Unified form t 7 sample filling. How to complete the vacation schedule? Amendment and Cancellation

One of the mandatory personnel documents of an enterprise is vacation schedule, the form has standard form T-7, which you can download at the end of the article. The main purpose of this T-7 form is to determine the order in which employees of the enterprise leave. How to make a vacation schedule? You can find a sample of filling out the T-7 form below.

Two weeks before the start of the new year, personnel document must already be drawn up and approved by management. A schedule is drawn up at the end of the year for the next year. Before you start filling out the vacation schedule, you need to find out from the employees the vacation period they want. These wishes must be taken into account when filling out the form.

Vacation schedule form T-7 sample filling

To fill out the T-7 form, you can use it, data on employees are taken from it: their full name, position, structural unit and personnel number. These data are entered in a table in the T-7 form.

When the day the employee leaves for the next paid vacation comes, it will be necessary to indicate in the table the actual start date of the employee's vacation.

When the vacation schedule is drawn up and the planned start dates for the vacation are indicated for all employees, the document is given to the employees for familiarization, after which each of them must sign in front of his last name. Also, the vacation schedule must contain the signatures of the heads of the structural divisions of the enterprise, the employee personnel service and directly the leader himself, who approves the drawn up schedule.

If in the future a situation arises in which the employee decides to change the time of his vacation (and this situation occurs very often), then you need to act as follows. Firstly, an application must be received from the employee in which he will write his request to postpone the start date of the vacation and indicate the reason why he wants to do this. If the management does not mind, then on the basis of this application an order is drawn up to change the vacation schedule, and the necessary amendments are made to the T-7 vacation schedule.

For organization personnel records in the company, novice personnel officers and accountants are well suited for the author's course of Olga Likina (accountant M.Video management) ⇓

★

Download empty Vacation Schedule 2018-2019 47 kb. word (doc).

Timing

The vacation schedule must be drawn up no later than two weeks before the start of the year. Until December 14 (16th Sunday) 2018 for 2019. This is the last date that can be there.

Fine

If you do not meet the deadline, the fine will be from 30,000 to 50,000 rubles.

With or

Who to include

All full-time employees and part-time workers must be included in the schedule.

The schedule does not include employees with whom a civil law contract has been concluded, tk. they are not entitled to leave.

Sample Fill

Any changes in the schedule (if the employee left for another period, etc.) must be made in a timely manner, otherwise a fine of 50,000 rubles is also possible.

For the vacation schedule, a special form No. T-7 is provided, approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1.

Download a sample of filling out the vacation schedule 2018-2019 47 kb. Word (doc, No. T-7).

Instruction

What information should be included in the chart?

The vacation schedule is a consolidated document, it is drawn up in one copy and is valid for one calendar year, therefore, in practice, it is assigned the number 1.

If an employee came to work in the first half of the year and is not going to take a vacation this year, then there is no need to make changes to the vacation schedule. The right to the first vacation arises only after six months of work (part 2 of article 122 of the Labor Code of the Russian Federation).

Pay attention to how the following details are filled in:

Name of company- indicated in full accordance with founding documents. If there is an abbreviated name, the full name is indicated, and then the abbreviated name in brackets.

Organization code- is put down in the coding zone as a number of eight characters according to All-Russian classifier enterprises and organizations (OKPO)

Date of preparation. Specified digitally. Dates are being recorded Arabic numerals in one line sequentially: day, month, year. It also indicates which calendar year the schedule is drawn up for.

The table below shows the rules for filling in the columns of the tabular part of the vacation schedule.

Using or this online service for organizations, you can keep tax and accounting records for the simplified tax system and UTII, generate payments, 4-FSS, SZV, Unified calculation 2017, submit any reporting via the Internet, etc. (from 250 r / month). 30 days free of charge, at the first payment (if you click on these links from this site) three months as a gift. For newly created IPs now (free of charge).

