How to send a registered letter by mail. Registered letter with notification

Probably every person knows what such a letter is; letters are sent regularly and can carry a different mission. Today, Russian Post makes it possible to send several types of letters, namely simple, registered, with notification and a letter with a description of the attachment. Of course, each type of letter has its own characteristics and design principles. The easiest way is to send a simple letter; to do this, you just need to drop it in the mailbox. As for registered letters, sending them is a little more difficult.

In order to understand how to send a return receipt letter, first you need to figure out what such a shipment is. A letter of notification is a registered letter that must be personally delivered to the addressee. Moreover, upon the fact that a registered letter of this type is delivered to the addressee, the sender will receive an official notification, which is evidence that his item was delivered to the address. That is, before how to send a notification letter by mail, a person must register and pay for such a shipment.

As for a registered letter with an inventory of the attachment, its peculiarity is that when registering such a shipment, a special form is filled out in which the contents of the letter are specified in detail. This form is sent to the addressee along with the letter, and at the time of receiving it, he can check whether the shipment has arrived completely. Send a letter with a description of the attachment and a notification, in fact, it is not difficult, but for this a person must know what exactly to do and where to go.

It is important to mention that you can send any type of registered letter only at the post office. That is, if a person is interested, how to send a letter with an inventory and notification, then visiting the post office will be mandatory for him. Having visited the post office, a person needs to contact a postal employee and purchase an envelope of the required format; it is important to note that the maximum allowable size of a registered letter is 229*324mm. After this, you need to fill out the envelope, that is, indicate the full address and information of both the recipient and the sender. After filling out the envelope, you need to double-check that the information provided is correct, then seal it and hand it over to the postal employee. When sending a letter to a specialist, you must indicate that the letter is sent by registered mail, with a notification or a list of attachments. After this, the amount of the shipment is announced, after which the person receives a payment receipt with a tracking code, with which he can track his shipment at any time.

If a person wants to know exactly how to send a letter with a read receipt, then in essence the procedure is no different from the above, although he will also have to fill out another notification form. This form is filled out at the post office and contains information about the person who will receive notification of receipt. That is, this form contains information about the sender, since it is to him that a notification is sent upon delivery of the letter.

Sometimes there is a need to transfer important information or documents to another person. You can send by registered mail, it is safe and fast. It is guaranteed to reach the addressee, will be handed over personally against a signature, and the sender will be left with a receipt. Let's consider the following questions: how to send What is needed for this and how to do it correctly?

Types of postal items

There are several types of postal items. The first is open type letters, the easiest way, but not very reliable.

Any employee can see the information. They are sent without an envelope, simply folded, which is why they got that name (they are also called “postcards”).

The second is regular letters. The most famous and common type of shipment for many people, they are placed in an envelope and sent. But the guarantee of data safety during transmission is also small.

The third type is registered letters. They are prepared for sending personally by the author at any post office. They are delivered to the address and handed directly into the recipient’s hands, or he will be invited to the post office to receive the order. This type of sending is the most reliable, convenient and safe. If you don’t know how to send a registered letter, you can contact specialists at the department who will help you fill it out correctly.

Specified Requirements

It is important to know the requirements for a registered letter. The maximum weight should be no more than 100 grams, dimensions - from 110*220 mm to 229*324 mm. If the investment is light in weight (for example, 50 grams), then a regular format envelope will do.

If the weight or size is greater, you should contact the specialists of the communications department. Our staff will help you choose the appropriate envelope and tell you in detail how to send a registered letter. Delivery must be carried out tightly sealed and correctly

The certified letter is accompanied by a return receipt, which requires completion and is attached to the back of the envelope. All size and weight requirements must be met. If they do not comply with the standards, then it will be impossible to send by mail; the letter will simply be returned to the sender. The procedure itself is simple; you can immediately understand how to quickly send a registered letter. No special skill is required for this.

Decor

A common type of mail is registered letters with notification. It's reliable and safe. You need to go to the post office and buy the required envelope and stamps.

Then it’s time to start signing it. You must provide your full address and full name. addressee (recipient). On the lines reserved for the addressee's (sender's) data, the relevant details are entered. The envelope is carefully sealed. A note is also made indicating that the letter is issued with a notification. It comes in several types: simple or valuable, or custom.

The next step is to fill out the notification itself. On the one hand, the address and name of the addressee are indicated, on the other - the addressee. The Post Office staff will then carefully attach the notice to the envelope so that all details are visible. The main thing is to know how to send a registered letter correctly, because the initial result will depend on this. When it reaches the specified recipient, the notice will be sent back (this should be retained as it is a supporting document).

How to send a registered letter so that it accurately finds the addressee? A stamp is affixed to the designated area on the envelope and given to a specialist for weighing. After the procedure, you will be told how much to pay for the services. Be sure to wait for the receipt, as it contains complete shipping information. The type, date and time of sending, weight of the letter and the name of the employee, address and full name are indicated. recipient, letter barcode.

