Military registration composition. Maintenance of military records in the organization

The reality is that military accounting in many companies, especially small ones, is often carried out according to the principle “until the thunder breaks out, the personnel officer will not cross himself.” And although the fines for violating the rules for maintaining military records are small, the upcoming inspection still increases the interest of personnel managers in the topic of military records.

To meet the auditors from the Commissariat fully armed, a brief overview of the legal framework and current practice, prepared by specialists on the site, will help you.

What is a VUS?
First of all, we note that the obligation to keep military records is assigned to all organizations, regardless of their organizational and legal forms, in the federal law "On military duty and military service." In addition, the work of the personnel department for military registration is regulated by the federal laws "On Defense", "On mobilization training and mobilization in the Russian Federation", the Decree of the Government of the Russian Federation "On approval of the Regulations on military registration", Methodological recommendations of the General Staff of the Armed Forces of the Russian Federation on conducting military records in organizations. Finding them in the latest editions is not difficult.

Who should keep military records in the company - an exempt employee or a specialist combining this work with other duties? It depends on the size of the company's staff. If less than 500 people are registered, then the head has the right to assign all "military affairs" to one of the employees in combination. If the company has from 500 to 2000 persons liable for military service, one employee will be required to deal only with military registration, from 2000 to 4000 - two exempt workers, from 4000 to 7000 - three. For every subsequent 3,000 persons liable for military service, the company must allocate one more released employee.

If two or more specialists are engaged in military accounting in an organization, then such a mini-group has the right to be called a military accounting table. The military accounting table should be located in a specially equipped room, and documents should be stored in metal cabinets. All expenses for military accounting (salaries of specialists, purchase of safes) are paid by the company.

Employees maintaining military records are appointed not just by order of the head of the organization, but in agreement with the local military commissariat. Both the dismissal and any relocation of such an employee are agreed. And in the event of his temporary absence (for example, going on vacation), all documents under the act are transferred to the one who will perform these duties (this employee is also appointed by order of the head). At the same time, the availability of special registration forms must be verified with the data of the military registration and enlistment office.

"Reserves", conscripts and ladies
Which of the employees of the organization should be on military registration? First of all, these are men who are fit for military service for health reasons, that is, conscripts and citizens in the reserve. It is not necessary to take into account retirees, that is, those who have reached the age limit for being in the reserve or are declared unfit for military service for health reasons.

Women who are fit for military service for health reasons are also subject to military registration, if they have a military registration specialty - for example, doctors, nurses, meteorologists, signalmen, etc. (see the annex to the Regulations on military registration for a complete list).

When applying for a job, an employee is required to submit military registration documents to the military registration desk (or to the personnel department). For those who are in reserve, this may be a military ID or a temporary certificate issued instead of it, for conscripts - a certificate for citizens subject to conscription for military service (the so-called registration certificate).

On the basis of these documents, a personal card of an employee (form T-2) or a personal card of a civil servant (form N T-2 GS (MS)) is filled out. Information about military registration is entered in section 2. Moreover, if unspecified corrections, inaccuracies, forgeries, lack of sheets were found in the employee’s documents, or it turned out that the citizen is not fulfilling duties in the field of military registration, mobilization training and mobilization, the company is obliged to inform the military registration and enlistment office about this.

A specialist in military accounting is obliged to report within two weeks on all persons liable for military service recruited to the military registration and enlistment offices at the place of residence of citizens. Completed cards should be stored in a file cabinet consisting of four "boxes". In the first one there are personal cards for reserve officers, in the second - for warrant officers, midshipmen, sergeants, foremen, soldiers and sailors of the reserve, in the third - for women liable for military service. Finally, in the fourth - for citizens subject to conscription for military service.

Information about military registration contained in personal cards must be checked at least once a year with the information contained in the documents of military registration of military registration and enlistment offices. It is assumed that an employee of the military enlistment office will come to your company for verification, however, judging by the professional forums of personnel officers, this is not always the case - in some cases, a military accounting specialist takes T-2 cards and goes to meet with the military himself.

What other information should be provided to the military registration and enlistment offices? Every year in September - lists of young men aged 15 and 16, and before November 1 - lists of young men who will turn 17 next year. However, not every company has such young employees.

In addition, the specialist in charge of military accounting is obliged to notify employees of calls to the military registration and enlistment office and provide them with the opportunity to appear on the agenda in a timely manner.

In case of verification...
As practice shows, the frequency of inspections of military records in commercial companies depends not only on the provision of the law (if the number of employees exceeds 500 people, inspections are carried out annually, in other cases - at least once every three years), but also on other factors - for example, office location. Judging by Internet forums, some companies (especially small ones and those located far from public transport routes) do not receive inspectors from the military registration and enlistment office for 5-7 years. And yet, relying on chance is not worth it.

