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What report to hand over to personnel officers in the military registration and enlistment office. How to organize military registration at the enterprise

The procedure for maintaining military records of citizens in organizations

The rules for organizing military registration are established by the Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 dated November 27, 2006 and Methodological recommendations for maintaining military registration in organizations (hereinafter - Guidelines) approved by the General Staff of the Armed Forces Russian Federation 11.07.2017.

men of military age (18-27 years old) not enrolled in the reserve;
men in reserve;
employees trained in military departments in educational institutions vocational education or in military vocational schools;
persons released from conscription;
men over 27 years of age who, due to a delay, did not complete their service;
citizens discharged from the army;
employees who served alternatively;
women who have received military registration specialties.

The process of military registration is the collection and systematization of information on the performance of military duty by the above employees, as well as its updating. The purpose of this procedure is to ensure that the citizens of the Russian Federation fulfill their duty to the Motherland, as well as to meet the state's needs for military resources in case of hostilities.

Who keeps military records and reservations in the organization?

The obligation to organize accounting in an organization lies with its head, although, if necessary, he can delegate the direct execution of this duty to other employees by his order. The procedure for delegation is established by clause 12 of the Regulations on military registration:

if less than 500 employees are registered, one person can perform these duties in combination;
if the company employs from 500 to 2000 persons liable for military service, it is necessary to single out a specialist, imputing him to maintain military records as the main workload;
if the number of persons liable for military service is 2000-4000 people, it is required to attract two full-time employees.

With a larger staff, the law allows for the delegation of accounting duties to a larger number of employees. In this case, it is necessary to allocate an employee for every 3,000 employees and create a military registration unit. Note: Candidates for employees applying for record keeping should be agreed in advance with the military commissariat in order to avoid problems.

Step-by-step instructions for maintaining military records in organizations

For competent organization accounting process, company management must take several steps.

Step 1 - issuing an order on the organization of military registration. With this document, the manager must appoint responsible person and his deputy, who will perform accounting duties during rest or forced breaks in the work of the responsible person.

Step 2 - preparation and coordination with the military commissariat of the work plan. A sample plan can be found in Annex 17 to the Guidelines. The document should contain information about the planned activities, the timing of their implementation and the name of the organization, as well as a note on agreement with the military registration and enlistment office.

Step 3 - development of a log of checks of accounting and booking of citizens. The company's management should be guided by the sample that is presented in the Guidelines. According to Appendix 18 to this regulatory legal act, the document must be drawn up in the form of a table with the following columns:

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"Date of verification";
"Position and full name of the inspector";
"Results, shortcomings and evaluation";
"The decision of the head of the company based on the results of the audit and marks for the elimination of deficiencies."

Step 4 - a thorough check of documents from citizens in the process of employment in the company. Those liable for military service in the reserve must submit a military ID to the personnel department, and those who have not completed the service must submit a registration certificate. It is necessary to make sure that the data and photos in these documents correspond to the information in the passport.

Step 5 - filling out personal cards of employees. They must indicate:

marital status information;
education data;
place of work;
position;
the address of the employee's place of residence.

Cards, as a rule, are stored in a special file cabinet. The filing system can be organized by departments or teams, and within them alphabetically.

Step 6 - explanation to citizens of their duties for accounting and military training, control over their performance by the employee.

Order on the organization of military registration (sample document)

A sample order is contained in Appendix 4 to the Guidelines. The document must contain the following information:

name of company;
date of issue of the order;
Document Number;
order on the organization of accounting;
data of the person responsible for record keeping;
data on the deputy employee responsible for accounting in the company in case of his temporary absence or incapacity for work;
information about the control over the execution of the order.

The order is signed by the head of the organization and certified by the company seal. A copy of the document is sent to the military registration and enlistment office.

Corner of military registration in the organization (content, sample)

According to clause 39 of the Methodological Recommendations, the management of the organization is obliged to provide employees with background information on accounting, mobilization and preparation for it. The equipment of the military registration corner makes it possible to visually convey to the employees the necessary information on these issues.

In the legislation, the sample of the corner is not described. As a rule, it is issued in the form of a stand with illustrations and contains information defining:

accounting tasks;
duties of employees;
liability for violation of accounting rules;
a list of documents regulating military registration;
rules for passing fees, etc.

Checking military records in organizations

Accounting control in large organizations(with a staff of more than 500 employees) is held once a year. The inspection is carried out by representatives of the military registration and enlistment office or local authorities. If the number of employees in the company is less than 500 people, the verification can be expected once every 3 years.

