for by the charter, regulations on discipline or rules affecting the internal labor schedule.

At the same time, the issuance of a cash bonus provided for by the wage system is not mandatory in order to make an entry about the promotion in the work book.

The work book contains a section in which records are made of all the employee's labor achievements. It is very important in terms of determining the status of an employee and his contribution to the development of the enterprise. Since there is no filling standard as such, we will tell you in this article how to correctly make an entry about the award in the work book.

What is recorded

What awards are made to the work book is clearly indicated in the Rules for maintaining and storing work books. They provide that information about the employee's award is entered in the book:

• State awards.
• Awards received for contribution to the activities of this organization (thanks, diploma or badge, diploma, etc.).
• Personal cash bonuses established in accordance with the collective agreement.
• Departmental awards.

Regular bonuses, which are awarded to employees on the basis of the regulatory act on remuneration adopted by the organization, are not included in the work book.

This section also includes information on awarding honorary titles to employees. This is especially important from the point of view that their assignment, as well as the awarding of some departmental awards, occurs sequentially: from less significant to more honorable. Therefore, information about any such promotion requires documentary evidence. An example is the awarding of diplomas by local, regional and central authorities.

Filling out the work book must be done only after the personnel department receives an official document that indicates the promotion of this particular employee.

The instruction does not provide for exact deadlines for making entries about incentives in work books, with the exception of cases with state awards. Records of incentives received by an employee in this institution (organization) must be made no later than one week after signing the order.

Grounds for making entries

As a rule, award material for employees who are presented for awarding orders, medals, badges of honor and other serious awards is prepared in personnel services. They prepare relevant petitions, fill out award lists, prepare characteristics and other documents reflecting the achievements of the employee for submission to higher organizations. On their basis, the final decision on the award is made, as reported in a specially issued order.

How is the recording made?

The instruction determines how an award entry can be entered in the employee's work book. Consider the algorithm of this action:

1. We write the full name of the institution (organization), for this you can also use a stamp.
2. In the 1st column we put down the serial number of the record for the accruing account only for the section "Information about awards".
3. In the 3rd column, we indicate by whom the employee was awarded, and enter specific information about the awards. Here it is also necessary to briefly indicate what exactly the employee was awarded for (you can use the text from the petition or order).
4. In the 4th column, you should accurately indicate the name and details of the document, which is the basis for making this entry in the work book. As a rule, this is the order of the organization.

If there is no space for entries in the section "Information about awards", it is strictly forbidden to paste blank sheets into the book. If the section is completely filled out, it is allowed to make an insert. It has the same legal force as the entire document, and it can reflect all types of incentives (awarding a medal or order, acknowledgment, award, etc.) that the employee was awarded.