Letter to return funds from the account. Sample letter for refund of erroneously transferred funds

5/5 (3)

How to write a document

You can return the money transferred by mistake. To do this, you must perform certain actions. First of all, it is necessary to explain in writing the situation that has arisen, which resulted in the erroneous transfer of funds.

The letter ends with the details to which you need to transfer money. There are no requirements for writing such a letter. It has a standard form, is drawn up in the usual style. To return funds to firms, organizations or companies, you will need to fill out a special form. A sample form is issued by the organization itself.

The appeal for the return of over-transferred funds consists of certain points. If any of them is not covered, this may prevent the transfer of money back.

The main points of the letter for a refund:

• name of the recipient: surname, name, patronymic of the head, company name (information is written in the upper right corner);
• an appeal to the addressee, which begins, for example, as follows: “Dear Ivan Ivanovich”;
• the main part of the letter displays the situation that caused the erroneous transfer of funds. The fact is confirmed by the necessary documents: receipts, checks, information on the personal account, a paper proving the procedure for transferring money. It also specifies the reasons due to which this overlay occurred;
• at the end of the document, the date of the letter and the signature (with a transcript) are put;
• in most cases, the person accepting the document indicates his data and the date of receipt of the paper. The head of the organization can endorse the document in order to put an end to the matter and avoid further paperwork.

ATTENTION! View the completed sample letter for the return of excessively transferred funds:

Attention! Our qualified lawyers will assist you free of charge and around the clock on any issues.

The nuances of writing a letter

Compiling a letter for a refund has its own characteristics:

• without a letter expressing a request for a refund, this operation is impossible. It is important for the recipient of the money to confirm the existence of a reason for the return;
• the appeal is drawn up in writing, certified by the payer or his authorized representative. The representative of the payer has the right to perform such actions only if there is a power of attorney;
• a letter for a refund must be confirmed by documents: a copy of a payment order, a check or a receipt;
• the request is sent to the details of the banking organization, as well as the person to whom the money was transferred;
• the fact of receipt of the claim must be confirmed by official confirmation;
• when the erroneous transfer of funds occurred within the framework of the agreement concluded by the parties earlier, the return is also carried out within the framework of this agreement. In some cases, you will need to perform additional actions related to reconciliations and offsets. Such operations are characterized by the preparation and certification of relevant acts;
• when it turns out that the bank or company that performed the money transfer is not guilty of the situation, but the money is already in the account, they have the right to refuse the applicant in the return procedure.

Such a controversial situation is resolved only in court.

Watch the video. What to do if money is mistakenly credited to the current account:

Terms of refund

It is impossible to say exactly when the money should be returned to the applicant. It all depends on the defendants in the case and the recipient. Moreover, such terms are not approved at the legislative level.

When the money is transferred to a bank account or card, but the sender realized in time that he made a mistake, the funds can be returned within 5 business days (although it all depends on the financial institution).

If the money is transferred to an individual or legal entity, it is necessary to be guided by the law, which states the optimal period - 7 days from the date of receipt of the letter. In the event of a delay in the return of money, interest may be charged for each day of delay.

The procedure for the return of over-transferred funds is simple. The most important thing is to notice the mistake in time.

Although, it is better to avoid such missteps, carefully enter the details and contact details of the persons to whom the funds are transferred.

Running a business rarely does without cases when it is necessary to return previously paid amounts to the current account. In this case, the counterparty must send a letter of refund. Reasons for a return may vary. In this case, it is necessary to use the right to demand the return of previously paid funds to the current account. To do this, you must send a written document to the counterparty.

How to use

A refund letter is a type of claim document. It must indicate the request for the return transfer of funds and the reasons for this action. There is no unified form of the letter, so it is drawn up in free form.

It is mandatory to indicate the following information in the document:

1. details of the enterprise (organization, institution) - the originator and counterparty;
2. subject of discussion;
3. a list of documents on the basis of which it is necessary to carry out a return.

A direct appeal to the counterparty should begin with the words "Please return ...", and contain comprehensive information about the date of transfer, the amount of money in rubles, the number of the payment order. It is extremely important to correctly substantiate the reason for the upcoming return, as well as indicate the details of the contract under which this procedure is carried out, the counterparty data (name, address, TIN, reason code for setting, and other setup information).