Inspectors evaluate the reliability of the organization's documents related to record keeping: personal cards of employees, work plan for record keeping. The results of the check are recorded in a special journal.

As you can see, keeping records and keeping up-to-date information about conscription workers is an important function of organizations. With the help of this system, state bodies can effectively control the performance by working citizens of their military duty.

"Military registration in the organization - step-by-step instruction 2019 "- this is exactly what the internal document of the company, in whose staff the citizens liable for military service work, should be called. And since such companies today include the vast majority, the issue of maintaining military records is of high importance for them. How exactly should an organization keep military records, what procedures should be followed, and what else is important not to forget in 2019? This article is devoted to these issues.

Organization of military registration and its purpose

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, reflecting in it the basic information about each such person, as well as the subsequent updating of this information. The military registration system allows the competent authorities to monitor how timely each person liable for military service performs military duty, and to track cases of illegal evasion from it.

Main regulations, which regulate the process of military registration, are the law "On military duty and military service" dated March 28, 1998 No. 53-FZ and the regulation on military registration, approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

Why exactly is military registration needed, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

during periods when the situation in the country is calm, the main task of military registration is to ensure the fulfillment of military duty by each conscript, that is, to timely monitor the filling of the army and prevent illegal evasion from service;
if a military conflict occurs or a real threat to the country's security arises, then with the help of the military registration mechanism, the authorized bodies should promptly mobilize persons liable for military service, as well as ensure the need of state structures for labor resources.

IMPORTANT! The need for labor resources is provided by attaching citizens liable for military service who are in reserve to certain state structures, so that during mobilization they would not be sent to the place of hostilities, but would perform certain labor functions in such state structures.

In order for the military record to fulfill its purpose, as indicated above, the state must have up-to-date information about each conscript. To this end, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18-27 years) and those liable for military service (reserves; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

To do this, the legislator obliged all males in the year when they turn 17 years old to appear on the agenda at the military enlistment office and go through the initial military registration procedure, during which a special commission will determine whether the conscript is fit for military service and to what extent ( unlimited or restricted).

ATTENTION! Initial military registration is carried out from January 1 to March 31 of the year in which the conscript turns 17 years old (clause 1, article 9 of law No. 53-FZ). This means that even conscripts who have not actually reached the age of 17 must appear at the military registration and enlistment office within the specified time frame if they have received a summons.

For more information about the initial military registration, see the article "Initial registration of citizens for military registration"

Both large departments (the Ministry of Defense, the Ministry of Internal Affairs, the Foreign Intelligence Service, the FSB), as well as the authorities of the constituent entities of the Russian Federation and local self-government, as well as organizations (clause 5 of regulation No. 719), are responsible for the functioning of the military registration mechanism.

But who exactly carries out military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local governments). But not only. If a potential recruit works in any organization, then it is she who must keep military records on him.

What is meant by military registration in the organization and why it is needed, we will describe further.

Maintaining military records and booking in the organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all those liable for military service who work / study in an organization. To such, law No. 53-FZ (clause 1, article 52) includes all persons in the reserve:

those who were discharged from the army to the reserve;
persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those released from service due to the successful completion of the military department at the university);
persons who served alternatively in civilian life;
women with military specialties.

ATTENTION! If the company employs persons exempted from military duty by virtue of the law, or women who do not have a military specialty, then the employer does not need to keep military records in relation to them.

For more information about who should keep military records in the company, see the article "What is the mandatory personnel documentation?" .

The procedure and basic rules that companies should follow in this context are established in the Guidelines for keeping military records in organizations approved by the General Staff of the Armed Forces of the Russian Federation on 11.04.2008.

So, in relation to the above persons, companies must carry out military registration. To do this, they, like the military registration and enlistment offices, collect, systematize and keep up to date information on the performance of military duty by conscripted workers. In addition, an important goal of military accounting in an organization is a correct analysis of how the company will be provided labor resources, if a military conflict suddenly arises and the mobilization of the conscripted part of the population is announced.

Military registration in the company must be carried out by as many specialists as required by the norms of clause 12 of regulation No. 719. So, for example, if less than 1,500 citizens liable for military service work in the company, then the accounting is kept by one specialist, and then by combination.

IMPORTANT! Moreover, if two or more specialists must keep records of military service employees in a company, then the company should create a separate structural unit - a military registration desk (clause 13 of regulation No. 719).