Table column	Fill Description
Column 1 Structural unit	The names of the structural units are indicated without abbreviations in full accordance with the staffing table.
Column 2 Position (specialty, profession) according to the staffing table	Name of the position (specialty, profession) without reduction from the staff list
Column 3 Surname, name, patronymic	Information is indicated without abbreviations
Column 4 Personnel number	The personnel number assigned at the time of admission is indicated in accordance with the Personal card or the order for admission. In organizations where personnel numbers are not used, the column may not be filled out
Column 5 Vacation. Quantity calendar days	The total number of calendar days provided to the employee is indicated. When calculating the total duration, additional holidays are added to the annual basic holiday.
Column 6 Vacation. date planned	The date is specified in full in the format 00.00.0000

Columns 7,8,9 are filled in later, in the next calendar year.

You can fill in the schedule both in alphabetical order and in the order of the planned vacation dates. But in the latter case, the names of employees who decide to divide the vacation into parts will be repeated.

It is easier to group workers according to the departments they work in.

What is the duration of the vacation to indicate in the schedule?

Before filling out column 5 for all employees, determine how many vacation days employees are entitled to claim in the coming year.

Minimum vacation time. The duration of the annual paid leave is 28 calendar days (part 1 of article 115 of the Labor Code of the Russian Federation).

Extended holidays. For some categories of workers, extended annual paid holidays are established (part 2 of article 115 of the Labor Code of the Russian Federation):

Along with the main annual paid holidays, the vacation schedule also takes into account additional paid holidays (provided to employees engaged in work with harmful and (or) hazardous conditions labor, workers with a special nature of work, workers with irregular working hours, workers working in the Far North and equivalent areas, etc.)

Using or this online service for organizations, you can keep tax and accounting records for the simplified tax system and UTII, generate payments, 4-FSS, SZV, Unified calculation 2017, submit any reporting via the Internet, etc. (from 250 r / month). 30 days free of charge, at the first payment (if you click on these links from this site) three months as a gift. For newly created IPs now (free of charge).

Vacation can be divided into parts by mutual agreement between the employee and the employer.

At the same time, at least one of the parts of this vacation must be at least 14 calendar days.

Do not forget to indicate in the schedule the days of vacation that were not used in previous years.

Add the unused vacation days from previous years to the vacation that is planned for the coming calendar year. For example, an employee is entitled to a vacation of 28 calendar days. In 2018, he used only 18 days, there are still 10 left. Therefore, in the vacation schedule for 2019, the employee will not have 28 calendar days, but 38 days (28 + 10). At the same time, in column 10, you need to make a note about the number of added days, for example, “28 days. + 10 days per year".

Labor Code The Russian Federation obliges both the employer and the employee to comply with the deadlines specified in the vacation schedule.

Sample Fill: Vacation Schedule- this required document for any boss, and novice owners of structures often do not know how to draw it up and in what form to do it. In this regard, search queries are not uncommon, such as “filling out a vacation schedule” or, say, “drawing up a vacation schedule”, “vacation schedule form”, “vacation schedule form” and others. It turns out that this topic, like any other related to filling out paperwork, is quite relevant and needs to be clarified.

The vacation schedule is filled in according to a unified, state-approved standard form No. T-7 "Vacation schedule", which is approved by our state, and is a unified form primary documentation for accounting for wages, and for labor itself in general. It is worth noting that the completed form is signed by the head or an authorized person (but in this case the head's seal is still put).

Naturally, the question of how to draw up a vacation schedule correctly, and how to make sure that filling out the vacation schedule is systematized, remains quite relevant. In order for everything to be in order, it is important to indicate additional annual holidays (paid) in the schedule, but remember that those holidays that are given without pay should not be reflected in the schedule.

It is also necessary to take into account all “non-holiday” holidays, that is, those holidays that have not been used by employees during the year before, including those that were carried over to the next year.

Filling out the vacation schedule at an early stage, that is, the stage of vacation planning, is filled out by a personnel officer from the first to the sixth column of the standard form No. T-7. Moreover, the names of positions in the second column must be indicated in full accordance with the staffing table. In the event that personnel numbers are not assigned to employees in the organization, then the vacation schedule is filled out without the fourth column, it simply remains empty.

Columns number seven, eight and nine are filled in only by hand, moreover, as employees go on vacation. In the seventh column, all marks are certainly made after the actual end of the vacation, while the eighth column indicates the document on the basis of which the vacation is transferred (such documents include a personal statement or an order from the head).

Vacation scheduling should also reflect the vacation time of absolutely all employees, including those who are entitled to leave at any time, and for such employees, the start date of the vacation is indicated in the sixth column of the schedule, while its change is recorded in the eighth and ninth.