You should also indicate the terms for the return of funds and the details of the account at the bank institution, where it is necessary to transfer the amounts due. The refund amount may also include penalties in the form of fines and penalties accrued on the basis of existing bilateral agreements.

Sample letters

Copies of payment documents should be attached to the letter as confirmation of the arguments about the need to return the funds. The letter is drawn up in two copies, registered in the journal of internal correspondence. One copy of the document must be sent to the addressee, the second is archived in the outgoing documentation of the enterprise unit, whose representative is its compiler.

At the request of the company's management, the number of internal copies of the letter can be increased depending on how many departments need archival storage of its copy. Data on the number of copies of the letter in the enterprise must be included in the inventory of documents related to the execution of the contract.

The letter of return of funds can be certified by a person who has the right to sign - the director (deputy director) or the chief accountant. The responsible executor (drafter of the document) must also put his signature. It is possible to return the money previously paid to the counterparty, or received on account of the supply of inventory items, in several cases. Briefly - about each of them.

According to the act of reconciliation

In addition to payment documents, acts of reconciliation of mutual settlements between the parties can serve as the basis for sending a letter to the counterparty about the return of funds.

Regardless of the reason for the receivables, reconciliation of payments for a certain period will make it possible to find out both the nature of the debt and the main cause of the error in accounting, financial and banking documents.

Due to an erroneous payment

Another common reason for initiating a refund procedure is errors made in the preparation of paper and electronic documents. They can be very diverse: technical errors, incorrect indication of any details, amounts payable, etc.

It should be noted that the most common inaccuracy that the compilers of payments and other documents make is the incorrect indication of the details of the recipient. In this case, the institution of the bank becomes the third party in restoring the financial status quo. The reason is that the payment in this case will not go to the recipient's account. Until all the circumstances are clarified, it will be accounted for in the bank under the category “unexplained payment”.

Advance refund (overpayment)

In some cases, the contracts do not provide for settlements in advance payments. The counterparty, who mistakenly transferred the advance to the account of the supplier of inventory items, must take care of its return.

In connection with the rejection of the goods

The management of the enterprise may have other reasons for sending a letter to the counterparty about the return of funds. Quite often, already at the stage of delivery, force majeure circumstances arise that force the recipient to refuse the goods. If the counterparties do not have mutual claims, and the settlement of the dispute is not brought to court, the return is carried out on the basis of a similar document - a letter drawn up on behalf of the management of the recipient party.

Refund of previously paid funds for undelivered goods

Prepayment is a guarantee of the rights for the parties that have entered into an agreement on the supply of goods and materials:

• supplier - that the calculation will be made in a timely manner;
• the buyer - that the delivery of the goods will be carried out in accordance with the terms of the agreement.

However, an unscrupulous supplier may refuse to fulfill its part of the contract, and not supply goods and materials.

A written application demanding the return of previously paid funds must be sent to the supplier at the end of the delivery time of the goods. In it, you must specify the details and attach copies of payment documents confirming the fulfillment of your part of the contract.

Archival storage of business correspondence, which includes letters to counterparties on the return of funds, must be carried out within 5 years. Claim correspondence should be stored in a folder with a separate nomenclature. To register incoming and outgoing documents, a separate register should be kept. The procedure for the implementation of correspondence is established by the order on the accounting policy of the enterprise and the job descriptions of employees directly involved in the execution of instructions from the management.

Return periods

In accordance with the requirements of paragraph 2 of Article 314 of the Civil Code, seven calendar days are given for the return of funds that are excessively transferred or sent to the bank account of the counterparty by mistake. If the funds are withheld in violation of the requirements of the law, or the recipient evades their voluntary return to the payer's bank account, clause 1 of article 395 of the code allows interest to be charged.

The procedure for their accrual is determined by paragraph 5 of the Review of the practice of resolving disputes related to the application of the rules on unjust enrichment. This document was approved by the letter of the Supreme Court of Ukraine of January 11, 2000 No. 49. In the same way, interest is accrued in relation to cases of termination of contracts for the supply of goods and materials (clauses 3-4 of article 487 of the Civil Code).