In order to document the maintenance of military records in the company, an order should be issued on the organization of military records, in which, signed by the head, it is indicated which of the employees will carry out military records.

ATTENTION! Candidates for specialists who will carry out military registration must be agreed with the military registration and enlistment office, which has jurisdiction over the territory where the company is located. In addition, companies must send copies of orders for the appointment / dismissal of specialists from the position of military records (paragraph 22 of the Methodological Recommendations).

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company should be fixed in special instruction for military records.

Such an instruction outlines the requirements for an employee involved in the registration of persons liable for military service: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main official duties and the rights of the employee who carries out military accounting in the company, as well as provisions are prescribed regarding the measures of responsibility of such a specialist for violations that he may commit during record keeping.

For the correct maintenance of military records, the company must draw up a plan of relevant work for the year (which must also be agreed with the military registration and enlistment office). In such a plan, all the timing of the activities for accounting employees should be indicated.

Military registration in the organization is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations):

registration certificate - for recruits who have not yet served;
military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2019, the specialist responsible for accounting must check whether all the specified documents are in order: are there any inaccuracies, fake records, torn sheets, are all the necessary marks in place. And if not, report it to the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee starts a personal card for each military man, which reflects all the information about him: marital status, position held in the organization, level of education, place of residence, etc. (paragraph 28 of the Methodological recommendations).

For the form by which the employer carries out military registration of employees, see the article “Unified form No. T-2 - form and sample filling out”.

If any employee receives a summons from the military registration and enlistment office, the military registration desk of the company must notify him about this, and also help him to appear at the military registration and enlistment office in a timely manner. If a woman with a military specialty is hired, then the company must send her to the military registration and enlistment office for initial registration.

In addition, companies should explain to their employees how exactly they must fulfill their military duty in the event of mobilization, as well as what responsibility will come if they do not.

An important function of specialists who keep military records in an organization is booking employees, i.e., securing necessary specialists for the organization during the military conflict.

ATTENTION! As a rule, the booking tool is available only for strategically important enterprises, i.e. those carrying out military or government orders, directly affecting the livelihoods of the population, etc. You can find out if a company can book employees in the event of martial law being introduced at the military registration and enlistment office.

The military accounting table of the company is accountable to the military registration and enlistment office. Therefore, the organization must send all information related to:

employment (dismissal) of military service employees;
changes to current information about such employees.

In addition, the company is required to notify the military enlistment office annually of the number and composition of employees aged 15 and 16, as well as those who have just reached the age when the initial military registration should be carried out.

At least once a year, the information of the military registration desk of the organization should be compared with the information available in the military registration and enlistment office. For these purposes, the company must have a special audit log.

As mentioned above, military registration in the company is organized from the moment the order is issued, signed by the head, on the organization of military registration of citizens, including the reservation of employees who are in reserve.

You can download the form of such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for any reason.

Responsibility for violation of the rules for maintaining military records in the company

Since the maintenance of military records in an organization is its duty, and not a right, then, accordingly, the legislator provides for liability measures for non-performance/incorrect performance of this duty. Liability comes in the form of fines, for example, for the following violations:

failure to provide information about conscripted workers, including potential conscripts, in deadlines(Articles 21.1, 21.4 of the Code of Administrative Offenses of the Russian Federation);
failure to provide assistance in the appearance of an employee on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);
non-disclosure of changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

Results

Methodological recommendations for maintaining military records, as well as regulation No. 719 and law No. 53-FZ, require in 2019 that all organizations where citizens liable for military service work keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order, fixing his functions. Directly, the military registration itself in the company is expressed in maintaining up-to-date information about all military-conscripted employees. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if the organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of the rules of military registration in organizations, measures of responsibility against the employer are provided.

The heads of all enterprises of the Russian Federation, regardless of the form of ownership, must keep and submit reports to the military registration and enlistment office (clauses 6, clause 1, article 8, Federal Law “On Defense” dated 05/31/1996 No. 61-FZ). State employees. structures, accepting reports, verify the provided data with those contained in their databases. This procedure helps to control the conscripts in the Russian Federation.

Report to the military registration and enlistment office on persons liable for military service, sample

The employee responsible for keeping records must use forms 6 and 18. They must be certified in three copies:

the first copy is sent for verification to the military registration and enlistment office;
the second copy of the military registration and enlistment office sends to the city council booking committee;
the third copy remains with the organization.