What does the examiner expect to see? First of all, the very fact of maintaining military records is an order to organize military records, to appoint an appropriate employee to a position, his job description, an annual work plan agreed with the military registration and enlistment office (and if the employee is released, then quarterly), a plan for reconciling cards. All these documents, together with the latest editions of regulatory documents, are best placed in a separate folder.

The inspector will no doubt ask if the company has a special metal filing cabinet. Particular attention is likely to be paid to the correctness of filling (and reconciliation) of T-2 cards, decomposed into four parts. A separate folder should also be created for booking documents, that is, for registering citizens who are on special military records.

If the company has cars or other vehicles, then the military transport duty applies to it. Therefore, the provision on military transport duty and documents on preparing equipment for transfer to the Armed Forces of the Russian Federation (if you have a mobilization task for equipment) are best combined into a separate folder.

Finally, be prepared to bring to the attention of the inspector the file in which all correspondence with the military commissariats is filed - providing the necessary information, notices of hiring and dismissal, etc.

About responsibility
What is the responsibility of the organization for non-compliance with the norms of military accounting? Fines are low these days. So, failure to notify citizens about their summons to the military registration and enlistment office entails a fine of 500-1000 rubles, failure to provide information about those who are or are required to be on military registration - 300-1000 rubles, failure to submit lists of citizens subject to initial military registration - 300-1000 rubles (for details, see Article 21 of the Code of Administrative Offenses).

If, in the field of military accounting, your company is a real role model and the quality of work in this direction is rated as “excellent”, then the military commissar will decide to introduce you to participate in the competition for the best organization in the field of military registration. You can proudly hang the corresponding diploma on the wall.

The legislation provides that all employers interested in ensuring the defense capability of the Russian Federation by human resourses.

For this purpose, military registration should be carried out in organizations, the instructions for maintaining which in 2018 will be considered in the article.

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What it is?

By military registration is meant a system for registering all employees subject to conscription by age in a single register data and regularly update this information.

Thanks to this, the state monitors the accuracy of citizens fulfilling their duty before the Motherland and effectively monitors cases when a person tries to ignore this duty.

When implementing the personnel procedure the employer follows the rules enshrined in the federal legislation of the Russian Federation (Federal Law No. 53-FZ; Decree of the Government of the Russian Federation No. 719 - Regulations on military registration).

It is necessary to take into account which categories of citizens of the Russian Federation are subject to military registration. By law it is:

• males who do not have health restrictions;
• female persons whose profession is on the list of annexes to Government Decree No. 719.

Who is not subject to military registration:

Who is in charge?

Who should keep records is not specified in the law. Usually a burden in the firm assigned to the personnel department. This should be based on the number of staff in the organization.

A military accounting specialist is required to receive pay for this job. They draw up a part-time job, as well as an expansion of service areas or an increase in the required work (Article 60.2 of the Labor Code of the Russian Federation). Moreover, the employee himself must give written consent to this.

The draft order on the appointment of a candidate, or on his transfer or release from duties, as well as the algorithm of planned measures in this area, the general director must coordinate with the military commissar.

If the person in charge of the military registration table falls ill or is absent for other reasons, the boss, by special order assigns his duties to another subordinate and entrusts him with all accompanying papers.

Sample Order of Appointment (clickable):

The military commissariats and the municipality are systematically checking the attitude of businessmen to the replenishment of the Armed Forces. Checked every twelve months in firms with over 500 employees. In the rest, inspections happen every three years or more often.

At the same time, they check:

• whether all employees are registered in the military registration table;
• reliability of information;
• rules for paperwork;
• presence of violations.

In accordance with the norms of the law, in addition to receipts and reference documents, firms are required to maintain a special check log signed by the CEO of the company. The document must be registered, laced and sealed.

For each frame, they get their own personal card (T-2 and T-2GS).

In turn, HR or the director checks:

• a mark relating to military duty, standing in a civil identity card;
• correctness of filling and authenticity of the papers provided;
• the presence of registration marks;
• information about the previous place of work, marital status;
• temporary or permanent registration.

The absence of a candidate's document relating to his service in the army is considered legal grounds for refusing to cooperate with him.

• Stock category 1: privates and sergeants, warrant officers and midshipmen up to 35 years old, officers and senior management up to 45-60 years old;
• Stock category 2: soldiers 35-45 years old, senior staff 45-60 years old;
• Stock category 3: soldiers 45-50 years old, officers 50-60 years old, women 45-50 years old.