A slightly different procedure exists with regard to the return of advance payments if there is a termination or a change in the norms of the contract. If the contractor has already begun to perform the contract, he must prove the fact that on the day of termination he had already fulfilled part of the contractual obligations assumed. Part of the price established by the contract for the work performed is withheld by the contractor in proportion to the amount of work performed before the day when he actually received a notice of the counterparty's refusal to fulfill obligations under the contract. Losses are reimbursed on the basis of the requirements of Article 717 of the Civil Code.

Nuances regarding simplistic

Somewhat different from the views of the supplier on the state of affairs, the policy regarding excess revenues is declared by the tax authorities. In accordance with the requirements of the Tax Code, the tax base is formed according to the date of actual payment. On the day when the funds are transferred to the bank account, income arises that must be declared.

If the receipt in accordance with the established procedure is recognized as erroneous, the excessively transferred amount cannot be taken into account when forming the amount of taxable income for the reporting period. (Clause 1, Article 346 of the Tax Code). Until the parties have properly executed this part of the transaction, the amount in accordance with Articles 249 and 250 of the Tax Code cannot be considered:

1. income from the sale of goods and materials;
2. non-operating income.

All of the above does not apply to advance payments subject to refund due to termination or change in the terms of the contract. As soon as an advance payment has been received on the bank account of the taxpayer, it must be taken into account as part of the income of the reporting period. If a refund is made, it is necessary to reduce the amount of income of the period in which it was actually made (clause 1 of article 346 of the Tax Code).

Ask your question online!!

Get free help from a practicing lawyer within 10 minutes

When making an advance payment for a product or service, each of us receives a certain guarantee that they will be delivered without any special delays, on time and in full. And that is why if the goods did not arrive completely, but they forgot about the service, compensation should be demanded.

In order to get money back for a product or service peacefully, a special document is used, which is called the “Letter of Refund. This document serves to peacefully resolve all possible conflicts over payment and clearly regulates the entire procedure. Our article will tell you how it is compiled.

What is this letter for?

A letter on the return of funds for a product or service is drawn up in a variety of cases. Basically it is needed if:

• The service was not provided at all;
• The goods have not been placed at the disposal of the buyer;
• The service was not provided in full;
• The buyer refused the goods;
• The buyer received the goods not in full;
• The contract of purchase - sale or provision was terminated after the preliminary payment was made.

That is, the need to write a letter arises in cases where funds have already been transferred to the seller as a payment or advance payment for a product or service, but the product or service itself has not been provided in full in accordance with the terms of the contract.

This letter has several purposes:

• It serves as a notice that the seller is obliged to return the amount of money within the prescribed period;
• It marks your attempt to amicably settle a refund in case of possible conflicts in the future;
• It is necessary for the seller himself, since he will need to indicate the basis for the money transfer in the reporting;
• It is necessary in order to fix and save all the parameters of the transaction.

The refund letter is a very important document and it should be written even when problems with back translation are not expected.

How to compose and submit. Sample

Drafting a letter on the return of funds for an undelivered product or an unproven service is quite problematic, since you will need to correctly describe your reasons for making such claims. The easiest and most correct way is to use the following sample letter for a refund:

1. Title. You need to enter in it:
   1. To whom the appeal is directed;
   2. Who is it directed from?
2. Information part. Contains:
   1. All purchased goods or services, their description and the date of registration of the application;
   2. Information about why the buyer is turning away from them;
   3. A detailed description of why the product or service is no longer relevant;
   4. A request for a refund detailing the amount requested.
3. Conclusion. Contains a list of papers attached to the letter and a signature.

The letter must be submitted in person. with a passport or other identification document. Moreover, if you do not have the opportunity to submit a letter yourself, you can use either with the help of your representative, or mail. If the letter is sent through a representative, be sure to issue a power of attorney for it. If you use a letter, then use a registered letter, indicating the date of sending and receiving.

How is the return

Refunds - the procedure is not so complicated, especially for the buyer. If you have filed a letter requesting a refund, then money must be transferred to you within 10 days from the date of approval. At the same time, these 10 days are strictly fixed by law, and violation of these terms, according to the law "On Protection of Consumer Rights", is punishable by a fine in the form of a fine. The amount of the penalty for each subsequent day of delay in the return of funds may vary - from 1 to 3% of the total amount of the return and without restrictions if the penalty is charged under the contract.