Organization accounting card form 18

Report to the military registration and enlistment office form 6

Sample form filling

Reports resemble statistics:

- No. 18 contains the details of the organization and general quantitative information about those liable for military service;

You can fill it in manually or electronically, print on both sides of one A4 sheet.

The sample form 18 filled in the military registration and enlistment office looks like this:

Deadlines

If the responsible officer must keep records all the time, then fill out forms and submit information to the state. organs - only once a year. Deadline - until December 31 of the current year as of January 1 of the next year.

Who is required to submit and where

If the organization has persons liable for military service, the report should be submitted to the military registration and enlistment office at the location of the organization. This should be done by the heads of all organizations, regardless of the form of ownership. As for individual entrepreneurs, entrepreneurs are not required to keep military records (clause 6, article 8, Law of May 31, 1996 No. 31-FZ, clause 7, article 8, Law of March 28, 1998 No. 55-FZ) .

Responsibility

Responsibility for failure to provide information is provided only for organizations and individuals. In this case, the IP does not bear any responsibility.

Consider the types of responsibility in more detail:

Composition of the violation	Base	Whose responsibility
Failure to provide information about employees subject to initial registration	Article 21.1 of the Code of Administrative Offenses of the Russian Federation	Organization-employer
Failure to notify an employee about a call to the military registration and enlistment office	Article 21.2 of the Code of Administrative Offenses of the Russian Federation
Failure to ensure the possibility of timely appearance at the military registration and enlistment office	Article 21.2 of the Code of Administrative Offenses of the Russian Federation
Failure to provide information about permanently residing citizens who are required to be on military registration	Article 21.3 of the Code of Administrative Offenses of the Russian Federation
Failure to report on hired / dismissed employees who are required to be on military registration	Article 21.4 of the Code of Administrative Offenses of the Russian Federation
Absence on call without good reason to the draft board	Article 21.5 of the Code of Administrative Offenses of the Russian Federation	Employee
Failure to notify about a change in place of residence and marital status, education, place of work and position	Article 21.5 of the Code of Administrative Offenses of the Russian Federation	Employee

Responsibilities of employees personnel service The enterprise includes not only the execution of documents on hiring new employees and the dismissal of previously accepted ones, but also some interaction with government agencies.

In particular, employees of the personnel department periodically send a report to the military registration and enlistment office for those liable for military service, which is in charge of the enterprise territorially.

Interaction between the personnel department and the military commissariat

Federal legislation provides that all enterprises in the country are required to timely inform the military commissariats about citizens who, by law, are liable for military service, hired or dismissed from the state of the enterprise.

First of all, such a requirement is connected with maintaining the defense capability of the state. So this is a pretty serious matter.

The reporting procedure itself and the list of documents required for this are not sufficiently regulated. And employees of the personnel service, by personal appeal to the military registration and enlistment office on behalf of the company, have to clarify such points.

But still, some general provisions provided by the law, we will consider them in more detail.

Registration of a report to the military registration and enlistment office for persons liable for military service

Dismissal and hiring

The personnel worker is obliged to know which of the employees of the enterprise is liable for military service and is subject to mobilization in case of war.

For this, when applying for a job, they are asked to present a military ID or other document on the military duty of a citizen. Information is not only entered into the personal card of employees, but must also be transferred to the military commissariat within two weeks.

You should not think that the military registration and enlistment office does not know anything about the newly created company and there is no need to organize military registration. State bodies(tax office and military registration and enlistment office) interact and information about the newly created company is transferred to the military registration and enlistment office from tax service in a timely manner.

Thus, the company, represented by a personnel officer, is obliged to notify the military enlistment office of all military-serviced employees who are hired or fired.

Annual reconciliations

The reliability of information about employees registered with the military will have to be confirmed annually.

The military registration and enlistment offices conduct periodic inspections of enterprises, in which the information provided by the company is verified with the information in the personal cards of all employees. In case of non-compliance, it is quite possible to impose a fine.

An employee of the personnel department, without waiting for the visit of "people in uniform", must independently contact the military registration and enlistment office and clarify the reporting procedure of the enterprise for citizens liable for military service working in the company.

Below is a standard form and a sample report to the military registration and enlistment office for those liable for military service, a version of which can be downloaded for free.

All Russian employer organizations, regardless of their form of ownership and management structure, are required to keep records of conscripted workers and submit reports to the military commissariats. Saved from this need only individual entrepreneurs. The deadlines for such reporting and liability for errors are also enshrined in law, so we will consider this obligation and how to make and in what form a report to the military registration and enlistment office in 2019 in more detail.