Step by step instructions and documents

A competent organization from scratch of military personnel in a company includes the following steps:

For the latter, there are established requirements. Document Sheets presented in the form of a table with columns:

• the date of the;
• who conducts the check - last name, first name, patronymic and position;
• results, shortcomings, evaluation;
• decision of the director on the elimination of deficiencies.

For everyone hired by the company, the management is obliged to carefully study the documents, including regarding military service.

Applicants for military service must have military ID or registration certificates. The personnel service, checking the documentation, should pay increased attention to the correspondence and authenticity of the information contained in the papers.

Watch the detailed video on maintaining military records at the enterprise:

The worker's personal card contains:

• passport information;
• full job title;
• marital status data;
• education;
• residential address.

Documentation is usually stored in a special file cabinet.

On employee cards abbreviations often appear, which are not always clear to a specialist in military accounting. So, for example, the abbreviation PSS, denoting ranks, causes a lot of difficulties:

• officers: employees from lieutenant to colonel;
• PSS: from junior sergeant to senior warrant officer / midshipman;
• privates and corporals: soldiers and sailors.

Also responsible for accounting often confused in terms“booked employees” and “unbooked employees”. The reserved ones include those who, in the event of general mobilization, are not called up for hostilities, but remain at their workplace.

Difficulties also arise with what to write in the column “ It is registered“. This should include information about the type of accounting to which the employee - general or special. The latter includes booked citizens.

Military tickets and T2 cards are taken into account in a special magazine. Download the journal template.

Work plan

In small enterprises, where less than five hundred are subject to accounting, control over them carried out by one specialist in combination. How to keep records if there are many more employees?

In large organizations where up to two thousand conscripts work, create a military registration table. In this case, a separate rate is allocated for dealing with this issue, and with a large number of personnel to be accounted for (from two to four thousand), two and then one rate for every subsequent three thousand personnel.

Directors of firms should allocate for performing accounting duties special rooms and iron cabinets. The costs associated with maintaining military records are borne by the management of the organization.

All people whose duties are somehow related to accounting are covered in a special order issued by the CEO and agreed with the military commissariat or with the municipality in those administrative units where there are no military commissariats.

All actions related to the movement of employees related to military registration are also consistent with them. The exception is institutions where there is mobilization bodies.

Accounting for potential recruits and "reserves" is carried out on personal cards (form T-2, section 2) or personal cards of civil servants (form T-2GS).

The documents of military accounting, on the basis of which it is carried out, include:

1. certificate of a citizen subject to conscription for military service (a document of the established format, has a cover with the image of the Coat of Arms of the Russian Federation and the corresponding inscription);
2. military ID;
3. certificate instead of a military ID;
4. temporary certificate.

The military card is dressed in a green cover with a coat of arms and the title: “Russian Federation. Military card of a reserve officer. Covers of documents issued before 1994 and 2000 may differ and have a stamp of the USSR and the corresponding inscription.

Help is only issued for the purpose of identifying some conscripts who, for some reason, did not have the necessary papers to issue a military ID. It also has an official stamp and the seal of the military commissar. But it doesn't hurt to send a request there and check it out.

A temporary certificate is issued for no more than a month. But they extend it to three, if the necessary documentation for registration of a “military man” has not been received in the first thirty days.

In each institution, the HR department draws up propaganda and educational stand dedicated to military service.

Responsibility for violations

Violation of the rules of military registration is fraught with trouble and a fine for the heads of organizations. Administrative responsibility threatens for:

1. Failure to provide data on future recruits to the supervisory authority (up to a thousand rubles);
2. Silence by directors about calling a subordinate to the commissariat.

The latter is also fraught with little money - up to a thousand rubles. But repeated violations can lead to increased state attention and a higher degree of responsibility.

Maintaining military records is a responsible and time-consuming work that requires increased attention and responsibility from the performer and the authorities, as well as additional payment. Just like that, without explaining anything, the head of the company has the right to take and appoint a candidate at will, but only in agreement with the applicant himself and with the military commissar.

Military registration is understood as a form of performance of military duty, which is a state system for recording and analyzing the conscription and mobilization human resources available in the country for subsequent conscription for military service, both in peacetime and during mobilization, during martial law and in wartime .

Military registration of citizens is organized in accordance with the Constitution of the Russian Federation, the Federal Law "On Defense", "On Military Duty and Military Service", "On Mobilization Training and Mobilization in the Russian Federation", Decrees of the Government of the Russian Federation "On Approval of the Regulations on the Call for Military Service of Citizens of the Russian Federation” and “On Approval of the Regulations on Military Registration”.