Refunds are always made in the same way that the seller received the money. Thus, if the payment was made in cash, then the money will be returned to the one who made it, and if they were transferred by bank transfer, they will be returned to the account or card of the sending bank. At the same time, there are two exceptions to this rule: if the return is forced or if trading was carried out through counterparties and the agreement itself provides for other conditions for the return.

Separately, it is worth noting the transfer of funds through the bank. If the refund goes to the account or card, then certain delays may occur, which may increase the maximum period for the return of funds - if the seller has 10 days to return, then the bank has 30. That is, when transferring through a bank, the return period can be extended up to 40 days.

What to do if the money is not returned

In the event that the money was not returned to you, you have the opportunity ask for protection in public services - Rospotrebnadzor and the court. Sometimes you can apply to the prosecutor's office, but only if you have very good reason to believe that you have become a victim of scammers.

A complaint to Rospotrebnadzor is the first claim that should be filed if the letter for a refund did not bring any result. This is due to the fact that Rospotrebnadzor is responsible for protecting consumer rights, and an unfair or unreasonable refusal to return these very rights violates. According to your application, Rospotrebnadzor will organize an inspection of the activities of the supplier of goods and services, and no later than 30 days will make a decision.

Can go to court. Working with the court is much more difficult, but often it becomes the last service through which you can return the money. To start the meetings, you will need to draw up and submit a statement of claim, which will be considered for up to 5 days. After that, you will need to appear at the scheduled meeting and prove that you have every reason to get your money back, and the refusal given to you is unlawful. If everything goes well, the court will issue an order that will allow you to receive your money.

Be the first to comment

In the life of an economic entity, there are situations in which it is necessary to return the funds previously transferred to the supplier. The article provides a sample letter for a refund from a supplier. We will also consider the reflection of operations in accounting and legal nuances when returning funds.

How to get money back

There may be various circumstances due to which it is necessary to return the money, for example:

• excessive transfer of prepayment;
• erroneous transfer;
• termination or modification of the terms of the contract.

For a refund, you must send a letter of refund from the supplier.

The letter specifies the motives for the request, as well as the details of the transaction: contract, payment order, amount.

Below is a sample letter for the return of an advance from a supplier (you can download the file at the end of the article).

In order to resolve disagreements with the supplier, we recommend that you attach an act of reconciliation of settlements to the letter. Download a sample act of reconciliation of settlements with the supplier at the end of the article.

When compiling a letter and a reconciliation act, be sure to make a reference to the contract.

Reflection of operations in accounting

Consider the procedure for recording transactions in the accounting accounts by all participants in the transaction:

Too much advance payment

Dt 51 Kt 62 - advance payment received;

Dt 51 Kt 76/2 - excessively received amount

Dt 60 Kt 51 - an advance payment has been transferred;

Dt 76/2 Kt 51 - excessively transferred amount

Dt 51 Kt 76/2 - erroneously received amount

Dt 76/2 Kt 51 - erroneously transferred amount

Termination or modification of the terms of the contract

Dt 51 Kt 62 - prepayment received

Dt 60 Kt 51 - advance payment is transferred

When the funds are returned, reverse accounting entries are made.

The nuances of accounting for USNO

It is not uncommon for a supplier to have disagreements with the tax authorities about the taxation of excess receipts. The fact is that the tax base is formed upon payment, that is, at the time of receipt of money, income arises.

In the event of an erroneous or excessive transfer of funds, the amounts received are not taken into account when forming taxable income (clause 1, article 346.15 of the Tax Code of the Russian Federation). Until the circumstances are clarified, these funds do not fall under the definition of income from sales or non-operating income (Articles 249, 250 of the Tax Code of the Russian Federation).

The foregoing does not apply to advances returned as a result of termination or amendment of the terms of the contract. At the time of receipt of the prepayment, the taxpayer has an obligation to increase income. Upon the return of advances received from buyers, the income of the period in which the funds were returned is reduced by the amount to be returned (clause 1, article 346.17 of the Tax Code of the Russian Federation).