Using or this online service for organizations, you can keep tax and accounting records for the simplified tax system and UTII, generate payments, 4-FSS, SZV, Unified calculation 2017, submit any reporting via the Internet, etc. (from 250 r / month). 30 days free of charge, at the first payment (if you click on these links from this site) three months as a gift. For newly created IPs now (free of charge).

The use of unified forms of primary accounting documentation, approved by the State Statistics Committee of Russia, is not mandatory. However, if you have decided to maintain a vacation schedule in the form developed by the State Statistics Committee, then you must use the unified form T-7.

It was approved by the Decree of the State Statistics Committee of Russia dated 01/05/2004 No. 1. Drawing up a vacation schedule is a statutory obligation of the employer.

Each employee who is registered according to employment contract, is entitled to annual paid leave . When scheduling vacations, you must provide for annual paid vacations for all employees. In addition to the basic paid holidays, which are provided annually, annual additional paid holidays must be included in the unified T-7 form.

The employer has the right to independently decide whether to take into account the desire of employees to take vacation in a certain month or period of the calendar year. In some areas of activity there are periods of increased workload. In this case, the departure of employees on vacation may be undesirable.

If, during the scheduling period, employees or the employer himself find it difficult to determine the duration and dates of the vacation, then in the schedule, in this case, you can indicate not specific dates, but simply the month of the vacation.

A sample of filling out a unified form T-7

If you decide to draw up a vacation schedule using the unified T-7 form, the head of the personnel department must sign it. The final vacation schedule is approved by the head of the company.

In the header of the form, you need to fill in the required details: the name of the organization, the date of compilation, the year for which the vacation schedule is drawn up, then the signature of the head and a note that the opinion of the trade union body has been taken into account.

The vacation schedule itself consists of a table with 10 columns:

• structural subdivision;
• the position of the employee, as indicated in the staff list;
• Full name of the employee;
• personnel number of the employee;
• the number of calendar days of vacation;
• scheduled vacation date;
• the actual start date of the vacation;
• grounds for postponing the vacation, if any (for example, the employee took sick leave while on vacation);
• the date of the intended vacation;
• notes.

Should employees be made aware of the final vacation schedule? The form is approved only by the management, the employer does not have such an obligation by law (Article 123 of the Labor Code of the Russian Federation). but better workers familiarize with the schedule under the signature. For example, this can be done in a familiarization sheet or in a journal of familiarization with local acts.

What categories of employees are not taken into account when drawing up a vacation schedule? Typically, these employees include those who are not entitled to vacation next year or who obviously will not take advantage of the vacation: for example, employees who work under civil law contracts or are on parental leave.

Consider the fact that the vacation schedule of employees should be approved in advance: for the next calendar year, the schedule must be signed no later than two weeks before the start of the calendar year, that is, in fact, no later than December 17th. Employees must also be notified of the start date of the vacation no later than two weeks before it starts.

A sample of filling out the vacation schedule according to the unified form T-7.

The vacation schedule is a document that is mandatory for both the employer and the employee. It is approved no later than two weeks before the year for which this schedule is drawn up (Article 123 of the Labor Code of the Russian Federation), i.e. no later than December 17th. The vacation schedule for 2019 had to be approved no later than 12/17/2018.

Vacation schedule: how to make it right

Some accountants are wondering: how to schedule vacations? In fact, the design of this document should not cause any particular difficulties. But when scheduling vacations, you need to take into account some of the nuances.

Vacation schedule: rules for registration and amendments

When preparing a vacation schedule for the next calendar year, first of all, it makes sense to coordinate the vacation time of those employees who are entitled to it at a time convenient for them.

• husbands whose wives are on maternity leave (Article 123 of the Labor Code of the Russian Federation);
• part-timers. The fact is that this category of workers must be granted leave at the same time as leave at their main place of work (Article 286 of the Labor Code of the Russian Federation);
• underage workers(Article 267 of the Labor Code of the Russian Federation);
• honorary donors of Russia (clause 1 clause 1 article 23 of the Federal Law of July 20, 2012 N 125-FZ);
• spouses of military personnel planning a vacation at the same time as their spouse (clause 11, article 11 of the Federal Law of May 27, 1998 N 76-FZ);
• Chernobyl victims (clause 5, article 14 of the Law of the Russian Federation of May 15, 1991 N 1244-1).