Military registration is divided into general and special.

The general military register consists of citizens who are not reserved for enterprises, institutions and organizations, regardless of departmental subordination and forms of ownership for the period of mobilization and wartime.

Citizens who, in the prescribed manner, are reserved (assigned) to enterprises for the period of mobilization and wartime, are on special military registration.

The main goal of military registration is to ensure the complete and high-quality staffing of conscription human resources of the Armed Forces of the Russian Federation, other troops, military formations and bodies in peacetime, as well as to ensure during periods of mobilization, martial law and in wartime:

a) the needs of the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations in mobilization human resources by pre-assigning (assigning) citizens who are in the reserve to their composition;

b) the needs of public authorities, local governments and organizations in labor resources by assigning (booking) to them the required number of managers and specialists from among the citizens in the reserve working in these bodies and organizations.

The main tasks of military registration are:

a) ensuring the fulfillment by citizens of military duty established by the legislation of the Russian Federation;

b) documentary registration of military registration information about citizens who are on military registration;

c) analysis of the quantitative composition and qualitative state of conscription and mobilization human resources for their effective use in the interests of ensuring the defense of the country and the security of the state;

d) carrying out planned work to prepare the required number of military-trained citizens who are in reserve, to ensure the transfer of the RF Armed Forces, other troops, military formations and bodies from peacetime to wartime, during the period of mobilization and maintaining their staffing at the required level in war time.

The main requirement for the military registration system is to constantly ensure the completeness and reliability of data that determine the quantitative composition and quality of the draft and mobilization manpower.

The following are subject to military registration:

Male citizens aged 18 to 27 who are required to be registered with the military and who are not in the reserve (conscripts);

Citizens in reserve (conscripts):

a) males in the reserve:

Dismissed from military service with enrollment in the reserve of the Armed Forces of the Russian Federation;

Successfully completed training under the training program for reserve officers at military departments at state, municipal or state-accredited non-state educational institutions of higher professional education in the relevant areas of training (specialties) and graduated from these educational institutions;

Those who did not complete military service due to exemption from conscription for military service;

Those who did not complete military service in connection with the provision of deferrals from military service or were not called up for military service for any other reason, upon reaching the age of 27;

Dismissed from military service without military registration and subsequently put on military registration in military commissariats;

Passed alternative civilian service;

b) females with military registration specialties.

Citizens are not subject to military registration:

a) exempted from the performance of military duty in accordance with the Federal Law "On military duty and military service";

b) performing military service or alternative civilian service;

c) serving a sentence of imprisonment;

d) women who do not have a military registration specialty;

e) permanently residing outside the Russian Federation;

f) having military ranks of officers and staying in the reserves of the Foreign Intelligence Service of the Russian Federation and the FSB of the Russian Federation.

The initial military registration of citizens of the Russian Federation is carried out:

Male - in the period from January 1 to March 31 in the year they reach 17 years of age by the commission for the registration of citizens for military registration, created in the military commissariat;

Women - during the entire calendar year after they receive a military registration specialty;

Those who have received citizenship of the Russian Federation - by the military commissariat throughout the calendar year.

The initial registration of citizens is carried out in order to:

1. Setting:

Their numbers;

Educational level and acquired specialty;

Professional suitability for training in military specialties and positions.

2. Carrying out their preliminary distribution:

By types of the Armed Forces of the Russian Federation;

military branches;

other troops;

Military formations and bodies.

The initial registration of citizens for military registration is carried out by the commission for the registration of citizens for military registration in the following composition:

The military commissar of the relevant territory or his deputy - the chairman of the commission;

Representative of the local administration;

Specialist in professional psychological selection;

Commission Secretary;

Specialist doctors.

This commission is required to:

Organize a medical examination of citizens and determine their fitness for military service for health reasons;

Carry out activities for professional psychological selection to determine the suitability of citizens for training in military specialties;

Make a decision on putting citizens on military registration, or submit for consideration by the commission the issue of: enrolling in the reserve a citizen recognized as limited fit for military service; exemption from military duty of a citizen recognized as unfit for military service.

At the initial military registration, a citizen is subject to examination:

therapist;

Surgeon

neuropathologist;

Psychiatrist;

Ophthalmologist;

Otorhinolaryngologist;

Dentist;

Doctors of other specialties (if necessary).

Doctors who supervise the work of medical examination of citizens, based on the results of a medical examination, give an opinion on the suitability of a citizen for military service in the following categories:

A - fit for military service;

B - fit for military service with minor restrictions;

B - limited fit for military service;

G - temporarily unfit for military service;

D - not fit for military service.