Refund deadline

Mistakenly or excessively transferred funds must be returned within seven days from the date the creditor presents a demand for its execution (clause 2, article 314 of the Civil Code of the Russian Federation).

In cases of illegal retention of funds and evasion of their return, interest is charged on the amount of the debt in accordance with the standards set forth in paragraph 1 of Art. 395 of the Civil Code of the Russian Federation and clause 5 of the Review of the practice of resolving disputes related to the application of the rules on unjust enrichment (Inf. letter of the Supreme Arbitration Court of the Russian Federation dated 11.01.2000 No. 49).

Similar requirements for the calculation of interest apply when terminating the contract for the supply of goods (clauses 3-4 of article 487 of the Civil Code of the Russian Federation).

To avoid paying interest for using other people's money, pay attention to the date of the letter and fulfill your obligations no later than seven days (see sample letter for refund of overpayment to the supplier).

A different legal situation develops in the event of a refund of the advance upon termination or amendment of the work contract.

The organization that received the advance payment started the work. In this case, the contractor must prove that at the time of receipt of the notice of termination of the contract, part of it has already been completed. If this condition is met, the contractor withholds a part of the established price in proportion to the part of the work performed before receiving a notice of the customer's refusal to perform the contract, and also compensates for losses caused by the termination of the work contract (Article 717 of the Civil Code of the Russian Federation).

How to write

If there is a need to return the funds transferred to the counterparty in the course of trading or other business activities, it is necessary to correctly draw up the documentation. A letter for a refund from the supplier is drawn up in a special form, which indicates the details of the organization, information about the transfer of funds and other necessary information. Based on this document, the counterparty undertakes to return the erroneously transferred amount within the established time limits, otherwise he will also have to pay a penalty.

When is it necessary to write such a letter?

The need to return funds already sent to the supplier arises quite often. Typically, a letter is sent for the following reasons:

• Late delivery of goods. If the deadlines have been violated, you can request a refund, as well as demand a penalty in accordance with the provisions of the contract.
• Supply of defective goods. If the quality discrepancy to the norm was discovered after acceptance, a letter is sent demanding the return of the funds paid.
• Termination of the contract by agreement of the parties.
• Overpayment. If the funds were erroneously transferred to the counterparty, this can be detected after a rather long period of time during data reconciliation. After that, a letter is sent to return the erroneously transferred amount.
• Incorrect filling of the payment order and other circumstances.

If there is a need to return the received goods, a similar letter is drawn up, but it must contain a request for the return of the erroneously delivered goods.

What information should be in the letter?

Check out a sample refund letter from a supplier. It must contain the following items:

• Organization details. However, if a letterhead with printed information about the company is used to compose the letter, it is not required to duplicate it.
• Name and position of the head of the organization.
• Title (subject) of the document, as well as the main text.

In the main text, it is necessary to indicate the amount that the counterparty is obliged to return, and the reasons for this. The details of the contract or payment order are indicated, on the basis of which the money was erroneously transferred to the counterparty. The reasons and terms of the return must also be prescribed. If the contract provided for a penalty for untimely fulfillment of obligations by the counterparty, the letter can mention liability for failure to meet the deadlines for the return of funds.

Features of compiling and filling out a letter

In order to write a refund letter to the supplier, a sample of which can be found on our website, you must meet several mandatory requirements. The letter must provide a complete and detailed justification for the need for a return - these are the clauses of the agreement, as well as links to current regulations. In addition, a copy of the agreement, a bank statement, a copy of a payment order or other document confirming the transfer of funds must be attached to the letter. In the "Application" field, you must specify the number of pages of documents to be sent.

If the discrepancy in the amounts and the erroneous sending of funds was revealed during the reconciliation, it is necessary to attach an act confirming the discrepancies. The letter is signed by the chief accountant, the head of the department and the director of the organization. It is issued in the required number of copies to be sent to each counterparty. Business correspondence is stored for 5 years according to established rules.

Refund letter from supplier

Letter for a refund from a supplier (sample)

When carrying out entrepreneurial activities, legal entities and entrepreneurs may need to return the funds transferred to the counterparty. In order to return the money, the entrepreneur must send a letter to the counterparty for a refund from the supplier.

