Subsystem of budget planning gis electronic budget setting. User manual User manual of the subsystem "Electronic budget

1. Introduction 5

1.1. Purpose of document 5

1.2. List of terms and abbreviations 5

1.3. Applications 9

1.4. Requirements for users 10

1.5. Capabilities of the subsystem "Accounting and reporting" 10

1.6. List of operational documentation that the user must familiarize with 10

2. Purpose and conditions of use 11

2.1. Purpose of the subsystem "Accounting and reporting" 11

2.2. Requirements for the composition of the general software of the client level 12

3. Getting started 14

3.2.1. Roles used in the subsystem "Accounting and reporting" 18

3.2.2. Viewing Roles Assigned to a User 20

3.3. Reference books used in the reporting process 23

3.4. Local directories of the subsystem "Accounting and reporting" 29

3.4.1. Filling out the reference book "Setting up the coordination of reporting forms" 30

3.4.2. Filling out the directory "Contractors" 33

4. Basic principles of work in the subsystem 35

4.1. Main interface elements 35

4.1.1. List form of documents 37

4.1.1.1. Setting up a list form. Setting up the web client configuration 43

4.1.1.2. Task Manager 46

4.1.2. Viewing List Form Settings 48

4.1.2.1. About system 48

4.1.2.2. Sort bar 48

4.1.2.3. Using Filters 49

4.1.3. Toolbar 52

4.1.3.1. Partition Button Descriptions 52

4.1.4. Context Menu 54

4.1.5. Document Quick View Bar 54

4.2. Working with reports 56

4.2.1. Description of the visual form of the report 56

4.2.1.1. Header Tab 57

4.2.1.2. Sections of reporting forms 58

4.2.1.3. Attachments Tab 60

4.2.1.4. Signatures Tab 60

4.2.1.5. Fill Order Tab 61

4.2.2. Typical operations with reports 61

4.2.2.1. Relationship between typical operations and the status model 63

4.2.2.2. Reporting 65

4.2.2.3. Report controls 66

4.2.2.4. Approval, signing of the report 71

4.2.2.5. Reporting 73

4.2.2.6. Print report 74

4.2.2.7. Printing a List of Reports 74

4.2.2.8. Copy report 74

4.2.2.9. Export report 75

4.2.2.10. Attachment Archiving 76

4.2.2.11. MDK for set 76

4.2.2.12. Deleting a Report 77

5. Peculiarities of working with reports for Reporting Subjects 78

5.1. Manual data entry 79

5.2. Report import 80

5.2.1. Importing a report from a list form 80

5.2.2. Report import via visual form 81

5.3. Editing a report 82

5.4. Submitting the report for revision. 83

6. Features of working with reports for Reporting Users 85

6.1. Processing of primary reports of subordinate organizations 85

6.1.2. Adoption of the report 87

6.1.3. Canceling Report / Reports 88

6.2. Formation of reporting by the User of reporting for the subordinate Subject of reporting 89

6.3. Advanced import by the User of reporting for subordinate Subjects 92

6.4. Formation of consolidated reporting 94

6.5. Formation of consolidated statements 96

6.6. Reporting statistics (f. 000002) 98

6.7. Analytical Tool 102

6.7.1. Data selection condition 109

6.7.2. Creating a Calculated Column 111

6.7.3. Window "Settings" 112

6.8. Control ratios 115

6.8.1. Configuring KS 115

6.8.2. Description of KS 116

6.8.2.1. Short description control ratio 116

6.8.2.2. Frequency 117

6.8.2.3. Preconditions 118

6.8.2.4. Formulas 119

6.8.2.5. Error message 120

6.8.2.6. Left and Right Parameters 121

6.8.2.7. Table Filter Tab 124

6.8.2.8. Line Mapping Tab 125

6.8.3. Example of creating a control ratio 125

7. Reporting MOU FC 134

8. Useful materials 135

Appendix 1. Status model of reports 136

Change registration sheet 138

The federal information system "Electronic budget" was developed by the Ministry of Finance for the purpose of maintaining electronic document management... The authorities were the first to use the service.

Since 2017, the obligation to apply the "Electronic Budget" has been extended to budgetary institutions... In this article, you will learn how to set up e-budgeting - installation instructions are provided in accordance with regulatory requirements.

Setting up the Electronic Budget workplace is carried out in accordance with the requirements of the Ministry of Finance in

Workplace setup

To get started with the service, you need to know how to set up an electronic budget. This procedure is carried out in several stages. First of all, the instructions for installing the electronic budget require downloading the root certificate, then it is configured workplace for connection to the state subsystem of GIIS. Next, let's take a closer look at how to set up an electronic budget.