It is better to collect statements from such employees in which they indicate their wishes regarding vacation dates. These statements will be proof that you have indeed given these workers time off at their convenience. But it should be borne in mind that subsequently the employee may change his mind and change the desired vacation time. In this case, it also makes sense to obtain a relevant statement from the employee.

What to reflect in the vacation schedule

To understand how the vacation schedule is drawn up and what is reflected in it, our table will help:

What to show in the chart	A comment
List of employees	The schedule reflects absolutely all employees with whom an employment contract has been concluded
Vacation days	The number of vacation days for which this or that employee is entitled to apply is indicated. It is best to indicate all vacation days, due to the employee. To do this, sum up the days (days for the year for which the vacation schedule is drawn up, and non-holiday days for previous years) and days, due to the employee in accordance with the law and / or on the basis of a collective agreement / local regulatory act (Article 120 of the Labor Code of the Russian Federation).
Estimated start date	Here you can reflect both a specific date and just a month in which the employee goes on vacation. True, if only a month is indicated, the employee will then need to write an application for leave indicating a specific date. If the date is indicated in the vacation schedule initially, and the employee goes on vacation clearly according to the schedule, then such a statement will not have to be written. By the way, if only a month of vacation is marked in your schedule, we recommend that you fix it in the local normative act(LNA) that an employee must submit an application for leave indicating the specific date of its commencement no later than two weeks before going on leave. Firstly, this is necessary so that the employer has time to notify the employee about the upcoming vacation (Article 123 of the Labor Code of the Russian Federation). And, secondly, so that the accounting department has time to calculate and pay vacation pay (Article 136 of the Labor Code of the Russian Federation).
The possibility of dividing the vacation into parts	The schedule can be supplemented with a corresponding column in which employees will sign, giving their consent to leave in installments. It is important to remember that at least one of the parts of the vacation must be at least 14 calendar days (Article 125 of the Labor Code of the Russian Federation)

Vacation schedule:

The employer has the right to develop his own form of vacation schedule. This form must be fixed as an application to the accounting policy. And you can use the unified form T-7 "Vacation Schedule" (approved by the Decree of the State Statistics Committee of the Russian Federation of 01/05/2004 N 1).

Vacation schedule: form

If you still decide not to develop your own vacation schedule form, then you can download the unified vacation schedule form.

Vacation schedule order: sample

It is not necessary to draw up an order to approve the vacation schedule as a separate document. After all, the signature of the head of the organization / individual entrepreneur, approving the vacation schedule for the next year, is placed on the schedule itself.

True, the employer can issue, for example, an order obliging the heads of departments to collect and submit data on the holidays of employees reporting to them in order to prepare a unified vacation schedule.

Vacation schedule order: sample

This order can be issued as follows:

Sunny Bunny LLCOrder No. 93about scheduling annual leave

Moscow 19.11.2018

To prepare and approve the vacation schedule for 2019

I order:

1. No later than 07.12.2018, the heads of departments must submit in writing to the head of the personnel department Elizarova K.I. information for scheduling vacations for 2019.

When preparing information, consider:

- wishes of employees who have the right to leave at a convenient time for them;

- the wishes of employees regarding the division of the annual main paid leave into parts, one of which, in accordance with Art. 125 of the Labor Code of the Russian Federation must be at least 14 calendar days;

- the period of vacation of part-time workers at their main place of work.

2. Head of the personnel department Elizarova K.I. prepare a schedule of paid vacations and submit it for approval no later than 12/12/2018.

3. Head of the personnel department Elizarova K.I. bring this Order to the following persons:

- chief accountant Kustodieva A.V.;

- Head of the Sales Department Egorov V.T.;

- Head of the Procurement Department Trunov N.N.

4. To impose control over the execution of the Order on the head of the personnel department Elizarova K.I.

CEO Solnyshkov V.S.

Familiarized with the Order:

Head of the Human Resources Department ______________ K.I. Elizarova

Chief Accountant ___________________ A.V. Kustodieva

Head of Sales Department _____________ V.T. Egorova

Head of Procurement Department _____________ N.N. Trunov

Persons familiarized with such an order, in addition to their signature, must also indicate the date of familiarization.