Contents of the refund letter

The reasons for the return of already transferred funds may be such circumstances as:

• violation of the terms of delivery of goods, which are established by the contract concluded by the parties;
• inadequate product quality discovered after it was accepted by the buyer;
• termination of the contract in cases stipulated by the agreement of the parties, as well as in the manner established by the current civil legislation;
• the presence of an overpayment, if this circumstance was established as a result of drawing up a reconciliation report;
• error in the details of the payment order and others.

The letter is an application for the return of transferred funds. There is no form approved by law, so the document is drawn up in free form.

The refund letter from the supplier, a sample of which is shown below, states the following:

• details of the legal entity (the letter can be written on company letterhead, then this is not required), as well as bank details of the organization;
• FULL NAME. the head of the counterparty, his position, the name of the organization;
• title (subject);
• the text of the appeal, which should indicate:

1) how the funds were transferred, on the basis of which document (the contract, payment order, other documents are indicated);

2) the reasons for the need to return the money;

3) the amount to be returned;

4) the timing of the return of funds.

In addition, you can specify the amount of a fine and (or) forfeit, if they are established in the basis document (agreement, contract) for violation of obligations by the counterparty.

Download a refund letter from a supplier (sample)

Features of compiling and storing a letter for a refund from the supplier

The stated requirements can be argued by the clauses of the contract, on the basis of which the supplier is obliged to return the funds, as well as references to the current legislation.

Copies of contracts, payment documents, a bank statement on debiting funds from the account are attached to the appeal. An indication of these documents should be contained in the letter in the "attachment" field with the number of pages.

In addition, an act of reconciliation of mutual settlements can be drawn up, which will allow you to identify an error and indicate discrepancies in accounting.

The letter is certified by the signatures of the director of the enterprise, the head of the department, the chief accountant. The stamp of the organization is affixed on the form.

The number of copies of the document must correspond to the number of participants in legal relations (counterparties). However, the document can be drawn up in more copies if it is necessary for interested parties (for example, the head and chief accountant of a branch, founders, etc.).

A refund letter from a supplier, like other business correspondence, is kept for 5 years.

The above procedure is also applicable for the return of goods purchased from counterparties. The paperwork process is similar. However, instead of a letter for a refund, a letter for the return of goods is issued.

Categories of articles

You may be interested in:

Questions for a lawyer

Letter for refund, more precisely, this statement in the event of an erroneous transfer of funds to a person, or this is a claim in case of violation of rights, for example, under an agreement, but to simplify perception, we will use letter for refund.

Letter for refund must contain:

details of the person to whom the letter is addressed;

details of the person who sends the letter;

the descriptive part of the letter, this is a description of how or why the money got to the person;

the pleading part of the letter is a request, correctly formulated, for the return of funds.

Letter for refund, sample:

address: Moscow, st. Mira, d. 8, of. 587.

Baranov Mikhail Petrovich,

address: Moscow, per. Levanova, d. 8, apt. 78.

tel.: 8 - 987-89-78-456.

Application for a refund

Funds were erroneously transferred to your address by payment order No. 87 dated November 15, 2009 in the amount of 150,000 rubles, including VAT.

In connection with the termination of the contract 5 dated 06/15/2012, we ask you to return the funds transferred by payment order 18 dated 05/03/2014 on account 15 in the amount of 2,000,000 including VAT, to the following details:

In connection with the short delivery of goods under the contract (invoice) 15 dated 05/24/2015, we ask you to return the funds transferred by payment order 15 dated 06/15/2015 in the amount of 345,000 including VAT.

We ask you to return them to the following details specified in Appendix No. 3

1. Copy of payment order.

2. Bank statement confirming the transfer of funds.

3. Account details.

Baranov Mikhail Petrovich signature 09/15/2015

The amount must be indicated in numbers and in words.

xn--80akhviedcdkd0l.xn--p1ai

Refund letter from supplier

In the activities of organizations, situations often arise when it is necessary to return the money transferred to the counterparty. The reasons may be not only an error in the details of the payment order, but also a violation of the terms of delivery of goods or performance of work, inconsistency in the quality of goods or services, termination of the contract, overpayment identified by the reconciliation act, and so on. To return the money, a claim document is drawn up according to the model.