How to set up an electronic budget - step-by-step instruction on setting up an automated workspace:

• Download CryptoPro and Jinn-client - they are issued to the user simultaneously with the license in a special Certification Center. You can download it via the Internet, but the license key number is obtained only through the Certification Center. More on installation below.
• Download the required root certificate - it is recommended to create a separate “key” folder in the “My Documents” folder to store the values ​​of the certificates. Then the user needs to download a qualified certificate on the official website www.roskazna.ru in the "GIS" section, the "Certification center" subsection and then "Root certificates". After that, the root certificate of the qualified type is downloaded. If a USB flash drive was issued at the Certification Center, you must copy the data from the folder with certificates.
• Downloading another mandatory certificate Continent TLS VPN - this indicator was introduced for use recently, more precisely from June 25, 2018. The data is posted on the website www.roskazna.ru. The certificate is downloaded to the "key" folder and must be replaced when the value is planned to be changed. When configuring, the following information is indicated:
  • address - lk.budget.gov.ru.
  • port - 8080.
  • the TLS root certificate is selected.
  • it is allowed to use an external proxy if necessary. V individual cases disabling this feature facilitates connectivity. Settings are made through Start, then All Programs and Security Code. Then you need to enter the TLS Continent and click Settings. More on installation below.

• We download the certificates of the head Certification Center and the CA of the FC - installation is carried out in the local storage or on the local computer.
• Install a qualified certificate (root) - the Certificates program is launched through Start, then CRYPTO-PRO is selected in the All programs folder and then Certificates. Then you need to select Import from the "key" folder in "My Documents". To do this, the previously downloaded Root Certificate is launched through the Import Wizard in the Browse tab. After clicking the Finish button, the installation takes place. If all actions are performed correctly, the Root certificate downloaded from the website is added to the Certificates folder.
• Install the TLS Continent - for this you need to find the previously downloaded archive and run the file with the Setup.exe extension. When the window with the Installation Wizard appears, the Next button is pressed, the terms of the license agreement are accepted (a check mark is placed). The folder for installation is selected by default, the launch of the configurator after the installation is completed is marked with a tick. In the Service settings window, enter the port data - 8080, the address - lk.budget.gov.ru. In the Certificate section, select the second TLS certificate, then click OK to complete the installation. The system does not need to be rebooted.
• We set the signature Jinn-Client - The program is available for download on the Internet. After downloading the software, the setup.exe file is launched and the Jinn-Client installation is selected. During the copying process, an error may pop up, you do not need to pay attention to it. The license key number is issued at the Certification Center and entered in the appropriate field. Then the software is installed by default and the Finish button is clicked. Restarting your computer is optional.
• Install the KUB module - required by users for (electronic digitally signed). The program is called Cubesign and is launched via the cubesign.msi file. Acceptance of the license agreement is also required (by checking the box). The path is specified by default, installation is performed by clicking the Next button.
• Then the browser is configured to work with the e-budget. Using Mozilla Firefox in the Tools menu, select the Settings section, then the Additional subsection and the Network tab. Then you need to click the Configure button in the Connection section and set the value Manual configuration of the proxy service. The field values ​​are entered as follows: port - 8080, HTTP proxy - 127.0.0.1. The same steps are performed when using the Internet Explorer browser through the Connections tab. Additionally, you need to add the site address http://lk.budget.gov.ru to trusted sites through the Security tab (Trusted sites section, Sites subsection). In general, the algorithm is relevant for browsers as well. Google chrome and Opera.

Login to your personal account

After the user has completed all the steps for downloading and installing programs, you can start working with the Electronic Budget. To open access to your personal account, you need to log into your Internet browser. Let's consider the procedure for the Mozilla Firefox browser:

• Launch your browser.
• Open the link http://lk.budget.gov.ru/udu-webcenter.
• In the window that appears to select a certificate, first select the store, and then the certificate itself.
• If necessary, specify a password value for the private part and click OK.
• If all the information is entered correctly, the Personal Account window will open.
• The system is ready for operation - all actions are performed through the corresponding sections and subsections of the Menu.
• To contact the support service, call tel. 8-800-222-27-77.

Note!

The EDS signature for the electronic budget is issued only at the Certification Center. You can download programs for setting the budget yourself, but the signature is assigned to the user on an individual basis.