Vacation schedule approval

The vacation schedule is approved by the head of the organization or individual entrepreneur. Moreover, if there is a trade union, the employer must take into account his opinion when approving the vacation schedule for the next year (Article 123 of the Labor Code of the Russian Federation).

After the vacation schedule is approved by the manager, employees must be familiarized with this schedule. Otherwise this document will not be mandatory for them (Art. 22, 123 of the Labor Code of the Russian Federation). It is better to familiarize employees with the vacation schedule against signature. To do this, the schedule can be supplemented with the column “I am familiar with the schedule (date, signature)”.

Vacation schedule sample filling in 2019

When preparing a vacation schedule, you can use ours.

Making changes to the vacation schedule

The employer cannot foresee all possible personnel transfers a year ahead. For example, dismissal of employees, postponement of vacation or recall from it. Therefore, the introduction of various changes in the vacation schedule is inevitable.

Where changes are reflected in the vacation schedule

To reflect the changes, columns 7-10 of the unified form of the vacation schedule (form T-7) are used:

• column 7 reflects the actual date the employee went on vacation;
• column 8 indicates the document on the basis of which the planned start date of the vacation was postponed. Such a document, for example, can be an employee's statement with a request to postpone the vacation, endorsed by the head (Article 124 of the Labor Code of the Russian Federation);
• in column 9 you need to indicate the expected date of vacation. For example, if an employee decides to postpone his vacation for the period when his wife will be on maternity leave;
• Column 10 reflects various notes.

By the way, it makes sense to supplement the vacation schedule with the column “I am familiar with the changes”, in which employees will sign after making adjustments to this document. In addition, it is better to register the deadline for submitting an application for the transfer of vacation in the LNA. Again, so that the accounting department can calculate and pay vacation pay to the employee on time.

Additions to the vacation schedule

It happens that after the vacation schedule for the next year is approved, new employees are hired. What to do with the schedule in this situation? The Labor Code does not oblige the employer to make any additions to the already approved vacation schedule. Those. Newly employed employees may be granted leave only on the basis of their application.

True, no one forbids supplementing the approved vacation schedule with information about the vacations of new employees. This can be done by approving an additional vacation schedule that contains information about the planned start date for vacation for new employees only.

How long do you need to keep a vacation schedule

You need to keep this document for a year (clause 693 of the List, approved by Order of the Ministry of Culture of Russia dated August 25, 2010 N 558)

Responsibility for the absence of a vacation schedule

The absence of a vacation schedule threatens the employer with a fine in the amount (part 1 of article 5.27 of the Code of Administrative Offenses of the Russian Federation):

• from 30000 rub. up to 50,000 rubles for the organization itself, from 1000 rubles. up to 5000 rub. - for her officials;
• from 1000 rub. up to 5000 rub. for IP employers.

Leave in the time sheet

The specific vacation code in the time sheet (form No. T-12 or form No. T-13, approved by Decree of the State Statistics Committee of the Russian Federation of 01/05/2004 No. 1) is indicated depending on the type of vacation:

Vacation type	Letter code	Numeric code
Annual basic paid leave	FROM	09
Annual additional paid leave	OD	10
Leave without pay granted to an employee with the permission of the employer	BEFORE	16
Unpaid leave, which the employer is obliged to provide to the employee at his request by virtue of the law	OZ	17
Annual additional leave without pay (for example, provided collective agreement)	DB	18
Maternity/adoption leave	R	14
Parental leave until the child reaches the age of three	coolant	15
Paid study leave	At	11
Unpaid study leave	UD	13

In the time sheet, either an alphabetic or a numeric code is put - both codes do not need to be indicated.

Vacation in the time sheet: sample

Let's look at an example of reflecting vacation in the time sheet.