Tracking the path of registered mail

If you have a question about how to find a sent registered letter, note that it is now easy to track its movement. After paying for the service, the person who sent it receives a fourteen-digit number. Then you need to find the Russian Post website, it describes in detail how to track the path of your registered letter using a barcode. Of course, you will need to wait some time for the notification to arrive. The delivery process can be reduced in time by using air or first class shipping.

If something becomes unclear during the process, the employees working in the department will help you figure out how to send a registered letter.

Many of us received registered letters, parcels and parcels. But not many people know how they can be sent if necessary. Today I’ll tell you how to do this.

A few terms.

So, what are postal items?
The simplest thing is letter- mail with a written message.
Parcel- something between a parcel and a letter - a postal item with low-value printed publications, manuscripts and photographs.
Package- the largest item sent (not counting large-sized items, etc.) is a postal item containing items for cultural, household and other purposes. Letters and parcels can be simple, registered or with declared value. Parcels can be ordinary or with declared value.

So, how do you send registered mail?

First, we decide what we will send and buy, accordingly, an envelope of the required size for a letter or parcel or special packaging for the parcel. Next, let's look at an example of sending a registered letter.

Registered letters are divided into ordinary letters, letters with notification, with declared value, with an inventory of the attachment.
Letter with notice differs from a simple one in that when the letter is received by the addressee, the sender will receive a delivery notification.
Letter with declared value (valuable)- the sender estimates the value of the investment.
Letter with a description of the attachment- a valuable letter, accepted in open form, with the contents of the letter listed on a separate form, which the addressee can check upon receipt at the post office.
A registered letter can be sent simultaneously with a notice containing a list of attachments.

Dispatch registered letter, as opposed to regular letter, possible only at the post office, since it is paid.

To send regular registered letter We need:
1. Purchase an envelope of the size we need (maximum: 229 x 324 mm).
2. Fill out the data on the envelope: names of the sender and recipient, addresses, indexes (the correspondence of indexes and addresses is indicated in the directory, you can check with the operator).
3. We tell the operator that we want to send a registered letter, we pay the cost, we receive a check, which will indicate a special code for tracking the postal item.

To send notification letters we need to fill out a special form “Notice of delivery” (form 119, we get it from the operator for free).

On the front side of the form we indicate the sender’s information; on the back - the recipient's details. Next, we proceed as with regular registered mail.

Letter with a declared value and an inventory of the investment, as already mentioned, is accepted in an unsealed envelope. In this case, we will need to fill out the “Inventory” form (form 107) in two copies, which will be issued by the operator.

The speed of letter delivery depends on the location of the sender and recipient. To speed up delivery, a letter can be sent 1st class. To do this, you need to purchase not an ordinary envelope, but a special one for 1st class mail.

The delivery time for such items is 25-30% lower than usual, and also does not depend on seasonal restrictions.

Sending parcels and parcels occurs in the same way, with the exception of issues related to the characteristics of the shipment (restrictions on weight, contents, cost, etc.).

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Mikasik.

It is possible to prove the fact of receipt of the letter by the addressee using a document such as a postal notification of delivery of the letter.
Both at the stage (we send a claim, notification) and during the consideration of the case ().

Very often, the responsibility to provide adequate notice to the counterparty (the other party to the transaction) rests with the sender. In this case, information about what a postal notification of delivery of a letter is and how to send documents correctly is useful.

How to receive a postal notification of delivery of a letter

What you need to fill out

The notification of delivery of the letter is a small format form with text on both sides. You must fill in the following fields: to whom, recipient's address. Mark with a cross X type of letter (registered, simple, with declared value - when there is an inventory of the attachment, parcel, 1st class item, parcel post).

The address and full name are indicated on the reverse side. (name of organization) sender. So that the postal notification with a mark of delivery is returned to the addressee. In this case, the document with a delivery mark may be returned not to the sender, but to another person. Then the address and information of such a person are indicated.

Returning a postal notification of delivery of a letter

The completed postal notification is checked by a postal employee. For the correctness of the entries on both sides. Then the receipt number is entered, a stamp is affixed, and the sender is charged a fee.

The receipt is given to the sender. If the letter was registered, it has a tracking number. Easy to track. Especially in the long term and proving the fact of compliance with the pre-trial procedure for going to court.

After return, the postal notification of delivery of the letter will contain the date of delivery and the signature (with transcript) of the person who received the letter.

The fastest and most convenient way to send a letter. Door-to-door delivery - the letter is picked up and delivered by a courier within the city, to another city, or abroad.

EMS Express Letter is a registered shipment and its delivery and delivery can be tracked using a tracking number.

How to send

1. The letter can be sent by courier or from a specialized post office that accepts EMS shipments. The envelope is provided free of charge. Find a branch with EMS
2. To order additional services of declared value, cash on delivery, inventory of the attachment or SMS notification, please inform the courier or post office employee.

Additional services

• Inventory of attachment. You will receive confirmation from the postal worker of the contents of the letter and the date it was sent.
• C.O.D. To receive the letter, the recipient will have to pay the amount you specify. The amount of cash on delivery cannot exceed the amount of the declared value.
• Declared value. Your letter is insured. If something happens to the letter, you will be able to receive full or partial compensation. The maximum value of an EMS letter is RUB 50,000.