The Electronic Budget (EB) system functions for the creation and storage of accounting documents, accounting, formation and placement of documents from government customers and performing some other functions. Read more about the system, as well as how to form a procurement plan in the Electronic budget, in our material below.

Who generates procurement plans in the electronic budget

The subjects of the electronic budget system are:

• bodies of state power and local self-government;
• budgetary institutions;
• other legal entities that receive budget funds;
• governing bodies of state extra-budgetary funds;
• other participants in the budgetary process;
• customers under Law No. 223-FZ.

Who is involved in the formation of the procurement plan in the electronic budget:

• government customers acting on behalf of the Russian Federation;
• FSBI, FSUE, whose property belongs to the Russian Federation;
• federal state autonomous institutions whose property belongs to the state;
• FGBU, FGAU, FGUP, which carry out purchases within the framework of the delegated powers of the state customer from federal bodies authorities, state corporations.

This is stated in clause 6 of the Rules for placing procurement plans in the EIS, approved by the decree of the Government of the Russian Federation of October 29, 2015 No. 1168).

The following customers publish the procurement plan through the EIS interface or through regional or municipal information systems:

• government customers acting on behalf of a subject or a municipality;
• budgetary institutions created by a subject or a municipality);
• GUPs, whose property belongs to the subject of the Russian Federation;
• MUPs;
• autonomous institutions created by a constituent entity of the Russian Federation;
• budgetary, autonomous institutions created by the constituent entity of the Russian Federation, state unitary enterprises, whose property belongs to the constituent entities, municipal unitary enterprises that conduct purchases within the framework of the delegated powers of customers to conclude contracts on behalf of the constituent entities of the Russian Federation.

In addition, according to the order of the Ministry of Finance of the Russian Federation of December 29, 2014 No. 173n, all government customers are required to create data for maintaining the register of government contracts first in the electronic security system and only then transfer them to the Federal Treasury.

How to create a procurement plan for 2019 in an e-budget step by step

Let's analyze the formation of a procurement plan in an electronic budget step by step. To go to the required section, in the main window select the "Menu" tab, the "Procurement management" section and the "Purchase proposal (VU / BU)" subsection. You will be taken to the subsection "Procurement plans for AU / BU". Go to the tab corresponding to the budget cycle with which the work will be carried out, then to the "Execution" tab.

Open the procurement plan form and click the button “Create new document". You must fill in the tabs:

• common data;
• positions of the public procurement plan;
• special government purchases;
• final data on the BCF;
• summary information on CWR;
• justification;
• approval sheet.

Form a procurement plan in the subsystem budget planning Electronic budget. To do this, enter Personal Area on the website budget.gov.ru. First, create a purchase proposal and then create a plan. Read how to create and how to agree on a procurement plan in the Electronic Budget.

Some tabs will be filled in automatically, but some will have to be filled in manually. For example, the system will indicate the number, status, version of the plan itself, as well as the date of creation. But planning period must be selected. The tab with the data of the state customer is filled in by the program automatically, the information is taken from the register of organizations. You can only correct the address, phone number, email, OKPO and OKTMO.

You also need to attach documents. For example, a list of changes made to a previously published plan, or a scanned copy of the plan. To do this, click on one of the three buttons: "Add attachment", "Create link", "Make a scanned copy of the document and attach as an attachment."

How to make changes to the procurement plan in e-budget 2019

To change the position of the placed purchase plan, you need to go to the list form of the purchase plan positions and find the required position. To search, you can use the inclusion identifier (in the procurement plan), the date and time of placement in the EIS, etc.

After selecting a position, click on the "Make changes to the approved version" button. The system will form new version plan items with the "Draft" status. This will invalidate the earlier version. Next, select the required position of the procurement plan and click on the "Open document for editing" button. In the form that opens, make changes on the tabs "Basic information", "Volume financial security"," Justification of purchases "and" Approval sheet ". It is important to reflect the rationale for the change. Select a value from the lookup:

• "Change following the results of the decision taken by the public discussion of the procurement";
• “Other” - if any circumstances arose that could not be foreseen at the date of the plan's approval.

After filling in the fields, click on the "Save changes and close the window" button. Further, the changed position must be agreed.

Attached files

• Instructions for making changes to the procurement plan and schedule schedule.pdf
• User's workplace installation and configuration manual.doc
• GRBS user manual for the formation of a plan in the Electronic budget.docx
• PBS User Guide for Forming a Plan in the Electronic Budget.docx