General requirements

The document is a statement (request) for the return of the transferred money. There is no unified form, so we draw up a statement in an arbitrary form. Be sure to include the following information:

• details of your organization: the appeal can be made on letterhead;
• bank details for a refund;
• name of the head of the counterparty, his position and full name;
• subject of the appeal (subject of the claim): indicate on the basis of which document (contract, invoice-contract, universal transfer document) the letter is drawn up;
• subject of appeal: describe exactly how and as a result of which the money was transferred to the supplier's settlement account. Indicate on the basis of what it is necessary to return the money, your requirements for terms, include fines and penalties, if any, in the document - the basis of the obligation. Argument your own position with the norm of the law or the terms of the contract, on the basis of which the supplier is obliged to return the funds.

Attach copies of supporting documents: payment slips, bank statement on debiting from the account. In the inventory, indicate not only the number, but also the number of pages in each of them. In the attachment to the letter, be sure to add an act of reconciliation of mutual settlements. Certify the appeal with signatures: the responsible executor, the financial director (chief accountant) and the head of the organization.

Sample letter for refund from vendor

How to write a refund letter

We draw up the document in two copies, one is sent to the counterparty, and the second is registered in the journal and filed in the outgoing documentation. The number of copies may be more, one for each interested person. For example, for the head and chief accountant of a branch, for the director and chief accountant of the parent organization, for the founder of your organization.

Act of reconciliation

The act of reconciliation of mutual settlements with the supplier must be attached, regardless of the cause of the receivables. It will allow you to understand discrepancies in accounting or identify an error.

Sample letter for reimbursement to supplier

Example: we return an overpayment that occurred due to a technical error. In payment order No. 117 dated July 16, 2017. GBOU DOD SDYUSSHOR "ALLURE" the recipient is incorrectly specified: instead of LLC "Support of sporting goods" LLC "Delivery of goods" is specified. The payment amount is 30,000 rubles. We are requesting a refund.

Sample letter for a refund from a vendor

Consider a situation that can happen in practice (we return the advance).

GBOU DOD SDYUSSHOR "ALLURE" erroneously transferred an advance payment to Delivery of Goods LLC in the amount of 30,000 rubles. The organizations signed an agreement for the purchase of sports balls for 100,000 rubles. Advance payments under the contract are not provided. We compose a letter.

Responsibility and retention periods

Return letters, like other business correspondence, must be kept for at least 5 years.

For claim correspondence, you can create a separate register of registrations, approve its form and procedure for maintaining it in the accounting policy. Familiarize the responsible official with this procedure against signature.

Write down the responsibility for maintaining and storing these documents in the job descriptions.

Popular:

• How to issue money from the cash desk in 2018 under the report Issuing money from the cash desk is the “prose of life” for every organization. In 2018, the rules for working with accountable amounts have changed, and now the accountant needs to take into account […]
• Work in Moscow as an electrician with residence DC Operation Moscow Electrician / electrician Electrician DC Operation Moscow Electrician (watch) Gross / year: 57,000 rubles. Electrician (watch) Electrician Consul Media […]
• Taxes in Russia This article discusses the existing taxes in Russia as of 2013. On January 15, 2016, Vladimir Putin signed two decrees aimed at creating a single fiscal super agency - […]
• Experts estimated the chances of Russians to live up to retirement About 17.4 percent of men and 6.5 percent of women may not live up to retirement age during the transition period proposed by the government. Such calculations were presented […]
• Turnover balance sheet Turnover balance sheet is an accounting register that contains information about balances and turnovers on accounting accounts for a period. The balance sheet is also known as […]
• Consider fines and deprivation of rights for speeding in 2018. The permitted speed must not exceed 130 km/h on roads marked with sign 5.1 and 110 km/h on roads marked with sign 5.3. - […]
• Tax on deposits of individuals Related news Every week we update the database, compare and analyze the offers of Russian banks in order to provide users of the Vyberu.Ru portal with the most advantageous offers. In that […]
• How to issue an order for personnel At each enterprise where there are employees, all working moments related to their work activities are recorded in orders. Hiring and firing, travel and […]