A citizen may be sent by the commission for an additional outpatient or inpatient medical examination to a medical organization, and he can also be sent to a medical organization for medical and recreational activities in accordance with the legislation of the Russian Federation on protecting the health of citizens.

Removal from military registration of citizens subject to conscription for military service is carried out upon their written application indicating the reason for removal, new place of residence or place of temporary stay.

Military registration of citizens of military age serving in the internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for Civil Defense, Emergencies and Disaster Relief, institutions and bodies of the penitentiary system and bodies for controlling the circulation of narcotic drugs and psychotropic substances, carried out at their place of residence by military commissariats.

Military registration of citizens in the reserve, who served in the above bodies, is carried out by the indicated bodies and institutions.

Military registration of citizens who have military ranks of officers and who are in the reserve of the Foreign Intelligence Service of the Russian Federation and the FSB of the Russian Federation is carried out by the indicated bodies.

Citizens permanently residing outside the Russian Federation and who have expressed a desire to do military service on conscription in draft non-officer positions in one of the structures of the military organization of the state can be put on military registration in military commissariats on the territory of the Russian Federation, subject to the conclusion and ratification of the relevant international treaties by the Russian Federation .

Citizens working on sea and river vessels are registered with:

At the place of residence (permanently residing in settlements, to the ports of which these vessels are assigned);

At the location of the personnel bodies of the relevant shipping companies, departments and bases of fleets and flotillas (not permanently residing in the settlements to which ports these ships are assigned).

Military registration documents must contain the following information about the citizen:

Date of Birth;

Family status;

Education;

Place of work;

Fitness for military service for health reasons;

Basic anthropometric data;

Passing military or alternative civilian service;

Passage of military training;

Proficiency in foreign languages;

Availability of military registration and civilian specialties;

The presence of a sports category or sports title;

Initiation or termination of a criminal case against a citizen;

Having a criminal record;

Reservation of a citizen who is in reserve for the period of mobilization or for wartime.

On the basis of the Decree of the Government of the Russian Federation "On the approval of the Regulations on the preparation of citizens of the Russian Federation for military service", the Orders of the Ministry of Defense of the Russian Federation and the Ministry of Education of the Russian Federation "On the approval of the Instructions on organizing the training of citizens of the Russian Federation in basic knowledge in the field of defense and their training in the basics of military service" mandatory training citizen to military service provides:

a) obtaining basic knowledge in the field of defense;

b) training on the basics of military service in a state, municipal or non-state educational institution of secondary (complete) general education, an educational institution of primary vocational and secondary vocational education and at educational centers of organizations, regardless of the form of ownership;

c) military-patriotic education;

d) training in military specialties of soldiers, sailors, sergeants and foremen in the direction of the military commissariat;

e) medical examination and medical examination;

f) carrying out medical and recreational activities.

Compulsory preparation of citizens for military service is carried out in the manner determined by the Government of the Russian Federation.

Let's move on to the consideration of issues related to the organization of conscription of citizens for military service.

In order to know about the number of potential recruits, the government of the Russian Federation provided for a special military registration not only in military registration and enlistment offices, but also in organizations. This will allow to control the number of citizens liable for military service, their movement (change of work), age and marital status.

In 2018, the maintenance of military records in the organization is a mandatory procedure for the personnel service. Step-by-step guidance and recommendations from experienced lawyers will help you understand the process and procedure. On issues of labor relations in accordance with the Labor Code of the Russian Federation and other regulations, you can get a free consultation by contacting through the form on the website or by calling the contact phone.

Military registration implies the process of collecting and systematizing information on persons liable for military service, subject to registration in the military commissariat (VK). The main purpose of the procedure is to provide the state with military resources for the citizens to fulfill their duty to the Motherland.

The rules for military registration were approved by the Government of the Russian Federation No. 719 dated 11/27/2006 (as amended on 06/27/2017) and Methodological recommendations approved. General Staff of the Armed Forces of the Russian Federation on July 11, 2017 (hereinafter - MR). The following persons are subject to registration:

• men aged 18 to 27, as well as those in the reserve;
• persons exempted from urgent draft;
• employees who studied at a university with a military department;
• men over 27 years of age who received a deferment from serving in the RA;
• workers dismissed from the army;
• women with a military specialty.

Any violations, intentional concealment of information on military personnel and other deviations from the established norms entail administrative liability - fines for the company's management or the responsible person.

Document flow for military registration work (VUR)

Accounting for reserves and potential recruits is carried out according to the established model - personal card T-2 section 2 or card of a civil servant form T-2GS.