Example. Worker Petrova E.F. granted annual basic paid leave for 7 calendar days from April 8, 2019. On page 2 of the time sheet in the form of T-12 for the first half of the month*, the records for this employee will look like this:

1 2 3 5 6 48

Sequence number	Surname, initials, position (specialty, profession)	Personnel Number	Records of attendance and absence from work by day of the month
			1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	Total worked out for the first half of the month
4
1	Petrova Elena Fedorovna, accountant	054	I	I	I	I	I	IN	IN	FROM	FROM	FROM	FROM	FROM	FROM	FROM	I
			8	8	8	8	8										8

The nuances of reflecting vacation in the time sheet

Speaking about indicating vacation days in the time sheet, it is important to note that:

• non-working holidays falling on the vacation period are marked with the letter code "B" or the digital code "26". After all, such days are not included in the number of calendar days of vacation (Article 120 of the Labor Code of the Russian Federation);
• If an employee falls ill while on vacation, the timesheet may need to be corrected. For example, in a situation where an employee did not extend his vacation for days of illness, but decided.

Form T-7 is the standard approved form for issuing a vacation schedule. Before proceeding with the instructions for filling it out, it should be recalled that the vacation schedule must be formed in advance - no later than mid-December of the current year for the next year. The main unspoken rule is to take into account the interests of all parties, that is, both the wishes of employees and the management of the organization. Going on vacation of an employee should in no way affect the efficiency of the production process.

Download a sample of filling and a blank form of the vacation schedule in the form of T-7

FILES

Who makes the vacation schedule

The preparation of the vacation schedule is done by a specialist personnel department. But without the signature of the head of the organization and the seal, it will not be considered valid.

What you need to fill out the T-7 form

First of all, for the competent scheduling of vacations, you need to use the existing staffing table. It will allow you to accurately indicate the full name of each employee, his position and personnel number, as well as the structural unit to which he belongs. Same staffing will allow the developer of the vacation schedule not to forget any of the employees.

Responsible persons

• In the first part of the vacation schedule, it is imperative to write down the details of the organization, in particular its full name, indicating the legal form.
• Further, if there is a trade union at the enterprise, it is necessary to take into account its opinion on the subject of the vacation schedule, indicating the date when this opinion was expressed and recorded.
• Then put down the date of completion of the document.
• The signature of the director with a transcript must be put after the vacation schedule is finalized and agreed with the employees.

Drawing up a schedule

The second point is the main one. It is he who includes the information for which this document is compiled. Here, it is necessary to enter the structural unit, full name of employees, their position, personnel number, as well as the vacation period of each employee in the appropriate columns.

An important condition: by law, a vacation in total cannot be less than 28 calendar days, but it can be divided into any number of parts, provided that one of them is at least 14 days.

After the vacation schedule is drawn up, it must be shown to employees for review and signature. Then it must be signed by the heads of structural divisions and only then submitted for signature to the main person of the organization.

When the schedule is drawn up and approved, it should not be put on the shelf - during the year it must be filled in according to the lines of actual vacation days and all kinds of changes.

Attention! Not less than two weeks before the start of vacation in accordance with this schedule, each employee will need to send a notice indicating the start and end dates of the vacation. Without this notice, the employee may not legal grounds refuse to go on vacation at the previously set time.

Important! If the employee decides to change the date of his vacation, he is obliged to notify management of this through a written application. At the same time, a change in the vacation date is possible only with the mutual consent of the parties and provided that this does not damage production processes In the organisation. Therefore, it is good if the employee provides the management with documents evidencing good reasons and the real need to postpone the vacation.

It is imperative to enter into the vacation schedule information indicating the grounds on which the transfer of the vacation became possible, as well as the actual date of the vacation. All this information must be supported by references to internal documents (orders, sick leave etc.).

What to do if the employee got a job after drawing up a vacation schedule

This situation is by no means uncommon. As a rule, in such cases, one of two options is used:

1. Making changes to an existing vacation schedule;
2. Drawing up an additional vacation schedule, which will be an annex to the main one.

Everything else is done by general scheme: obligatory signature of the employee, certification of changes or additional vacation schedule from the boss structural unit and enterprise management.

Who can go on vacation outside the schedule

The law separately allocates persons to whom leave should be granted at their request, regardless of the length of service and the approved schedule. This:

• external part-time workers who go on vacation at their main place of work;
• women who are expecting a child with a certificate from a medical institution;
• underage employees;
• male employees whose spouses are on maternity leave (if they have a marriage certificate and a certificate from a medical institution);
• spouses of servicemen - at the same time as the leave of servicemen (optional);
• citizens affected by the Chernobyl disaster.

All other employees have the right to go on vacation only after working in the organization for at least 6 months and in accordance with the vacation schedule drawn up in advance.