Normative base

For personnel officers, military accounting and reporting usually raise many questions and difficulties, which can best be resolved by laws and regulations. There are several documents that govern this issue:

the federal law No. 61 of May 31, 1996 “On Defense” (Article 8 “Functions of Organizations and Their Responsibilities officials in the field of defense");
Federal Law No. 31 dated February 26, 1997 “On mobilization training and mobilization in the Russian Federation” (Article 9 “Obligations of Organizations”);
Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 of November 27, 2006;
Guidelines for maintaining military records in organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

The study of these documents will make it possible to issue military-listed employees and reporting to the military registration and enlistment office in 2019 in the best way. To begin with, by order of the organization, it is necessary to appoint a person responsible for military registration. Although the overall responsibility always lies directly with the head of the company, he must appoint a direct executor. But according to the law, the minimum number of such authorized persons is determined by the number of employees:

up to 500 persons liable for military service - one employee (perhaps even a part-time worker);
from 501 to 2000 people - one specialist;
from 2001 to 4000 people - two authorized executors.

It is these employees who keep records and know how to fill out form 19 of the military registration and enlistment office, the step-by-step instructions for which are given below.

Form 18 report

To account for persons liable for military service, all firms use the so-called forms 6 and 18. Form 18 is called the "Organization Registration Card". Both of these documents of the company must be made in triplicate:

two copies must be sent to the commissariat: one - for the military registration and enlistment office itself, the second - for the committee for booking a city or municipal council;
the third copy remains with the organization.

The account form looks like this:

It consists of the main part and the title page, in which you need to write the full details of the company. On the title page we indicate:

company name;
FULL NAME. manager and his phone number;
legal address(actual and postal, if they differ);
information about the parent organization (if any);
all main codes of the organization (TIN, OKVED, OKPO, OGRN, OKATO, OKOPF, etc.).

In the main part, it is necessary to indicate general quantitative information about those liable for military service. We write data about persons in the reserve in accordance with the ranks. Separately, it is necessary to indicate the number of conscripts and partially fit persons in the reserve, as well as data on armor and professions. At the end, you need to certify the information with a signature and a round seal. The reverse side of the form looks like this:

Report Form F-18

Form 6 for the military registration and enlistment office 2019 is called "Report on the number of employed and booked citizens who are in reserve." It must also be drawn up in triplicate, two of which should be sent to the military commissariat. A sample report in form 6 for the military registration and enlistment office in 2019 looks like this:

Other reports to the military registration and enlistment office 2019: deadlines and where to submit

The authorized officer must at all times accounting forms. After all, in addition to the two forms above, he needs to regularly send other operational information to the military registration and enlistment office at the location of the company. Deadlines for submitting the report to the military registration and enlistment office 2019:

reports F-6, 18 and 16 - annually until December 31 of the current year as of January 1 of the next year;
lists of men who turn 17 in the next reporting year - annually by November 1;
data on changes in marital status, education, structural unit organizations, positions, places of residence or places of temporary residence, the state of health of employees registered with the military - within two weeks from the date of the change;
information about employees who are on military registration, as well as about employees who are not on military registration, but are required to be on it - within two weeks from the date of receipt of the relevant request;
data on hiring and dismissal of employees subject to military registration - within two weeks from the date of the relevant event.

Employer's responsibility

For failure to provide reports on employees for organizations, administrative liability is provided. It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address. Several articles of the Code of the Russian Federation on Administrative Offenses regulate such liability at once:

Art. 21.1 of the Code of Administrative Offenses of the Russian Federation for failure to provide data on conscripts - a fine in the amount of 300 to 1000 rubles;
Art. 21.2 of the Code of Administrative Offenses of the Russian Federation for failure to notify of a summons and failure to ensure the appearance of a working citizen at the military registration and enlistment office - a fine in the amount of 500 to 1000 rubles;
Art. 21.4 of the Code of Administrative Offenses of the Russian Federation for the lack of information about persons who are not registered, although they are obliged to do so - a fine in the amount of 300 to 1000 rubles.

Failure to submit reports may be qualified under one of these articles. Therefore, in order not to make a mistake and not confuse anything, it is best for an authorized personnel officer to immediately contact the military commissariat at the place of registration of the organization and receive all sample documents and detailed instructions on how to fill them out correctly. Such interaction is only welcomed by the military.