When VUR, the company provides the following documents to the VC:

• data on accepted / dismissed citizens who are or are required to be on military registration ( further - accounting) - information is transmitted in a 2-week period;
• annually no later than November 1 - lists of men aged 15-16;
• list of men who will turn 17 next year.

When filling out an employee’s personal card (in form No. T-2), it is required to provide a military ID or temporary ID instead of a ticket if the citizen is in reserve. For those who are subject to conscription for military service, it is required to provide an appropriate identity card of a citizen of the Russian Federation.

Registration of the organization for military registration

Those companies that have not previously kept records of employees, including external part-timers, must necessarily go through the procedure for registering with VK. Methodological materials, forms and introductory briefing are carried out by the staff of the commissariat.

Note!

In the branches of companies, booking and accounting in the VC is carried out at the location of the unit. If this is not possible, the data is sent by means of communication from the head office of the organization.

Responsibility for military registration in the organization

Accounting obligations lie with the head of the organization, who can delegate the duty by order to another employee. The accounting procedure in organizations, depending on the number of employees, is determined by clause 12 of the RF PP No. 719:

• accounting duties are assigned to 1 employee (in combination with the main activity), if less than 500 people are registered;
• with the number of persons liable for military service up to 2 thousand units, the specialist is engaged in accounting as the main load;
• 2 employees - the number of persons liable for military service is from 2 to 4 thousand people;
• for every 3 thousand potential employees, 1 employee of the organization is involved in accounting obligations.

Candidates applying for record keeping must be agreed with the VC, which will avoid problems and disputes later.

Instructions for maintaining military records in organizations

The organization of registration of potential servicemen for the period of hostilities in the organization should not go against the norms and legislative acts. In order to competently organize the process of registering citizens liable for military service, you can first consult with experienced lawyers and employees of the military commissariat. Step-by-step instructions in 2018 include several steps.

Stage 1 - an order on the organization of accounting at the enterprise according to the model (Appendix 4 to the Methodological Recommendations). This document should cover the following information:

• full name of the organization;
• the date the order was issued;
• document number, which is necessary for control;
• order on military registration of citizens in the organization;
• responsible person;
• Deputy responsible officer during vacation/disability;
• information about the control over the execution of the document.

Note!

A copy of the order with the seal and signature of the head of the company must be transferred to the military registration and enlistment office.

Stage 2 - the work plan is agreed with the VC. A sample plan for registering persons liable for military service in an institution / organization can be found in Appendix 17 of the MR. The document contains the following information:

• action plan;
• terms of implementation;
• name of company;
• a mark on the coordination of documentation with the VC.

Stage 3 - the book of reservations and checks of citizens. A sample document is presented in the Methodological Recommendations, and can also be taken from experienced lawyers (as of the current date in accordance with the legislation of the Russian Federation and new regulations). Such a regulatory legal act is drawn up in the form of a table with columns:

• date of verification;
• Full name/position of the authorized/responsible person according to the order;
• the result of the audit, shortcomings and overall assessment;
• the decision of the company's management based on the results of the audit and marks for the elimination of existing shortcomings, if any.

Stage 4 - verification of the authenticity of documents of employed citizens. Employees must submit to the personnel department a military ID in the form established on the date of receipt. Employees who have not completed their service in the Republic of Armenia present a registration certificate. In both cases, photos, seals, signatures and information in a military document and passport should not have a double meaning or any controversial points.

Stage 5 - personal cards of employees must be filled in according to the established pattern and form. What should be included in the document:

• marital status;
• education;
• place of work / service;
• position;
• address of residence/registration.

Stage 6 - an explanatory conversation with employees on their rights and obligations for military registration and training.

Personal cards are stored in a card file with an alphabetical and other system convenient for the company.

Documents on military registration

What documents are the basis for registration / non-registration for military registration and the formation of a personal card of a citizen:

• certificate of a citizen of the established format - a cover with the coat of arms of the Russian Federation and an inscription;
• the military ID has a green binding, coat of arms and title - “Russian Federation. Military card of a reserve officer. The exception is documents until 1994 and 2000, which were issued with an imprint of the SSR and a corresponding inscription;
• a certificate instead of a military ID is issued solely for the purpose of identifying a citizen liable for military service who, due to circumstances, did not receive a military ID. The certificate must have a stamp and stamp of the VK, which is best checked by sending a request to the military enlistment office;
• a temporary certificate is issued for up to 30 days with a subsequent extension, in the absence of complete information for registration of a person liable for military service in the prescribed form.

In order to avoid mistakes and possible consequences, it is better to check all documents for authenticity by sending a request to the place where the original was issued.

Who is not put on the military record?

Not all employees in 2018 appear in the accounting documents in the organization. According to the legislation of the Russian Federation, not all employees are put under control in the military registration and enlistment office. An exception:

• previously released from military duty for health reasons and other reasons;
• served in another state;
• citizens undergoing military or civil (alternative) service;
• permanently residing in another state;
• reserve officers of the Foreign Intelligence Service of the Russian Federation and the FSB;
• women without a military specialty.

In case of violation of military registration, deliberate exclusion of a number of employees, submission of distorted information to the VC and other violations, liability is provided in accordance with the Code of Administrative Offenses of the Russian Federation.

Responsibility for violation of the order of military registration

Companies that deliberately deviate from providing information on military officers to the military registration and enlistment office, as well as those that do not have an accounting department, are subject to administrative penalties in the form of penalties. What is the penalty for 2018?

• a fine from 300 to 1 thousand rubles. for late submission of lists of citizens to the VC - sanctions are applied to the head of the company or the responsible person;
• obstructing the timely appearance at the destination on the agenda from the VC in the form of ignoring the notification of the employee is subject to a fine of 500 to 1 thousand rubles;
• for hiding information on hired / fired employees, the organization will be fined 300-1 thousand rubles.

Note!

Checking the formation of documents for military service employees in organizations is carried out by local governments and VC.

Summary

The following conclusions can be drawn from the information provided:

• all standards for accounting for the military in organizations (procedure, responsibility / obligations) are established by the MR, RF PP No. 719 and Law No. 53-FZ;
• organizations employing persons liable for military service must keep records by allocating one / two employees for this;
• military control of employees in the company is expressed in the verification and transfer of information to the military commissariat for all employees (conscripts);
• to update the information, the company creates personal cards for each of the potential recruits in the prescribed form, the data in which is periodically updated and transferred to the military registration and enlistment office;
• if an organization belongs to strategically significant facilities, then it has the right to book employees for a possible period of military conflict, which excludes conscription and retains priority at the discretion of management (whoever booked it chooses the employee’s place of work, including in the office).

It is important to understand that for violation of the established rules in the Russian Federation, liability is provided to the employer. On issues related to the military duty of a citizen during the period of work in the company, you can get advice from lawyers by contacting the feedback form on the company's website and by phone.

Currently, many organizations ignore the requirement to maintain military records, since the fines for failure to comply with this duty are insignificant. Some fulfill the requirements of military registration only partially, for example, they only collect the necessary documents and store them, without providing any information to the military department. However, in both the first and second cases, one may face the risk of administrative sanctions, since the legislation directly provides for the obligation of the employer to keep military records.

KEEP MILITARY RECORD?

The fact that it is mandatory to keep military records is established in the following regulations:

Art. 8 of Federal Law No. 61-FZ of May 31, 1996 "On Defense" (as amended on July 3, 2016; hereinafter - Federal Law No. 61-FZ);

Art. 9 of the Federal Law of February 26, 1997 No. 31-FZ "On mobilization training and mobilization in the Russian Federation" (as amended on February 22, 2017; hereinafter - Federal Law No. 31-FZ);

Art. 4 of Federal Law No. 53-FZ of March 28, 1998 “On Military Duty and Military Service” (hereinafter referred to as Federal Law No. 53-FZ);

Clause 1 of the Regulations on military registration (approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, as amended on December 29, 2016; hereinafter - the Regulations);

Responsibility for the lack of military registration

For shortcomings in the maintenance of military records, administrative liability may arise.

So, according to part 3 of Art. 21.4 of the Code of Administrative Offenses of the Russian Federation, the fine for failure to report to the military commissariat by the head or other responsible person about the recruited or dismissed from work citizens liable for military service is from 300 to 1000 rubles.

Companies do not take such a fine seriously, so they prefer not to keep military records at all or keep them partially (for example, only fill out the section on military registration in personal cards).

However, if the organization receives a request from the military registration and enlistment office to submit documents in accordance with the law, military records will have to be kept. If the requirements of the military registration and enlistment office are ignored, other penalties will follow:

Fine from 2000 to 4000 rubles. on officials for disobedience to a lawful order or demand of an official of the body exercising state supervision (control) (Article 19.4 of the Code of Administrative Offenses of the Russian Federation);

Fine from 3000 to 5000 for the company and from 300 to 500 rubles. on officials for failure to provide or untimely provision of information (information) to the state body provided for by law (Article 19.7 of the Code of Administrative Offenses of the Russian Federation);

Fine from 10,000 to 20,000 rubles. per company and from 1000 to 2000 rubles. or disqualification for a period of up to three years for officials for failure to comply within the prescribed period with a legal order of the body exercising state supervision (Article 19.5 of the Code of Administrative Offenses of the Russian Federation).

It should be noted that in paragraph 6 of Art. 1, Art. 3, paragraph 6, 7 art. 8 of Federal Law No. 53-FZ, sub. "a" and "b" of clause 32 of the Regulations there is no mention that individual entrepreneurs are required to provide such information about citizens hired. Therefore, the risk of holding an individual entrepreneur liable for the lack of military registration is minimal.

Who is subject to military registration?

According to paragraph 14 of the Regulations, citizens of the Russian Federation are subject to military registration:

Men from 18 to 27 years old who are not in the reserve (conscripts);

Citizens who are in the reserve (those liable for military service), including those who have not completed military service due to exemption from conscription for military service or who have completed alternative civilian service.

Not subject to military registration, in accordance with paragraph 1 of Art. 8, paragraph 4 of Art. 23 of Federal Law No. 53-FZ, the following citizens:

Released from military duty (in connection with their recognition as unfit for military service for health reasons);

Passing military service;

serving a sentence of imprisonment;

Women who do not have a military registration specialty;

Permanently residing outside the Russian Federation.

Consider a situation in which military registration has become an urgent issue for the organization in connection with the appeal of the military registration and enlistment office: it is necessary to draw up documents in such a way as not to cause complaints and, even more so, fines from the military department.

STEP 1. WORKER SUBMITS DOCUMENTS

Persons liable for military service and persons subject to conscription for military service, when concluding an employment contract, submit military registration documents to the employer (Article 65 of the Labor Code of the Russian Federation).

These documents are necessary for the employer to fulfill the obligation to maintain military records. Without them, the personnel department will not be able to fill out section II of the personal card (unified form No. T-2 or No. T-2 GS (MS)), which means it will not comply with the requirements of the law.

According to clauses 27-30 of the Regulations, military registration of citizens is carried out according to personal cards of employees, which are filled out on the basis of military registration documents:

Certificates of a citizen subject to conscription for military service - for conscripts;

Military ID (temporary certificate issued in exchange for a military ID) - for those liable for military service.

In practice, the personnel department makes copies of them and keeps them in the personal files of employees. Moreover, one should not only make copies from the first spread of documents (as some organizations mistakenly do), but also copy all the completed pages. The information necessary for accounting is available in all parts of the military ticket.

Sometimes, upon admission, it turns out that the employee’s military registration documents are not in order:

Lost or damaged military ID;

There is no mark on registration with the military registration and enlistment office at the place of registration;

There is a certificate subject to conscription, while the age of the employee exceeds 27 years;

A conscript with a certificate does not have a deferment from conscription.

In this case, the organization may have problems when maintaining military records and checking the military registration and enlistment office, so you should be persistent when requesting military registration documents from employees.

You can, for example, give the employee a notice reminding him of his duties regarding military registration (example 1). The form of such notification is not provided by law.

STEP 2. FILL OUT THE PERSONAL CARD OF THE EMPLOYEE

Based on the information from military registration documents, it is necessary to fill out section II of the personal card of each military service employee.

We recommend that you fill out the personal cards of those liable for military service in a timely manner, since the personnel department will be able to issue other organizational documents promptly, and making entries at a time in all personal cards is a lengthy and laborious undertaking.

The main document regulating the organization and maintenance of military records is the Methodological Recommendations. It is they who are guided by the officials of the military registration and enlistment office when inquiring and checking the maintenance of military records.

The procedure for maintaining and storing personal cards of citizens put on military records is given in Appendix No. 7 to the Methodological Recommendations. Note that the requirements are different:

For reserve officers;

Soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve;

Citizens subject to conscription for military service.

The points of the personal card are filled in based on the information contained in the military ID.

The option to fill out section II of the personal card is shown in example 2.

Accounting and storage of personal cards

Often, organizations incorrectly store the personal cards of those liable for military service. The order of storage of these cards is defined in Appendix No. 7 to the Methodological Recommendations.

Personal cards must be stored in a lockable cabinet in the following order (file cabinet):

Section 1 - personal cards for reserve officers;

Section 2 - personal cards for soldiers, sailors, sergeants, foremen, warrant officers and midshipmen of the reserve;

Section 3 - personal cards for female conscripts;

Section 4 - personal cards for conscripts.

As a rule, military registration and enlistment offices are asked to keep a register of personal cards, according to which, when checking, their presence is verified.

There is no special form for the journal, but the military registration and enlistment offices recommend a form, a sample of which is given in example 3.